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Best videographer booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Videographer Business
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Everything you need to run your videographer business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deposit-First Date Locking

Hold a shoot date provisionally, then confirm it automatically when the deposit is paid. Ideal for weddings and event work where Saturdays disappear fast and you can’t afford “maybe” bookings sitting in the diary.

Shoot Buffers for Travel, Setup and Pack-Down

Add built-in time for travel, kit setup, audio checks and pack-down so you’re not booked back-to-back. Perfect when you’re moving between venues, doing multi-location promos, or filming speeches straight after a ceremony.

Production Intake Form (Not Just a Time Slot)

Collect the details you actually need: venue address, timings, contacts, deliverables, music preferences, branding guidelines, and whether drone filming is requested. Less back-and-forth, fewer surprises on shoot day.

Enquiry Alerts While You’re Filming

Get notified when a new enquiry lands, without being tied to the phone. Clients can request a call, pick a slot for a pre-wedding chat, or submit a brief for corporate work while you’re on location.

Location-Aware Scheduling

Keep venue addresses with each job and avoid unrealistic days with too much driving. Handy for wedding seasons, multi-site corporate filming, and events where arrival times are non-negotiable.

Client & Stakeholder Tracking

Store the couple’s details, planner contacts, venue coordinator, or corporate marketing lead in one place. When someone asks for a tweak, you can see what package they booked, what’s been paid, and what was agreed.

The challenges every videographer faces

Shoot Day is Only Half the Job

Clients often book “a day of filming” without understanding the edit workload. If your diary only blocks the shoot, you end up taking on too much and editing at midnight. You need booking rules that account for prep, offload, edit time and delivery deadlines.

Peak Dates and Time-Critical Enquiries

Wedding Saturdays, summer events and December corporate work all create a rush of enquiries. People expect quick answers and will book whoever replies first. If you’re filming and can’t pick up, you lose the job unless enquiries are captured with the right details automatically.

Deposits, Instalments and Late Payers

A date isn’t really booked until the deposit lands, but chasing payments is a time sink. Corporate clients may insist on invoices and 30-day terms; couples often want instalments. You need clear payment stages, automated reminders and proof of what’s been agreed.

Logistics: Venues, Access, Travel and Drone Rules

A “simple” filming job can fall over because of parking, loading, access times, sound restrictions, or drone limitations near airports and venues. Without structured booking questions, you end up discovering constraints the day before and reworking the plan under pressure.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real videographer workflows

A typical day isn’t just “turn up and film”. You start with messages from overnight enquiries: a couple asking if you’re free next August, a marketing manager wanting a quote for a testimonial shoot, and someone requesting drone footage for a property promo. Before you even leave the house, you’re checking travel times, confirming access, charging batteries, clearing cards, and making sure audio k...

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What we help with

  • Missing enquiries while you’re filming and losing the job to a faster reply
  • Holding wedding dates without a deposit, then getting cancelled last minute
  • Double-booking or underestimating travel/setup time between locations
  • Vague corporate briefs that change after the quote is sent
  • Chasing final balances after delivery deadlines are already looming
Videographer Business Mobile App

Manage Your Videographer Business
From Anywhere

Download the iBookFast Provider app and manage your videographer bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Videographer Bookings Accept videographer bookings, confirm or reschedule instantly
Live Chat Message your videographer clients directly
Push Notifications Never miss a videographer booking or enquiry
Business Analytics Track your videographer business earnings
Team Management Manage your videographer team schedules
Review Management Respond to videographer service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your videographer business accepting bookings in under 5 minutes

1

List Your Services and Packages

Set up wedding packages, corporate filming days, promo shoots, drone add-ons, and edit-only work. Add what’s included (hours, deliverables, turnaround) and set deposit rules so key dates aren’t held with no commitment.

2

Add Realistic Durations and Buffers

Block time for travel, setup, audio checks, pack-down and post-production. Create separate booking types for consultations (Zoom/phone), recce visits, shoot days and edit reviews so your diary reflects the full workflow.

3

Share Your Booking Link and Start Taking Deposits

Put your link on your website, Instagram bio and email signature. Let clients choose a consultation time, submit venue/brief details, and pay a deposit or first instalment to secure the date — with 0% commission.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our videographer booking system.

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How do you handle urgent or last-minute filming requests?

You can keep a small number of “rapid response” slots for urgent corporate updates, events, or last-minute coverage. The booking form can ask for deadline, location and required deliverables so you can accept or decline quickly. If you’re on a shoot, enquiries are still captured and you can respond when you’re free.

What types of videography jobs can I offer through the booking system?

It works well for wedding videography (full day, ceremony-only, speeches), corporate video (interviews, testimonials, case studies), and promotional filming for brands and venues. You can also add drone video requests, recce visits, and consultation calls as separate bookable services. Each service can have its own duration, buffer time and deposit amount.

When should I take payment for a wedding film or corporate video?

Most videographers take a deposit to confirm the date, then a final balance before filming or before delivery. Corporate clients may prefer invoice terms, while couples often prefer instalments. The system lets you set payment stages so you’re not chasing money at the same time as editing.

Does it help with seasonal demand like summer weddings and December corporate work?

Yes—peak periods are where online booking pays for itself because response time matters. You can publish availability for consultations, hold shoot dates provisionally, and auto-confirm once the deposit lands. It also reduces the chaos of juggling multiple enquiries for the same Saturday.

Can I manage multiple shooters or a second shooter schedule?

If you run a small team, you can organise bookings so you know who’s assigned to which job and avoid clashing shoot days. You can also create services that include a second shooter as an add-on and collect the right details upfront. That way you’re not scrambling to staff a job the week before.

How does it help convert quotes into confirmed bookings?

Instead of sending a quote and waiting, you can give clients a clear next step: pick a consultation slot or secure the date with a deposit. Automated reminders reduce the “we’ll think about it” drop-off. It’s especially effective for weddings where couples are comparing suppliers quickly.

How are client communications handled for things like timings, venues and deliverables?

The booking form can collect the essentials: venue address, ceremony time, speeches, contact numbers, and any venue restrictions. For corporate work, you can capture brand guidelines, interviewees, locations and desired outcomes. Having it all attached to the booking cuts down on long email threads and missed details.

Can I vary pricing for different job sizes, travel and add-ons like drone footage?

Yes—set base packages and then add options like extra hours, additional locations, faster turnaround, drone filming, or raw footage delivery. You can also account for travel by building it into your service pricing or using separate options for out-of-area work. That keeps pricing transparent without you writing a custom quote for every enquiry.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your videographer business?

Videography is one of those trades where the customer thinks they’re buying a few hours with a camera, but you’re actually selling planning, coverage, storytelling and post-production. That mismatch is exactly why a basic diary and a few DMs don’t cut it once you’re busy. In the UK, wedding videography has obvious peaks: spring through early autumn, with Saturdays disappearing months (sometimes y...

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Start Taking Videography Bookings Without Losing Your Evenings

Let clients book consultations and pay deposits online — built for shoot days, edits and deadlines, with 0% commission.

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