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Best video editor booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Video Editor Business
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Everything you need to run your video editor business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Project-Type Booking (YouTube, Reels, Podcasts, Ads)

Clients pick the job they actually need: long-form YouTube edit, vertical cutdowns, podcast edit, talking-head clean-up, UGC ad, or colour-only session. Each option can ask for the right details upfront, so you’re not diagnosing the brief after they’ve booked.

Revision Rounds Built Into the Booking

Set what’s included (e.g. 1 round of amends) and what counts as extra. Add deadlines for feedback so projects don’t linger for weeks, and keep a clear paper trail when “just one more tweak” turns into a new cut.

Deposit Before the First Cut

Take a booking fee or percentage deposit to lock the edit slot. It stops last-minute cancellations, filters out time-wasters, and means you’re not spending a full day syncing footage for someone who hasn’t committed to paying.

Delivery Slots and Rush Windows

Offer realistic turnaround options (standard, priority, same-day) with different pricing and capacity. Protect your deep-work editing time while still capturing urgent work when it makes sense financially.

Client Intake That Matches Post Production

Collect links to footage, scripts, brand kits, music preferences, aspect ratios, and platform outputs at booking time. Fewer “where’s the VO?” messages, fewer delays, and fewer surprises once you’re already on the timeline.

One Calendar for Edit Sessions and Review Time

Block out focused edit sessions, allow buffer for exporting/uploading, and leave space for review calls without double-booking yourself. It’s built around how edits really run, not how a generic appointment diary thinks they run.

The challenges every video editor faces

Unclear briefs and missing assets at the booking stage

A lot of projects start with “we’ve got some footage” and no detail on runtime, style references, music licensing, brand guidelines, or whether captions are needed. You lose time going back and forth, then end up quoting blind or underpricing the job when the real scope appears mid-edit.

Revision rounds that creep and destroy your schedule

One round becomes three, stakeholders appear late, and feedback arrives in dribs and drabs across email, WhatsApp and comments. Without clear revision limits and deadlines, your calendar gets clogged with “tiny tweaks”, pushing back other clients and causing awkward delivery conversations.

Rush turnarounds and “can you squeeze this in?” requests

Social teams and creators often need a cutdown for a campaign launch or a trending moment, and they want it yesterday. If you don’t have a way to offer rush slots (priced properly) you either say no, or you say yes and end up editing at midnight.

Deposits, staged payments, and awkward invoice chasing

Editors regularly start work before money is committed, especially with new clients. Then you’re chasing invoices after delivery, or you’re holding final exports hostage which damages relationships. You need payment rules that match post production: deposits, milestone payments, and clear terms.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real video editor workflows

Most days start with checking what’s due, not what’s booked. You’ve got a client asking for a vertical cutdown “before lunch”, a podcast edit waiting on sponsor timestamps, and a YouTube creator who’s finally sent the missing B-roll at 9:17am. Then the messages start: “Can you quote this?”, “Can we jump on a quick call?”, “We’ve got feedback from the director.” With a proper video editor booking...

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What we help with

  • Quoting off a vague WhatsApp message, then getting scope-creep mid-edit
  • Clients sending feedback in five places and calling it “one round”
  • Rush requests landing while you’re exporting and can’t answer the phone
  • Edits sitting in limbo because the client goes silent for a week
  • Delivering finals then spending days chasing the invoice
Video Editor Business Mobile App

Manage Your Video Editor Business
From Anywhere

Download the iBookFast Provider app and manage your video editor bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Video Editor Bookings Accept video editor bookings, confirm or reschedule instantly
Live Chat Message your video editor clients directly
Push Notifications Never miss a video editor booking or enquiry
Business Analytics Track your video editor business earnings
Team Management Manage your video editor team schedules
Review Management Respond to video editor service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your video editor business accepting bookings in under 5 minutes

1

List Your Editing Services and Deliverables

Create booking options for the work you actually do: YouTube long-form edits, podcast edits, short-form cutdowns, captions/subtitles, colour grade, motion graphics, and export packages (1:1, 9:16, 16:9). Add what’s included, typical turnaround, and revision rounds per service.

2

Set Turnaround Windows, Rush Pricing, and Review Rules

Define standard vs priority delivery slots, plus buffer time for ingest, sync, exports and uploads. Add clear revision limits and feedback deadlines so projects don’t drag on. If you do attended sessions or live reviews, add bookable call slots that don’t break your edit day.

3

Take Deposits and Share Your Booking Link

Set a deposit (or full payment) to confirm the booking, especially for new clients and rush work. Share your link on your website, Instagram bio, YouTube description, and proposals so clients can book without the endless “are you free next week?” messages.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our video editor booking system.

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How do I handle urgent edits and same-day turnarounds without wrecking my schedule?

Set up dedicated rush windows that can be booked at a higher rate, rather than letting urgent work land randomly. You can limit how many priority slots are available each day so you still protect deep editing time. If the rush window is full, the system can push clients to the next realistic delivery slot. That way you’re saying “yes, if it fits the process” instead of “yes, at 1am”.

What types of video editing jobs can clients book through the system?

You can offer separate services for YouTube long-form edits, podcast edits, TikTok/Reels cutdowns, talking-head clean-ups, captions, colour grading, and export-only packages. Each service can ask different intake questions, like aspect ratio, target runtime, style references, or whether you’re supplied with a script. This stops a “quick reel” booking turning into a full campaign deliverable by accident.

When should I take payment for video editing work?

Most editors take a deposit upfront to secure the slot, then the balance on approval of the final cut or before releasing final exports. For bigger post production projects, staged payments (deposit + milestone) work well, especially if there are multiple deliverables. The key is agreeing it at booking so you’re not negotiating money when the client is chasing delivery.

Is video editing seasonal in the UK, or is it steady year-round?

It’s rarely steady. Agencies and brands often pile work into Q4 for Black Friday and Christmas campaigns, then there’s a January push for new launches and refreshed creative. Creators also batch content around holidays and events, which creates sudden spikes. Booking rules and realistic turnaround options help you cope without burning out.

Can I manage multiple editors or freelancers on the same bookings?

Yes — you can run one calendar per editor and assign bookings based on who’s available and what they’re best at (podcasts, short-form, colour, motion graphics). That’s useful when you’re juggling client work alongside subcontractors. It also helps you avoid two people accidentally picking up the same job when an enquiry comes in late.

How does the system help convert quotes into confirmed bookings?

Instead of sending a price and hoping they come back, you can send a booking link that holds the right slot for a set time. Clients choose the service, confirm turnaround, and pay a deposit to lock it in. That reduces back-and-forth and cuts down on “we went with someone else” after you’ve spent an hour scoping the job.

What’s the best way to handle client communication and feedback?

Use booking intake to gather assets and expectations upfront, then keep all project notes tied to the booking so nothing gets lost. Set clear revision rounds and response-time expectations so feedback doesn’t arrive piecemeal for days. If you offer review calls, clients can book a short slot rather than ringing while you’re in the middle of a render.

Can I offer different pricing for different deliverables and add-ons?

Yes — you can price by deliverable (e.g. one YouTube edit vs a batch of 10 cutdowns) and add extras like captions, motion graphics, sound clean-up, or multiple aspect ratios. You can also charge for rush turnaround and extra revision rounds. That keeps pricing fair and stops you accidentally including hours of extra work because the original booking was too vague.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

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Instant Payments

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Why iBookFast for your video editor business?

Video editing work doesn’t behave like a normal appointment business. A client doesn’t book “one hour of editing” and leave happy. They book a deliverable that depends on footage quality, audio issues, approvals, and how organised their team is. That’s why editors end up with calendars full of vague entries like “edit” and “call”, then spend evenings doing admin: chasing assets, clarifying aspect...

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Take Control of Your Edit Diary and Get Paid Up Front

Join UK video editors using deposits, proper turnaround slots, and clear revision rules — with 0% commission on every booking.

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