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Best underfloor heating booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Underfloor Heating Business
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Everything you need to run your underfloor heating business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Survey-to-Install Booking Paths

Offer a proper UFH survey slot with the right questions (heat source, floor finish, build-up). When you’ve quoted, send a link that converts straight into an install booking without another round of calls.

First Fix / Second Fix / Commissioning Slots

Set visit types that match real UFH stages, with different durations and buffers. Keep screed day protected, allow cure-time gaps, and stop accidental overlaps with other on-site work.

Deposit & Balance Collection Built In

Take a deposit at booking for manifolds, stats and materials, then collect the balance after pressure test or commissioning. Less awkward chasing and fewer ‘we’ll pay you Friday’ conversations.

Urgent Fault Triage Before You Travel

Route urgent ‘no heat’ requests into a quick triage booking: which zones, thermostat model, actuator lights, boiler/heat pump status. You arrive with the likely parts instead of guessing.

Site Address, Access Notes & Parking

Capture gate codes, site contact, new-build plot numbers, and where the manifold is going. It sounds basic until you’re losing 20 minutes on a muddy estate with no signal.

Automatic Reminders for Screed & Follow-Ups

Send reminders for pressure tests, commissioning, and ‘don’t turn it on yet’ guidance after screed. Cut no-shows and reduce call-backs caused by customers firing up UFH too early.

The challenges every underfloor heating faces

Multi-visit jobs that depend on other trades

UFH installs rarely happen in one hit. First fix, pressure test, screed day, then commissioning can be weeks apart and depend on builders, tilers and electricians. A normal calendar doesn’t protect those dates, so you end up double-booked or squeezed into weekends.

Survey details getting lost before the quote

Room sizes, floor build-up, insulation spec, manifold location, pipe centres, heat source and controls all affect the design and price. When survey notes sit in a van notebook or WhatsApp thread, you waste time re-measuring, re-calling customers, or quoting blind.

Deposit timing vs ordering materials

Manifolds, actuators, thermostats, insulation boards and pipe aren’t items you want sitting on the shelf unpaid. If you can’t take a deposit at booking, you either delay ordering (and delay the job) or carry the cost and chase money later.

Fault call-outs that aren’t always ‘UFH problems’

Customers report ‘UFH not working’, but it could be an airlock, a stuck actuator, wiring centre issues, a mis-set blending valve, or the heat source not delivering flow temperature. You need triage questions before you commit a slot, or you waste half a day on the wrong visit.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real underfloor heating workflows

A normal day starts with checking what stage each job is at. You might have a first fix on a renovation where the plumber wants the manifold in before plasterboarding, and a commissioning visit on a new-build where the electrician has finally finished the wiring centre. Between jobs, the phone goes: “one room’s cold”, “the thermostat won’t connect”, “can you fit UFH next week before the kitchen g...

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What we help with

  • Losing install dates because the screed pour moved and you didn’t hear in time
  • Turning up to a ‘no heat’ call-out without knowing the thermostat or wiring centre
  • Quoting from incomplete survey notes and then having to re-price on site
  • Ordering manifolds, actuators and stats before you’ve secured a deposit
  • Double-booking commissioning visits when jobs overrun or builders change access
Underfloor Heating Business Mobile App

Manage Your Underfloor Heating Business
From Anywhere

Download the iBookFast Provider app and manage your underfloor heating bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Underfloor Heating Bookings Accept underfloor heating bookings, confirm or reschedule instantly
Live Chat Message your underfloor heating clients directly
Push Notifications Never miss a underfloor heating booking or enquiry
Business Analytics Track your underfloor heating business earnings
Team Management Manage your underfloor heating team schedules
Review Management Respond to underfloor heating service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your underfloor heating business accepting bookings in under 5 minutes

1

List Your UFH Visit Types (Not Just ‘a job’)

Create separate bookings for surveys, first fix pipework, pressure testing, second fix controls, commissioning, and fault call-outs. Set realistic durations and buffers so you’re not trying to squeeze commissioning into a 30-minute gap.

2

Add the Questions You Always End Up Asking

Collect heat source details, number of zones, floor finish, floor build-up, insulation status, and site access notes at booking. For faults, ask what’s not working, what controls are fitted, and whether any other work has been done recently.

3

Set Deposits and Share Your Booking Link

Choose where deposits apply (installs, manifold upgrades, thermostat packages) and when the balance is due. Add the link to your website, Google Business Profile and quotes so customers can book without chasing you on the phone.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our underfloor heating booking system.

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Can I keep space for urgent ‘UFH not heating’ call-outs without wrecking my install diary?

Yes. You can set specific urgent slots (or same-day triage calls) that don’t overlap with first fix or screed-related work. That way you’re not cancelling a planned install because a thermostat has dropped off Wi‑Fi. You also control what counts as urgent so the diary doesn’t fill with non-urgent tweaks.

What job types can customers book for underfloor heating?

Most UFH businesses split bookings into survey/design visits, first fix pipe installation, pressure testing, second fix controls, commissioning/balancing, and fault diagnosis. Electric underfloor heating can also be separated into mat/cable install checks and thermostat setup. Each type needs different time on site, so it’s better than a one-size appointment.

When should I take payment for a UFH installation?

Many installers take a deposit when the install is booked to cover manifolds, thermostats and materials. The balance is often taken after pressure test and sign-off, or after commissioning when the system is proven. The system supports taking a deposit upfront and sending the balance link once the stage is complete.

How does the system help with seasonal demand for UFH?

Autumn and early winter bring a spike in commissioning and ‘no heat’ calls when systems are first used. Spring and summer tend to be heavy on surveys and first fixes for extensions and refurbishments. By offering the right appointment types and limiting availability per service, you can handle peaks without overbooking.

Can I manage multiple engineers or a small team?

Yes. You can assign availability per engineer or crew, so one person can handle surveys while another focuses on installs or call-outs. It’s also useful when you’ve got subcontractors doing first fix while you return for commissioning. Customers book into the right diary, not whoever answers the phone.

How do I turn a survey and quote into a confirmed booking?

After the survey, send the customer a booking link tied to the quoted job type (for example: wet UFH first fix + commissioning). They pick a date that suits the build programme and pay the deposit to secure it. This cuts the usual back-and-forth and reduces the ‘we’re getting other quotes’ drop-off.

What customer communication does it handle for UFH jobs?

It sends confirmations and reminders with practical notes like access requirements, parking, and what needs to be ready on site. You can include stage-specific guidance, such as pressure test expectations or screed curing do’s and don’ts. That reduces call-backs caused by misunderstandings rather than actual faults.

Can I vary pricing for electric vs water underfloor heating, and for different house types?

Yes. You can set different pricing for electric mat installs, wet UFH pipework stages, manifold upgrades, and fault diagnosis. You can also build in add-ons like extra zones, smart thermostat upgrades, or travel outside your usual area. That way you’re not trying to explain a bespoke price over the phone every time.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your underfloor heating business?

Underfloor heating is one of those trades where the work looks simple from the outside—until you’re the one coordinating it. A customer sees “warm floors”. You’re dealing with heat loss assumptions, floor build-ups, insulation levels, pipe layouts, manifold placement, control wiring, and commissioning. Booking is where it goes wrong first. Most UFH businesses in the UK sit in the middle of a chai...

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Start Taking UFH Bookings Without the Phone Tag

Get surveys, installs and fault call-outs booked in with deposits taken upfront — 0% commission on every underfloor heating job.

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