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Best tutor booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Everything you need to run your tutor business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Recurring Lesson Slot Booking

Set up weekly tuition slots that repeat automatically, with the ability to pause for half-term, shift a single week, or reschedule without breaking the whole series.

Trial Lesson & Assessment Intake

Offer a paid trial lesson or short assessment, collect the key info (year group, exam board, target grade, gaps) and convert it into a regular booking plan without retyping details.

Deposits, Blocks and Late Fee Rules

Take a deposit to secure the after-school peak slot, sell lesson blocks for half-term, or take pay-as-you-go. Set clear cancellation windows so you’re not out of pocket.

Automatic Lesson Reminders (Parent + Student)

Send reminders that actually reduce no-shows: time, location, Zoom link, what to bring, and any homework to complete before the session—without you chasing confirmations.

Online vs Home Tuition Timing Buffers

Add buffers for travel between home visits, or keep online sessions tight. Stop the common problem where one overrun lesson wrecks the rest of your evening schedule.

Student Records Tied to Bookings

Keep notes by student and lesson: topics covered, weak areas, homework set, mock scores and next steps—so you’re not scrolling through old messages before every session.

The challenges every tutor faces

Recurring weekly lessons that constantly shift

Most tutoring isn’t a one-off appointment. Students want the same slot every week, until parents need to move it for parents’ evening, fixtures, revision sessions, or a school trip. Keeping recurring lessons tidy without clashes is hard when it’s all in messages.

No-shows and late cancellations before exams

As exam pressure ramps up, students cancel because they’re “too stressed” or suddenly book a school intervention session. You lose a prime after-school slot with no time to refill it. Without clear cancellation rules and reminders, it’s awkward and costly.

Mix of online, home visits, and travel time

Home tutoring means travel gaps, parking, and the knock-on effect when a lesson runs late. Online tutoring needs the right link and the right time zone if you teach students abroad. Managing both styles in one diary is a constant source of mistakes.

Payments split between deposits, blocks, and pay-as-you-go

Some families want to pay per lesson, some want a 6-week block, and some expect a deposit to hold a popular slot. Chasing transfers, matching payments to lessons, and keeping track of credits becomes admin you end up doing at night.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real tutor workflows

A typical tutoring day starts with checking what’s on after school: two online sessions back-to-back, then a home visit across town, then an exam prep slot in the evening. In between, you’re answering parent messages about rescheduling, sending a Zoom link, and trying to remember whether that Year 11 paid for the block or still owes for last week. Without a proper booking setup, the admin creeps...

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What we help with

  • Parents messaging during lessons and expecting an instant reply
  • Double-booking the same after-school slot across different students
  • Losing track of who’s paid for a block and who’s in arrears
  • Last-minute cancellations before mocks leaving gaps you can’t refill
  • Forgetting Zoom links, addresses, or travel buffers between sessions
Tutor Business Mobile App

Manage Your Tutor Business
From Anywhere

Download the iBookFast Provider app and manage your tutor bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Tutor Bookings Accept tutor bookings, confirm or reschedule instantly
Live Chat Message your tutor clients directly
Push Notifications Never miss a tutor booking or enquiry
Business Analytics Track your tutor business earnings
Team Management Manage your tutor team schedules
Review Management Respond to tutor service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your tutor business accepting bookings in under 5 minutes

1

Add Your Lesson Types and Pricing

Set up the sessions you actually sell: trial lesson, weekly tuition, GCSE/A-Level exam prep, homework help, mock review, or intensive revision. Add your prices, durations, and whether each option is online, at your home, or at the student’s home.

2

Set Your Availability Around School Hours

Block out your real teaching window (after school, evenings, weekends) and protect your non-negotiables like travel time, marking, family time, or another job. Add buffers so home visits don’t collide with the next session.

3

Share Your Booking Link with New and Existing Families

Send one link by email, WhatsApp, or your website. Families can book trials, lock in recurring weekly slots, pay upfront if required, and receive reminders with the right location or online link automatically.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our tutor booking system.

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How do I handle urgent exam-prep requests without wrecking my regular timetable?

You can set specific “last-minute” or “exam intensive” slots that only open up within a set window (for example, 48 hours). That keeps your regular weekly students protected while still letting you take urgent bookings. You can also require upfront payment for these short-notice sessions to avoid time-wasters.

Can I offer different lesson types like trial sessions, weekly tuition, and mock exam reviews?

Yes—set each lesson type with its own duration, price and rules. A trial can be 45–60 minutes, a weekly session 60 minutes, and a mock review 90 minutes, for example. Families book the right service rather than asking you to quote every time.

When should I take payment for tutoring: upfront, after the lesson, or in blocks?

Most tutors mix methods depending on the family: upfront for trials, block payments for half-term, and pay-as-you-go for established students. The system supports deposits and full payments so you’re not chasing bank transfers. You can also set cancellation terms so late cancellations don’t leave you unpaid.

How does the system cope with seasonal demand like mocks, GCSEs and A-Levels?

You can add extra availability in peak periods (mock season, Easter revision, May/June exams) without changing your normal weekly pattern. During quieter periods like summer holidays, you can reduce slots or switch to online-only. This stops your diary becoming a mess every time the school calendar shifts.

Can I manage multiple tutors or different subjects under one business?

Yes—each tutor can have their own availability, lesson types and booking rules. Parents can choose the right tutor for maths, English or science, and the bookings land in the correct diary. It’s also useful if you subcontract tutors but want a single front door for enquiries.

How do I turn enquiries into booked lessons instead of endless messages?

Send a booking link for a trial or assessment rather than negotiating times in chat. The family chooses from your real availability and pays (if you require it) to confirm the slot. It cuts down the “we’ll get back to you” enquiries that never convert.

What about communication—can parents and students get the right details automatically?

Reminders can include the lesson time, address for home visits, or the correct online link for remote sessions. You can also add notes like what to bring, which past paper to have ready, or homework to complete beforehand. That reduces last-minute confusion and helps lessons start on time.

Can I vary pricing for different year groups, exam boards, or travel for home tutoring?

Yes—create separate services for different levels (KS2, GCSE, A-Level) and set different rates and durations. For home tutoring, you can factor in travel by setting longer appointment lengths or specific home-visit slots. This keeps pricing consistent and avoids awkward negotiations per family.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your tutor business?

Tutoring in the UK has its own rhythm, and your diary takes the hit when you rely on messages and memory. The busiest slots are predictable: after school (roughly 4–8pm), weekends, and the run-up to mocks and summer exams. Then you’ve got the quieter patches—right after results day when students stop, or during holidays when families travel—followed by sudden spikes when a parent panics about a gr...

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Fill Your After-School Slots Without Living on WhatsApp

Take recurring bookings, reduce no-shows, and get paid on time — with 0% commission on every tutoring lesson.

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