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Best surveyor booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Surveyor Business
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Everything you need to run your surveyor business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Survey-type booking with the right time blocks

Set different durations for RICS Level 2, Level 3, valuations, snagging and condition surveys, including buffer time for travel and overruns so your day doesn’t collapse when a property is more involved than expected.

Access & key details captured upfront

Collect key-safe codes, agent branch details, parking notes, alarm info and tenant contact numbers at the point of booking. Fewer aborted inspections and less back-and-forth the day before the visit.

Postcode-based scheduling that respects travel

Keep bookings sensible by limiting availability to your patch and spacing appointments with realistic travel time. Ideal if you cover multiple towns and don’t want a 9am in one county and 11am in another.

Deposits, invoices and stage payments

Take a deposit to reduce time-wasters, then collect the balance on completion or before report release — whichever suits your terms. Keep a clear record for clients, agents and your own accounts.

Automatic confirmations and reminders

Send confirmation emails/SMS with what you need on arrival (loft access, utility meters, documents) and reminders to reduce no-shows. It cuts the “Are we still on?” calls while you’re on site.

Multi-surveyor diary and allocation

If you’ve got more than one surveyor, allocate bookings by area, skillset or capacity. Keep everyone’s inspections, admin time and report-writing blocks visible without double-booking the same slot.

The challenges every surveyor faces

Access coordination is half the job

You’re not only booking the client — you’re booking the property. Vendors, tenants, key safes, estate agents and management companies all have different rules. One missing access detail means a wasted trip, a rebook, and an awkward conversation about fees and timescales.

Survey durations are unpredictable

A Level 2 on a modern flat can be quick; a Victorian terrace with damp, altered walls and a loft conversion can overrun by hours. When your diary is packed back-to-back, one overrun triggers late arrivals, reschedules, and rushed notes that come back to bite in the report.

Report deadlines and client anxiety

Clients don’t just want a date for the inspection — they want to know when the report will land, because it affects mortgage offers and exchange. If you’re manually chasing details and confirmations, you end up doing admin at night instead of writing reports.

Pricing varies by property and instruction

Survey fees aren’t one-size-fits-all. Size, type, location, occupancy, and whether it’s a valuation, Level 2, Level 3 or a snagging inspection all change the work involved. Without a structured booking flow, you spend ages on the phone qualifying jobs and correcting wrong bookings.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real surveyor workflows

A typical day starts with checking what’s on: two Level 2 surveys, one valuation, and a snagging visit squeezed in because the developer only allows certain hours. Before you even set off, you’re chasing access — who’s meeting you, where the keys are, whether the tenant knows you’re coming, and whether there’s parking anywhere near the property. On site, you’re taking photos, measuring, checking...

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What we help with

  • Turning up to a locked property because access details were wrong
  • A “quick” survey overrunning and wrecking the rest of the day
  • Clients chasing report dates because nothing was confirmed in writing
  • Taking bookings by phone without knowing if it’s Level 2 or Level 3
  • Losing evenings to invoicing and payment chasing before report release
Surveyor Business Mobile App

Manage Your Surveyor Business
From Anywhere

Download the iBookFast Provider app and manage your surveyor bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Surveyor Bookings Accept surveyor bookings, confirm or reschedule instantly
Live Chat Message your surveyor clients directly
Push Notifications Never miss a surveyor booking or enquiry
Business Analytics Track your surveyor business earnings
Team Management Manage your surveyor team schedules
Review Management Respond to surveyor service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your surveyor business accepting bookings in under 5 minutes

1

Add your survey types and instruction rules

List Level 2 HomeBuyer Reports, Level 3 Building Surveys, valuations, snagging and condition surveys with realistic durations, buffers, and any exclusions (e.g. high-rise, thatched, listed) so the right jobs land in the right slots.

2

Set your coverage area and travel logic

Define the postcodes you cover, how far you’ll travel, and whether certain days are reserved for specific areas. This stops you accepting bookings that look fine on a calendar but are impossible on the road.

3

Decide how you take payment and confirm access

Choose deposit vs full payment, set cancellation terms, and add mandatory booking questions for keys, contact numbers and parking. Then share your booking link with clients and agent contacts.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our surveyor booking system.

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Can I handle urgent survey requests when a buyer needs something “this week”?

Yes. You can keep a couple of short-notice slots available for urgent instructions, or allow clients to request the next available appointment with clear lead times. Reminders and confirmation messages reduce last-minute confusion about access. You stay in control of what counts as “urgent” rather than letting your diary get hijacked.

What types of survey appointments can I offer through the booking page?

You can set up RICS Level 2 HomeBuyer Reports, Level 3 Building Surveys, valuations, snagging inspections, condition surveys and defect inspections. Each service can have its own duration, price rules and booking questions. That way a Level 3 isn’t accidentally booked into a Level 2 time slot.

When should I take payment for a property survey?

Many surveyors take a deposit at booking to reduce time-wasters, then take the balance before releasing the report or on completion. The system supports taking payment upfront or in stages depending on your terms. You can also issue an invoice record so there’s a clear audit trail.

Does demand for surveys change at certain times of year?

It does. Spring and early autumn often see a rush as the market picks up and chains move faster, while winter can bring more access issues and weather-related concerns like damp and insulation. Having online availability and automated reminders helps you cope when enquiry volume spikes. You can also adjust availability around holidays and school breaks.

Can I manage multiple surveyors or a small team?

Yes. You can run separate diaries per surveyor and allocate work by area or capacity. It’s useful if one person focuses on valuations while another handles Level 3 surveys, or if you want to keep admin/report-writing time protected. It also reduces the risk of double-booking when enquiries come in from different channels.

How does the system help convert quotes into booked surveys?

Instead of emailing a price and waiting, you can send a booking link that matches the quoted service and fee. Clients can pick a slot straight away, enter property/access details, and pay a deposit if you require it. That reduces the drop-off you get when buyers are ringing around and comparing availability.

Can I keep clients and estate agents informed without constant phone calls?

Yes. Automatic confirmations and reminders can include what you need for access, who should attend, and what to expect on the day. You can also add notes like report turnaround times and next steps after inspection. It cuts down on “just checking” calls while you’re on site.

How flexible is pricing for different property types and survey levels?

You can set different prices for each survey type and add rules based on factors like property size, location, or complexity. If you prefer to approve certain instructions manually (e.g. listed buildings or unusual construction), you can require a request first. That way you’re not locked into a flat fee that doesn’t reflect the work involved.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your surveyor business?

Most of us started out with a phone, a paper diary (or a basic calendar), and a lot of “I’ll pencil you in and confirm later”. It works until you’ve got a steady flow of HomeBuyer Reports, Level 3 Building Surveys, valuations and snagging jobs coming in from different directions — direct clients, estate agents, repeat landlords and recommendations. Survey work has a few quirks that normal appoint...

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Take Control of Your Survey Diary From the First Enquiry

Let clients book the right survey, capture access details, and pay properly — with 0% commission on every UK survey booking.

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