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Best solicitor booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Solicitor Business
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Everything you need to run your solicitor business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Matter-Type Booking (Not Just “An Appointment”)

Set up booking options for conveyancing, family law, immigration, wills/probate and general legal advice, each with its own duration, required questions and who it should be assigned to.

Built-In Enquiry Triage for Urgent vs Routine

Guide clients to the right route with clear urgency options and mandatory details, so genuine emergencies are flagged and routine enquiries don’t interrupt fee-earners mid-hearing.

ID & Document Upload Before the Consultation

Collect key documents in advance (ID, proof of address, draft contracts, correspondence, Home Office letters) so the first meeting isn’t wasted reading paperwork on the clock.

Deposits for Fixed-Fee Work & Paid Advice Slots

Take card payments for initial advice sessions or deposits for fixed-fee matters like wills and conveyancing, reducing no-shows and stopping “free chat” enquiries taking over your day.

Automatic Reminders with What to Bring

Send confirmations and reminders that include exactly what the client must provide, where the meeting is (office/Teams/phone), and what happens next if they need to reschedule.

Diary Control for Fee-Earners, Teams and Rooms

Manage availability for solicitors, paralegals and meeting rooms, with buffers for overruns, court days blocked out, and separate calendars for new enquiries vs existing matters.

The challenges every solicitor faces

Urgent matters that can’t wait for a callback

Some enquiries are genuinely time-sensitive: domestic abuse, police station attendance, urgent child arrangements, injunctions, last-minute exchange/completion issues. If those calls hit when you’re unavailable, you lose the client or end up with incomplete details. You need structured triage and clear “urgent vs routine” routes.

Conflict checks and onboarding before you can advise

You can’t simply book anything for anyone. Names, related parties, addresses and the nature of the dispute matter. Without capturing this early, you risk conflicts, wasted appointments, or having to rearrange once you realise the other side is already a client. Booking has to gather the right information, not just a time slot.

Fixed-fee work vs hourly advice needs different handling

Conveyancing, wills and some immigration work are often fixed-fee with clear stages, while family and civil disputes can be hourly with unpredictable scope. A one-size appointment causes arguments later about cost and what was included. Booking needs to set expectations, collect deposits where appropriate, and route to the right fee-earner.

Casework overruns and court timetables cause diary chaos

Court hearings, bundles, disclosure deadlines, client emergencies and chain delays can blow up a carefully planned day. If your diary is packed wall-to-wall, you end up cancelling consultations and creating frustration. You need buffers, controlled availability, and quick rescheduling that doesn’t take a dozen phone calls.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real solicitor workflows

A typical day starts with the diary review: who’s in for an initial consultation, who’s signing documents, and what deadlines are looming. You might have a conveyancing client chasing exchange, a family client needing a quick call after a difficult weekend, and an immigration matter where the Home Office deadline is non-negotiable. The phone rings throughout, but you’re often in conference, drafti...

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What we help with

  • Missing new enquiries because you’re in court or in conference
  • Wasted first consultations because the client brings no paperwork
  • Double-booking fee-earners when hearings run over or get relisted
  • Taking “quick questions” that turn into unpaid advice sessions
  • Finding out about conflicts after the appointment is already booked
Solicitor Business Mobile App

Manage Your Solicitor Business
From Anywhere

Download the iBookFast Provider app and manage your solicitor bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Solicitor Bookings Accept solicitor bookings, confirm or reschedule instantly
Live Chat Message your solicitor clients directly
Push Notifications Never miss a solicitor booking or enquiry
Business Analytics Track your solicitor business earnings
Team Management Manage your solicitor team schedules
Review Management Respond to solicitor service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your solicitor business accepting bookings in under 5 minutes

1

Create Your Appointment Types by Practice Area

Add bookings for things like conveyancing quote call, family law initial consultation, immigration document check, will instructions meeting, and paid advice calls. Set durations, who handles them, and whether they’re fixed-fee, hourly, or deposit-backed.

2

Add Intake Questions for Conflicts, Urgency and Documents

Collect the essentials before the diary is touched: full names, other parties, key dates (hearing dates, completion dates, visa deadlines), preferred contact method, and document uploads. This helps you screen properly and prevents wasted meetings.

3

Publish Your Booking Link and Control Availability

Share the link on your website, Google Business Profile and email signatures. Block out court days, set buffers for overruns, and decide which appointment types are available online versus requiring a call-back first.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our solicitor booking system.

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Can I handle urgent matters without my diary being hijacked?

Yes. You can offer a dedicated urgent route that collects key details (what’s happened, deadlines, other party names) and flags it for immediate review. Routine enquiries can be pushed into standard consultation slots so they don’t interrupt court days or conference time. You stay in control of what counts as “urgent” in your firm.

What appointment types work best for solicitors to offer online?

Most firms start with structured options: paid initial advice call, family law consultation, conveyancing starter call, will instructions meeting, and immigration document review. Each can have its own duration and pre-meeting checklist. That way you’re not booking a 15-minute slot for something that needs an hour.

When should a client pay — at booking, after the consultation, or on instruction?

It depends on the work type. Many firms charge for initial advice or take a deposit for fixed-fee work like wills or certain conveyancing stages. For hourly matters, you may prefer payment after the consultation or on instruction with a client care letter. The system lets you choose per appointment type.

Do solicitor bookings have seasonal peaks I should plan for?

They do. Conveyancing can surge with market activity and holiday planning, while family enquiries often rise around January and school term changes. Immigration work can cluster around start dates, travel plans and compliance deadlines. Online booking helps you cope with spikes without reception becoming a bottleneck.

Can I manage multiple fee-earners, paralegals and meeting rooms?

Yes. You can set availability per person and per appointment type, and keep separate diaries for different departments. If you use meeting rooms for in-person consultations, you can avoid clashes by controlling capacity. It’s particularly useful when part of the team is in court or working remotely.

How does this help convert enquiries into instructed matters?

Clients are more likely to proceed when the next step is clear and immediate. By offering the right consultation type, collecting details up front, and sending confirmations with what to expect, you reduce drop-off. For fixed-fee work, a deposit at booking filters out time-wasters and improves attendance.

Can I automate client communication without sounding cold or generic?

Yes. Your messages can be written in your firm’s tone and tailored per service, including what documents to bring and what the consultation covers. Reminders reduce no-shows and stop clients arriving unprepared. You can also include guidance on how to reschedule if something changes.

Can I vary pricing for different job types and complexity levels?

You can. Set different prices for paid advice calls, fixed-fee consultations, or longer sessions for complex matters. You can also keep some appointment types as “request a time” if you need to assess complexity first. That flexibility matters when scope can change quickly in legal work.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your solicitor business?

Most solicitor firms don’t lose work because they’re short on legal knowledge — they lose it because the first contact is messy. A prospective client rings at 12:15, you’re in court or on a Teams call, and by the time you return it they’ve booked elsewhere. Or you do speak to them, but you haven’t captured the other party’s name, the background, the urgency, or whether it’s even something you can...

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Take Better Legal Enquiries Without Living on the Phone

Let clients book the right consultation, share documents, and pay deposits — with 0% commission on every appointment.

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