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Best recruitment booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Recruitment Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your recruitment business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Stage-Based Interview Slot Booking

Set up booking types for screening calls, first-stage interviews, finals, and offer calls. Each stage can have its own length, buffer time, and availability so consultants stop squeezing 45-minute interviews into 30-minute gaps.

Client Brief & Vacancy Intake Appointments

Let clients book a proper briefing call with the right consultant, with required questions up front (salary band, notice periods, location, IR35 status, shift patterns). Fewer vague briefs means fewer mismatched CVs later.

Automated Confirmations, Reminders & Rebooking

Send branded confirmations and timed reminders to candidates and clients, with clear rebook options. When someone changes plans, the system frees the slot and offers the next available times without your team chasing emails all day.

Urgent Slots for Temp & Contract Desks

Keep reserved “urgent” windows for same-day screening and rapid client approvals. Perfect for last-minute shift cover, short-notice start dates, and contract extensions where speed wins the job.

Team Calendars by Desk, Sector or Location

Split availability across consultants (IT, construction, healthcare, finance), branches, or key accounts. Reduce handover mistakes by routing bookings to the right person first time, with visibility across the team when you need cover.

Deposits & Paid Consultations Where Appropriate

If you charge for CV writing, interview coaching, or retained search consultations, take payment at booking with clear terms. No awkward invoice chasing for candidate services, and no confusion about what’s included.

The challenges every recruitment faces

Interview Reschedules, Ghosting & “Can We Do Later?”

Candidates often accept an interview then disappear, or request a change after you’ve already lined up the hiring manager. Without automated confirmations, reminders and simple rebooking, consultants waste hours chasing responses and re-arranging panels instead of qualifying and closing.

Multiple Stages, Multiple People, One Messy Calendar

A single vacancy can involve screening calls, technical tests, panel interviews, and final-stage meetings with different interviewers. When these stages are managed in separate emails and diaries, it’s easy to book the wrong person, miss time zones, or lose track of what’s been agreed.

Urgent Temp Cover & Same-Day Requirements

Temp and contract desks live on urgency: sick cover, short-notice shifts, and client requests that need candidates lined up today. If booking can’t handle rapid screening slots and quick client approvals, you lose the job to the agency that responds first.

Compliance, Right-to-Work & Audit Trails

Recruitment isn’t just meetings — it’s documentation. Right-to-work checks, ID verification, reference chasing and GDPR-safe notes all need a clean trail. When details sit in scattered inboxes, it becomes harder to prove what happened, when it happened, and who confirmed it.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real recruitment workflows

A typical day starts with a quick scan of new roles, overnight applications, and client emails asking for “a couple more CVs today”. By 9am you’ve already got screening calls to squeeze in, plus a client briefing for a new vacancy and a final-stage interview that must not move. Then the chaos hits: a candidate can’t make 11:30, a hiring manager wants to bring an interview forward, and a temp clie...

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What we help with

  • Losing hours every week to interview scheduling email chains
  • Double-bookings when consultants share desks or cover colleagues
  • Candidates ghosting because they never confirmed the slot properly
  • Temp clients needing same-day cover while your calendar is full
  • No clear audit trail for who confirmed interviews and changes
Recruitment Business Mobile App

Manage Your Recruitment Business
From Anywhere

Download the iBookFast Provider app and manage your recruitment bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Recruitment Bookings Accept recruitment bookings, confirm or reschedule instantly
Live Chat Message your recruitment clients directly
Push Notifications Never miss a recruitment booking or enquiry
Business Analytics Track your recruitment business earnings
Team Management Manage your recruitment team schedules
Review Management Respond to recruitment service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your recruitment business accepting bookings in under 5 minutes

1

Create Your Booking Types by Recruitment Stage

Add screening calls, client briefings, first-stage interviews, final-stage coordination calls, and offer/debrief calls. Set realistic durations, buffers for note-taking, and rules for who can book each stage.

2

Organise Availability by Desk, Consultant and Branch

Set working hours and sector-based calendars (e.g., IT perm, healthcare temps, construction trades). Route client bookings to the right consultant and keep protected “urgent” windows for temp cover and last-minute shortlist changes.

3

Share Your Links for Candidates and Clients

Send a screening link in application responses, add a client briefing link to your email signature, and use stage-specific links in shortlisting emails. Let the system handle confirmations, reminders and rebooking with 0% commission.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our recruitment booking system.

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How do we handle urgent temp cover and same-day client requests?

You can keep dedicated urgent slots each day for rapid screening and client approval calls. When a same-day requirement comes in, you send a link and candidates book straight into those windows. If the job is filled early, you can close the urgent availability so it doesn’t disrupt the rest of the desk.

What recruitment appointments can candidates and clients book?

Most agencies set up screening calls, client briefings, interview scheduling calls, offer calls, and post-interview debriefs. You can also add niche appointments like compliance checks, right-to-work verification slots, or portfolio reviews for creative roles. Each appointment type can have its own duration, questions and reminders.

When do payments happen for retained search or candidate services?

If you charge for retained stages or paid candidate services like CV writing and interview coaching, you can take payment at the point of booking. That avoids sending invoices for small amounts and then chasing. For standard contingent recruitment, you can keep bookings free and use the system purely for scheduling.

Does recruitment have seasonal demand patterns we can plan for?

Yes — many desks see spikes around January hiring, pre-summer ramp-ups, September returns, and year-end project pushes. Temp desks also feel the impact of holiday cover and post-holiday sickness. With booking rules and capacity limits, you can protect consultant time during peaks and still respond quickly.

Can multiple consultants and teams share the system without confusion?

You can set up team calendars by sector, branch or key account, with individual availability for each consultant. If someone is on annual leave or covering another desk, you can reroute bookings temporarily. It reduces the classic problem of two consultants promising the same slot to different people.

How does this help convert a CV enquiry into a booked screening call?

Instead of asking candidates to “call back when free”, you send a screening link with a small set of qualifying questions. Candidates pick a time that fits around work and you get the information you need before the call. It turns warm interest into a committed slot while they’re still engaged.

What about communications like interview details, Teams links and reminders?

You can include joining instructions, location details, and what to prepare in the confirmation message for each stage. Reminders go out automatically so fewer candidates forget or miss the time. When a slot changes, the updated details are sent out so everyone is working from the same information.

Can we vary pricing or booking rules for different job types and seniority?

Yes — you can keep standard recruitment bookings free, while charging for specific paid services or retained consultations. You can also set booking rules by stage, such as requiring more notice for senior stakeholder briefings or longer times for technical interviews. It keeps your diary realistic without turning everything into a manual exception.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your recruitment business?

Recruitment is time-sensitive in a way most service businesses aren’t. A good candidate can be off the market in 24–48 hours, and clients expect updates the same day. The problem is that consultants spend a surprising chunk of their week doing admin that doesn’t place anyone: arranging screening calls, coordinating diaries across hiring managers, and chasing people who “didn’t see the email”. Boo...

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Start Filling Roles Faster with Proper Interview Booking

Give clients and candidates a clear way to book the right slot — with 0% commission and fewer no-shows.

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