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Best private chef booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Private Chef Business
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Everything you need to run your private chef business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deposit-First Date Lock-In

Set your deposit rules by service (dinner party, private dining, meal prep). The booking only confirms once the deposit is paid, so you’re not holding prime dates on a “maybe”.

Dietary & Allergen Intake Built In

Collect allergies, intolerances, religious requirements, and dislikes at the point of booking. Keep it attached to the job so you’re not hunting through messages while you’re writing menus.

Headcount, Timings, and Service Style Fields

Capture guest numbers, start time, course count, canapé add-ons, family-style vs plated, and whether you’re clearing down. Fewer surprises, fewer last-minute “just one more thing” requests.

Prep and Travel Time Blocking

Add buffers for shopping, prep, and travel so you don’t stack bookings back-to-back. Handy for London traffic, rural routes, and when you’re juggling a lunch event and an evening service.

Client Reminders Without Chasing

Automatic confirmations and reminders cut down on missed details like access times, kitchen address changes, or “we’ve moved it to the garden room”. You stay professional without living on your phone.

Location and Travel Fee Rules

Collect postcode and apply your travel charges consistently. Ideal if you price differently for zones, congestion areas, parking costs, or longer rural drives where shopping options are limited.

The challenges every private chef faces

Deposits, cancellations, and date-holding

Clients want to “pencil in” Saturdays while they confirm guests, but you can’t afford to turn down other work. Without a clear deposit rule and automated payment reminders, you end up with last-minute cancellations, empty diary gaps, and awkward conversations about fees.

Dietary requirements and allergens missed in the rush

One overlooked allergy or intolerance can ruin the night and put you at risk. When details arrive via scattered WhatsApps and voice notes, it’s easy to miss key information like nut allergies, coeliac needs, halal requirements, or cross-contamination concerns.

Menu changes and scope creep

“Can we add canapés?” turns into extra prep, extra shopping, and a longer service window. If your booking process doesn’t define what’s included (courses, headcount, service style, equipment), you end up re-quoting repeatedly and working for less than you planned.

Logistics: travel, shopping, and kitchen realities

A booking isn’t just the event time — it’s travel, sourcing ingredients, and working in someone else’s kitchen. If you don’t collect postcode, parking notes, kitchen equipment info, and access times early, you lose hours on the day and risk late service.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real private chef workflows

A typical day starts with checking tomorrow’s jobs: a dinner party for eight in the evening, plus a weekly meal prep drop earlier in the day. You’re not just confirming a time — you’re checking headcount, allergens, and whether the client’s kitchen has the kit you need (oven space, blender, decent pans, fridge room). Then it’s menu final checks and a shopping list that actually matches the brief....

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What we help with

  • Holding peak Friday/Saturday dates for “maybes” and losing other work
  • Allergy and dietary details buried in WhatsApp chats and voice notes
  • Last-minute guest number changes that blow your food cost and timings
  • Double-booking because you didn’t block shopping and travel time
  • Chasing balances after the event when the client has gone quiet
Private Chef Business Mobile App

Manage Your Private Chef Business
From Anywhere

Download the iBookFast Provider app and manage your private chef bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Private Chef Bookings Accept private chef bookings, confirm or reschedule instantly
Live Chat Message your private chef clients directly
Push Notifications Never miss a private chef booking or enquiry
Business Analytics Track your private chef business earnings
Team Management Manage your private chef team schedules
Review Management Respond to private chef service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your private chef business accepting bookings in under 5 minutes

1

List Your Chef Services and What’s Included

Add packages like dinner party chef, private dining tasting menu, weekly meal prep, and canapé receptions. Spell out what you cover (menu planning, shopping, cooking, service, clearing down) so clients book the right level of service.

2

Set Deposits, Lead Times, and Travel Rules

Choose deposit amounts per service, set minimum notice (useful for sourcing ingredients), and add travel fees by postcode/zone. Build in buffers for shopping, prep, and travel so your diary reflects real life.

3

Add Your Booking Questions and Start Taking Enquiries

Collect headcount, timings, kitchen notes, and dietary requirements at the point of booking. Share your booking link on Instagram, Google Business Profile, and your website so clients can secure a date even when you’re mid-service.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our private chef booking system.

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Can I take urgent or last-minute private chef bookings?

Yes. You can set rules for minimum notice by service, then allow last-minute slots when you’re available. Clients can book without waiting for you to reply, and the booking can require a deposit so you’re not rearranging your week for a tentative enquiry. You can also add prep/travel buffers to avoid impossible turnarounds.

What types of private chef jobs can I offer through the system?

It works well for dinner parties, private dining, canapé receptions, weekly meal prep, holiday let catering, and small corporate entertaining at home. Each service can have different questions, pricing, and lead times. That way a meal prep client isn’t booking the same way as a six-course tasting menu.

When should I take payment for private dining — deposit or full amount?

Most chefs take a deposit to secure the date, then the balance before the event or on the day, depending on your policy. The system lets you set deposit rules and automatically request the remaining balance at the right time. This helps cover ingredient costs and reduces awkward post-event chasing.

How does it handle Christmas, New Year’s Eve, and other seasonal peaks?

You can open or close specific dates, add seasonal services, and adjust deposit requirements for peak periods. It’s handy when December fills up quickly and you need firm confirmations. You can also add longer buffers when travel and shopping take more time in busy seasons.

Can I manage multiple chefs or waiting staff for the same booking?

Yes. You can allocate jobs across a team so you know who is cooking, who is serving, and who is doing prep. This is useful for larger dinner parties or canapé events where you need an extra pair of hands. You keep one set of job notes, timings, and dietary details for everyone.

How does it help turn enquiries into confirmed bookings?

Instead of endless back-and-forth, the client sees availability, chooses a service, and enters the details you need upfront. Requiring a deposit stops time-wasters and secures the date properly. Automated confirmations also reduce the drop-off that happens when clients are comparing a few chefs at once.

Can I keep all client communication and event details in one place?

You can send confirmations and reminders automatically, and keep key notes like access instructions, parking, kitchen equipment, and dietary requirements attached to the booking. That means you’re not searching through message threads while you’re shopping or plating up. It’s also easier to refer back for repeat clients.

Do I have flexibility for pricing different menus and guest numbers?

Yes. You can price by headcount, set minimum covers, and add optional extras like canapés, additional courses, premium ingredients, or children’s portions. This helps you avoid undercharging when a “simple dinner” turns into a bigger production. You can also build travel fees into the quote based on location.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your private chef business?

Private chef work looks simple from the outside: “turn up and cook.” In reality, the booking is where most of the risk sits. If you don’t get the right information early, you end up firefighting: rewriting menus the night before, re-costing ingredients, and turning up to a kitchen that isn’t set up for what the client expects. UK demand is also spiky. December is packed with festive dinners, corp...

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Start Taking Proper Private Chef Bookings (With Deposits)

Get the details you need, lock in dates, and take payments — with 0% commission on every private dining booking.

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