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Best photographer booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Photographer Business
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This Week £2,450
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Everything you need to run your photographer business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deposit & date-hold payments

Set retainers for weddings, deposits for portraits, or pay-in-full for mini sessions. Clients pay to secure the slot so you’re not relying on “we’ll confirm later” messages.

Shoot slots with built-in buffers

Add travel time, set-up/pack-down, and editing days into your availability rules. Stop squeezing sessions back-to-back and keep breathing room for late arrivals and venue delays.

Session types that match real jobs

Create services like engagement shoots, family portraits, newborn sessions, corporate headshots, event coverage, or wedding packages with clear durations, locations and pricing options.

Client reminders that reduce no-shows

Automatic confirmations and reminders with address, parking notes, what-to-wear guidance, and what to bring. Fewer forgotten appointments and fewer “sorry, can we move it?” messages.

Location & travel gap planning

Collect venue/address details at booking and avoid awkward gaps across town. Keep your diary sensible so you’re not racing from a city centre office headshot to a countryside family shoot.

Team and second-shooter scheduling

If you run associates or use a second shooter, keep everyone on the right job with the right timings. Reduce crossed wires around who’s covering prep, ceremony, group shots, and reception.

The challenges every photographer faces

Enquiries arrive while you’re shooting (and you can’t answer)

Most leads come in when you’re unavailable: during ceremonies, on location, or mid-edit with headphones on. If you don’t reply quickly, couples and organisers move on. You need a way for clients to check availability, choose a session, and leave details without waiting for you to pick up.

Deposits, retainers and date-holds get messy

Weddings and events often need a retainer to secure the date, while portraits and headshots may be pay-in-full. Without a consistent process, you end up “pencilling in” dates, dealing with last-minute cancellations, or arguing over whether a booking was confirmed. Taking the right payment at the right time matters.

Session length isn’t the whole job (travel, set-up, pack-down)

A 45-minute headshot slot still needs arrival time, lighting set-up, and a buffer if someone runs late. Events need access windows and kit checks. If you only book the shoot time, you’ll stack sessions too tightly, run late, and create stress for you and the client.

Quote-to-book conversion is slow and full of tyre-kickers

People shop around, ask for “a quick price”, then disappear. Others want bespoke packages: extra coverage, second shooter, albums, or additional retouching. If your quote process doesn’t lead naturally into a confirmed booking with deposit, you’ll waste evenings sending PDFs and chasing replies.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real photographer workflows

A typical day usually starts with a quick scan of messages: a couple asking if you’re free for a 2026 Saturday, a business wanting headshots “ASAP”, and a family trying to reschedule because the kids are ill. If your diary lives in three places (phone calendar, notebook, and email), you end up replying slowly, then losing the thread. With a proper booking system, you start the day seeing confirme...

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What we help with

  • Missing enquiries while you’re in a ceremony or on location
  • Holding dates without a deposit, then losing the booking
  • Double-booking Saturdays because the diary isn’t up to date
  • No-shows for headshots/portraits when nothing’s been paid
  • Spending evenings answering the same pricing and availability questions
Photographer Business Mobile App

Manage Your Photographer Business
From Anywhere

Download the iBookFast Provider app and manage your photographer bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Photographer Bookings Accept photographer bookings, confirm or reschedule instantly
Live Chat Message your photographer clients directly
Push Notifications Never miss a photographer booking or enquiry
Business Analytics Track your photographer business earnings
Team Management Manage your photographer team schedules
Review Management Respond to photographer service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your photographer business accepting bookings in under 5 minutes

1

Add your session types and packages

List what you actually sell: wedding packages (coverage hours, second shooter, albums), portrait sessions, newborn shoots, event coverage, and headshots. Set realistic durations and what’s included so clients book the right thing first time.

2

Set availability rules around travel and light

Build in buffers for set-up/pack-down and travel, block out editing days, and protect golden hour slots if you rely on them. If you do studio work, set specific days/times you’re actually in the studio.

3

Choose your payment timing and go live

Take a retainer to secure wedding dates, deposits for portraits, or pay-in-full for mini sessions and headshots. Share your booking link on your website, Instagram bio, and enquiry emails so clients can book without waiting.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our photographer booking system.

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How does this handle urgent, last-minute photography requests?

You can keep a few short-notice slots available for things like PR shoots, last-minute headshots, or small events. Clients can book from what’s genuinely free, without you manually checking your diary while you’re on another job. You can also require payment at booking so you’re not holding time for a maybe.

Can I offer different job types like weddings, portraits, events and headshots?

Yes — you set up separate session types with their own durations, prices, questionnaires and payment rules. A wedding enquiry can collect venue and date details, while a headshot booking can ask for team size, background preference and whether they want retouching. That keeps your admin tidy and stops clients booking the wrong service.

When should I take payment — at booking, before the shoot, or on delivery?

It depends on the job, and you can set it per service. Weddings usually work best with a retainer to secure the date and a balance due before the wedding. Headshots and mini sessions often suit pay-in-full at booking to reduce no-shows. For events, you can take a deposit then invoice the balance on agreed terms.

How does it help with seasonal demand like summer weddings and Christmas shoots?

You can adjust availability by season, open dates further ahead for wedding bookings, and run limited blocks for mini sessions in autumn and December. Because clients book online, you’re not stuck replying to the same availability questions during peak periods. Deposits also help you manage demand without overcommitting.

Can I manage a team, associates or a second shooter?

If you assign jobs to different people, you can organise bookings so the right photographer is scheduled for the right session. That’s especially useful for wedding coverage where you may split prep and ceremony, or for corporate headshots where you rotate staff. It reduces clashes and avoids relying on separate calendars.

How does it improve quote-to-booking conversion for weddings?

Instead of sending a quote and hoping they come back, you can present clear packages and allow clients to reserve a date with a retainer. That turns “we’re just looking” into a confirmed booking sooner. You also capture the key details upfront, so you’re not chasing basic information before you can confirm.

What about client communication like prep info, shot lists and location details?

Bookings can collect the information you always need: addresses, access times, number of people, and any must-have shots. Automated confirmations and reminders can include your prep notes, parking guidance and what-to-wear tips. That means fewer last-minute questions and fewer surprises on the day.

Can I flex pricing for different shoots, add-ons and bespoke packages?

Yes — you can price differently for studio vs on-location, weekdays vs weekends, and longer coverage for weddings or events. Add-ons like extra retouching, additional hours, second shooter, albums or prints can be offered clearly. Clients see what’s included and what costs extra, which reduces haggling after the fact.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your photographer business?

Photography is a trust-based purchase. People aren’t just buying an hour of your time; they’re buying confidence that you’ll deliver on a big day, handle awkward lighting, organise groups, and still get natural shots. The booking experience is often the first signal of how you work. If the first interaction is three missed calls and a long wait for a quote, it doesn’t matter how good your portfoli...

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Start Taking Proper Photography Bookings This Week

Put deposits, shoot slots and client details in one place — with 0% commission on every wedding, headshot and portrait session.

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0% commission No credit card Cancel anytime