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Best photo booth booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Photo Booth Business
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Everything you need to run your photo booth business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deposit-First Date Holding

Set your own rules: dates only lock in once the deposit clears, or allow a short hold window for wedding couples to decide. No more “we thought it was booked” conversations when another enquiry comes in for the same Saturday.

Packages That Match Your Booth Setup

Build packages like 2/3/4 hours, prints included, digital-only, idle time, extra attendant, early setup, and custom overlays. Customers choose what they want up front, so you’re not rewriting quotes at midnight after a WhatsApp thread.

Travel, Setup Windows, and Buffer Times

Add realistic buffers for loading, drive time, venue access, and pack-down. If you do two events in one day, the system stops impossible turnarounds — like a 6pm start in Manchester and a 7pm start in Leeds with no travel time.

Venue Details Captured at Booking

Collect venue name, address, room, access notes, stairs/lift info, contact on the day, and parking instructions. Everything sits with the booking so your attendant isn’t ringing you while you’re mid-setup at another event.

Automatic Confirmations and Reminders

Send a proper confirmation with timings, what’s included, and what you need from the client (power socket, space, Wi‑Fi if you use sharing stations). Reminders reduce no-shows for smaller parties and stop last-minute panic messages.

Multi-Booth and Attendant Scheduling

If you run more than one booth or use freelancers, assign events to a specific booth and team member. Avoid discovering on Friday afternoon that two weddings were both allocated the same magic mirror and printer.

The challenges every photo booth faces

Peak Saturdays Get Messy Fast

Most of your money is made on Friday and Saturday nights, and summer weekends go months in advance. One late reply, a tentative “pencil booking”, or a duplicated entry can cost you the date. You need proper holds, clear cut-off times, and instant confirmations.

Packages, Add-Ons, and “Can We Change It?”

Magic mirror vs enclosed booth, prints vs digital-only, extra hours, custom templates, guestbooks, backdrops, audio guestbook add-ons — customers change their minds constantly. If your booking process doesn’t capture choices clearly, you turn up with the wrong kit or spend hours correcting invoices.

Venues Want Details Yesterday

Hotels and wedding venues ask for arrival times, setup windows, risk assessments, PAT testing, public liability insurance, and sometimes a named contact for the evening. If you’re hunting through emails while on the motorway, it’s easy to miss something and start the night on the back foot.

Deposits, Balances, and Late Payers

A booking isn’t real until the deposit is in, but customers love to “confirm” without paying. Then the balance gets forgotten until the week of the wedding, when you’re already flat out. You need clear payment schedules and reminders without awkward chasing.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real photo booth workflows

A normal day in photo booth hire starts with messages. You’ve got a wedding couple asking if you can start earlier because the speeches moved, a venue chasing your insurance certificate, and a corporate organiser wanting an invoice split across departments. Meanwhile you’re checking the weekend: which jobs are 3-hour hires, which need early setup, and which ones are a longer drive where traffic wi...

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What we help with

  • Holding a date for weeks with no deposit, then losing the slot
  • Double-booking peak Saturdays because enquiries sit in different inboxes
  • Turning up to a venue with no access notes, parking info, or contact name
  • Rebuilding quotes repeatedly when clients change hours, prints, or add-ons
  • Chasing final balances during wedding season when you’re out every weekend
Photo Booth Business Mobile App

Manage Your Photo Booth Business
From Anywhere

Download the iBookFast Provider app and manage your photo booth bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Photo Booth Bookings Accept photo booth bookings, confirm or reschedule instantly
Live Chat Message your photo booth clients directly
Push Notifications Never miss a photo booth booking or enquiry
Business Analytics Track your photo booth business earnings
Team Management Manage your photo booth team schedules
Review Management Respond to photo booth service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your photo booth business accepting bookings in under 5 minutes

1

Add Your Booth Packages and Add-Ons

Create your standard hires (2/3/4 hours, prints or digital-only, magic mirror vs selfie pod) and add-ons like extra hours, early setup, guestbooks, backdrops, custom templates, and travel fees for out-of-area venues.

2

Set Availability Around Real Event Work

Block out loading time, travel buffers, and setup/pack-down so the system doesn’t accept impossible back-to-back bookings. Add rules for peak Saturdays, minimum hire length, and how far in advance you’ll take bookings.

3

Take Deposits and Send Confirmations Automatically

Choose your deposit amount, balance due date, and automated reminders. Share your booking link on your website, Instagram, and enquiry replies so customers can lock in their date without waiting for you to get back from an event.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our photo booth booking system.

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How do you handle urgent last-minute bookings (like a cancelled supplier)?

You can leave specific slots open for short-notice enquiries and set rules for how soon customers can book (for example, up to 24 hours before). If you’re available, they can pay a deposit immediately to secure the date. You can also request key details at checkout so you’re not chasing venue info in a rush.

Can I offer different job types like wedding photo booth hire, corporate events, and birthdays?

Yes — you can create separate services for weddings, corporate activations, school proms, and private parties, each with its own packages and questions. For example, corporate bookings can collect PO numbers and invoice details, while weddings collect template names, colours, and venue coordinator contacts. That keeps your prep consistent even when the jobs are totally different.

When should I take payment for photo booth hire — deposit now and balance later?

Most UK booth operators take a deposit to lock the date, then the balance 7–14 days before the event (or earlier for corporate). The system can take the deposit at booking and automatically request the remaining balance on your chosen schedule. That way you’re not chasing payments while you’re out running events.

How does it cope with seasonal demand like wedding season and Christmas parties?

You can open bookings months ahead, add minimum hire lengths for peak Saturdays, and control availability during busy periods. For December, you might add stricter buffers for travel and setup because venues run late and traffic is worse. The key is keeping your diary realistic so you don’t overcommit during the busiest weeks.

I run two booths and use freelance attendants — can I manage that properly?

You can assign bookings to specific booths and team members so you always know what kit is out and who’s covering which venue. It prevents the classic problem of booking two events that both require the same mirror, printer, or backdrop. You’ll also have one place to store event notes for whoever is attending.

How does it help convert enquiries into paid bookings?

Instead of endless back-and-forth, you can send a booking link that shows real availability and clear packages. Customers can choose their date, select add-ons, and pay the deposit there and then. That reduces drop-offs from people who are shopping around and just want something confirmed quickly.

Can it handle customer communication like confirmations, setup info, and reminders?

Yes — confirmations can include start/finish times, what’s included, and what you need on the day (space, power, access). Reminders can go out before the event to confirm final details and prompt balance payments. It cuts down on last-minute messages because customers already have the information in writing.

My pricing changes by distance, hours, and package — is it flexible enough?

You can set base packages and then add extras like additional hours, travel surcharges, early setup, or premium backdrops. If you have special rates for weekdays, off-peak months, or local venues, you can reflect that in your services. The goal is to keep pricing clear without forcing every booking into the same mould.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your photo booth business?

Photo booth work is event-led, which means your calendar doesn’t behave like a normal appointment diary. You’re not booking half-hour slots; you’re booking evenings, setup windows, travel time, and occasionally an afternoon corporate activation that blocks a whole day once you factor in loading and getting into the venue. The first big pressure point is seasonality. Weddings stack up from April t...

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Start Taking Paid Photo Booth Bookings 24/7

Protect your peak Saturdays with deposit-first bookings and clear event details — with 0% commission on every hire.

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0% commission No credit card Cancel anytime