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Best osteopath booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Osteopath Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your osteopath business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Appointment types that match real osteopathy work

Set up New Patient Assessment, Follow‑Up Treatment, Sports Injury, Postnatal/Postural sessions, or longer complex cases. Each option can have its own duration, buffer time, and price so patients don’t book the wrong slot.

Clinical intake before they arrive

Collect key details upfront: symptom area, duration, previous imaging, relevant medical history, and consent acknowledgements. You start the session prepared instead of spending the first 10 minutes chasing basics.

Deposits and cancellation rules that actually stick

Take a deposit or full payment at booking, then apply your cancellation window consistently. Patients see the terms while booking, not after they’ve cancelled, which reduces awkward conversations at reception (or on your mobile).

Automatic confirmations, reminders, and aftercare notes

Send instant booking confirmations with clinic directions and what to wear, then reminders that cut down no‑shows. You can also follow up with aftercare guidance and rebooking links without spending your evening typing messages.

Buffers for treatment rooms and hands-on time

Build in turnaround time for notes, cleaning, changing couch roll, and resetting the room. That small buffer stops the waiting room piling up and gives you time to document properly without running late into the next patient.

Multi-practitioner diaries for clinics and associates

If you’ve got associates, a receptionist, or more than one room, keep everyone’s availability clear. Patients book the right practitioner and location, and you avoid the classic ‘two people in one room’ problem.

The challenges every osteopath faces

New patient intakes take longer (and need prep)

A first appointment isn’t the same as a follow-up. You need enough time for case history, consent, red flags, and examination. When patients book the wrong slot, you either run late all day or you cut corners, which isn’t acceptable clinically.

Late cancellations and no-shows hit hard

One missed 45–60 minute slot is a big chunk of the day, especially for solo practitioners. Patients in pain often book quickly, then cancel when symptoms ease or work runs late. Without deposits and clear policy reminders, you’re left with empty rooms.

Follow-up plans get squeezed out by “urgent” bookings

Rehab and treatment plans depend on timely follow-ups, but acute pain enquiries can swallow the diary. If you can’t reserve sensible review slots, patients drift, outcomes suffer, and you spend time re-assessing problems that could have been managed steadily.

Admin repeats itself: forms, directions, and expectations

Every day includes the same questions: parking, what to wear, how osteopathy works, whether you treat specific symptoms, and what to expect after treatment. Answering these between patients is disruptive and increases the risk of missed information.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real osteopath workflows

A typical clinic day starts before the first patient walks in. You’re checking the diary, making sure new patient assessments have longer slots, and scanning notes from yesterday’s follow-ups. Then the phone goes: someone’s back has “gone”, they want today, and they’re asking whether you can treat it and how much it’ll be. Once you’re in treatment, you can’t keep answering calls or replying to me...

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What we help with

  • Patients booking a follow-up slot when they actually need a full new assessment
  • Missed calls while you’re treating, then losing the enquiry to another clinic
  • Late cancellations leaving a 60-minute gap you can’t refill
  • Turning up without completing any medical history or consent details
  • Awkward end-of-session payment conversations and chasing bank transfers
Osteopath Business Mobile App

Manage Your Osteopath Business
From Anywhere

Download the iBookFast Provider app and manage your osteopath bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Osteopath Bookings Accept osteopath bookings, confirm or reschedule instantly
Live Chat Message your osteopath clients directly
Push Notifications Never miss a osteopath booking or enquiry
Business Analytics Track your osteopath business earnings
Team Management Manage your osteopath team schedules
Review Management Respond to osteopath service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your osteopath business accepting bookings in under 5 minutes

1

Add your osteopathy appointment types and timings

Create options like New Patient Assessment (e.g. 60 mins), Follow‑Up Treatment (30–45 mins), and longer complex sessions. Set buffers for notes and room turnaround so you don’t run late from the first patient.

2

Set fees, deposits, and your cancellation window

Decide whether to take a deposit or full payment at booking, and define your cancellation policy (for example, 24 or 48 hours). Patients see the terms during checkout, which reduces disputes and last-minute dropouts.

3

Build your intake and messages for a better first visit

Add pre-appointment questions (symptom area, duration, relevant history) and send automatic confirmations with what to wear, how to find the clinic, and what to expect. You spend less time on admin and more time treating.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our osteopath booking system.

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Can I keep a few urgent slots for acute back or neck pain?

Yes. You can hold back same-day or next-day appointment blocks specifically for acute flare-ups, while keeping your regular follow-up slots protected. If those urgent slots aren’t taken, you can release them automatically later in the day. That way you stay responsive without wrecking your treatment plans.

What osteopathy appointment types should I offer online?

Most UK clinics split it into New Patient Assessment and Follow‑Up Treatment as a minimum, because the timings and prep are different. You can also add options for sports injury, postnatal/postural work, or longer complex sessions. Clear naming reduces patients booking the wrong slot and helps you keep the day running on time.

When should I take payment — at booking or after treatment?

Many osteopaths take payment at the end of the appointment, but deposits at booking are a strong way to reduce no-shows and late cancellations. You can choose deposit-only, full prepayment, or pay-on-arrival depending on your clinic style. The key is making the policy visible before the patient confirms the booking.

Does osteopathy have seasonal busy periods in the UK?

It often does. January and early spring can be busy with new routines and gym-related strains, while long desk-work periods drive neck and shoulder complaints. Holiday periods can bring a rush of people wanting treatment before travelling. Online booking helps you cope with peaks without living on the phone.

Can it manage multiple osteopaths, rooms, or a receptionist?

Yes. You can run separate diaries per practitioner, set working hours, and assign appointment types to specific clinicians. If you have more than one room, you can avoid clashes by controlling availability properly. It’s particularly helpful when associates work different days or split time across locations.

How does it help convert enquiries into booked appointments?

Instead of asking people to call back, you can send a booking link straight away after an enquiry. Patients can see available times immediately and secure the slot with a deposit. That reduces the drop-off you get when someone is comparing clinics or booking while they’re in pain.

What patient communication can be automated without feeling impersonal?

Confirmations can include practical info like parking, what to wear, and how long to allow. Reminders can reduce no-shows without you chasing people manually. You can also send a short aftercare message and an easy rebook link, while keeping personal clinical advice for the appointment itself.

Can I vary pricing for longer sessions, packages, or concessions?

Yes. You can set different prices for different appointment lengths, and create options for extended sessions where needed. If you offer student or NHS staff concessions, you can handle that through specific booking options or notes for reception to verify. It keeps pricing transparent so patients aren’t surprised at the end.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your osteopath business?

Osteopathy has its own rhythm. You’re not dealing with “jobs” that can be paused and resumed; you’re delivering hands-on treatment in timed blocks, and you need the headspace to listen, assess, treat, and document safely. When booking is handled by missed calls and ad-hoc messages, the diary starts to control you instead of the other way round. The first big issue is appointment mix. New patient...

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Start Taking Osteopathy Appointments Online Today

Fill gaps faster, reduce no‑shows with deposits, and keep new patient intakes organised — with 0% commission.

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