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Best musician booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Musician Business
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Everything you need to run your musician business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Date Holds with Deposit Deadlines

Put a Saturday “on hold” for a couple, set an expiry, and convert it properly with a deposit. No more vague maybes clogging your diary when peak wedding dates are flying.

Gig Details That Actually Matter

Collect set times, venue contact, access notes, parking, noise limiter info, dress code, first dance song, and special requests at booking — so you’re not digging through old emails on the day.

Travel, Setup and Turnaround Buffers

Build in realistic travel time, load-in, soundcheck and pack-down so you don’t accept a 6pm start in Leeds when you’re finishing a matinee in Manchester.

Deposits, Balances and Invoice Options

Take a deposit upfront, set the balance due date (e.g. 14 days before), and offer card payments or invoice-style payments for corporate clients who need paperwork.

Automated Reminders for Clients and Bandmates

Send confirmations, set-time reminders, and “what to expect” messages to clients, plus call-time notes to your musicians. Fewer last-minute questions, fewer missed details.

Enquiry to Confirmed Gig Tracking

See who’s waiting on a quote, who’s asked for a song list, and who’s ready to pay a deposit. Follow up at the right time instead of losing the booking to the band who replied faster.

The challenges every musician faces

Holding Dates While Clients Shop Around

Wedding and corporate clients often “pencil you in” then disappear for a week while they compare bands. Meanwhile you’re turning away other enquiries because you don’t want to burn a bridge. Without a clear expiry on holds and an easy way to take a deposit, you lose real bookings.

Set Times, Access and Venue Rules Change Constantly

The gig isn’t just a date and postcode. It’s arrival time, loading access, noise limiters, parking, meal breaks, first dance timing, and whether the venue needs PAT certificates or PLI. When details are scattered across messages, someone turns up late or unprepared.

Line-up Management, Dep Musicians and Split Fees

Function bands and ensembles live and die by availability. One member can’t do the date, so you’re finding a dep, confirming the set, sharing charts, and making sure everyone knows call times. If you’re tracking this in WhatsApp, mistakes happen and reputations suffer.

Deposits, Balance Payments and Last-Minute Cancellations

Some clients pay instantly, others need an invoice for finance, and some try to pay on the night after the bar closes. Add cancellations, postponements and change requests and you’re left chasing money. A clear payment schedule and automated reminders protect your cashflow.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real musician workflows

A typical day isn’t “nine to five” when you’re gigging. In the morning you’re checking new enquiries from the night before: a wedding band request for next August, a pub wanting an acoustic musician this Friday, and a corporate event asking for background jazz during arrivals. You reply where you can, but then rehearsal starts, or you’re teaching, or you’re on the road. By lunchtime you’re trying...

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What we help with

  • Missing enquiries while you’re on stage or driving, then losing the date
  • Holding peak Saturdays for “maybes” who never pay a deposit
  • Double-booking because one gig’s travel/setup time wasn’t counted
  • Turning up without key venue info (load-in, parking, noise limiter)
  • Chasing balances after the event when the client goes quiet
Musician Business Mobile App

Manage Your Musician Business
From Anywhere

Download the iBookFast Provider app and manage your musician bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Musician Bookings Accept musician bookings, confirm or reschedule instantly
Live Chat Message your musician clients directly
Push Notifications Never miss a musician booking or enquiry
Business Analytics Track your musician business earnings
Team Management Manage your musician team schedules
Review Management Respond to musician service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your musician business accepting bookings in under 5 minutes

1

Add Your Packages and Real-World Extras

Set up options like solo acoustic, duo, function band, wedding band, or string quartet, plus add-ons such as first dance learning, extra set, DJ playlist between sets, ceremony music, or PA/lighting hire.

2

Set Your Availability, Buffers and Travel Rules

Block out rehearsal nights, teaching slots and days you won’t travel. Add travel/setup buffers so you don’t accept unrealistic back-to-backs, and set travel fees or distance limits for far-flung venues.

3

Collect Deposits and Confirm Every Gig Properly

Choose your deposit amount, set when the balance is due (e.g. 14 or 30 days before), and start sharing your booking link on your website, socials and with venues so clients can book without endless messaging.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our musician booking system.

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How do you handle urgent last-minute bookings, like cover bands for cancellations?

You can keep specific slots open for short-notice work and set rules for minimum notice (for example, 48 hours). When an urgent enquiry comes in, the system can take the key details upfront: set times, venue address, and whether PA is required. If you’re available, you can confirm and take payment or a deposit immediately, rather than relying on back-and-forth messages.

What types of musician jobs can I take bookings for?

It works for wedding bands, solo artists, acoustic musicians, function bands, string quartets, corporate background music, pub residencies and private parties. You can set different durations, prices, and requirements per service. That means a ceremony-only booking doesn’t get treated like a full evening reception with two live sets and DJ music between.

When should I take a deposit and when should the balance be due?

Many UK musicians take a deposit to secure the date, then the balance 7–30 days before the event, depending on the type of client. Weddings often suit a balance due ahead of time to avoid awkward payment chats on the night. Corporate clients may need an invoice and payment terms, so you can set those separately.

How does it cope with seasonal demand like summer weddings and December parties?

You can set peak-season rules, increase deposits for prime Saturdays, and limit how far you’ll travel on high-demand dates. For December, you can offer set packages for Christmas parties and prevent clashes with travel buffers. In quieter months, you can promote shorter sets or local gigs without reworking your whole diary.

Can I manage a full band or ensemble with multiple musicians?

Yes — you can treat bookings as a shared job with clear call times and notes for each player. It helps you keep track of who’s confirmed, who needs details, and what kit is required. It’s especially useful when you’re using dep musicians and need everyone aligned on set lists and timings.

How does it help convert enquiries into confirmed bookings?

Instead of sending a price and hoping, you can send a proper booking link with packages, availability and a deposit option. That reduces the “we’ll get back to you” limbo and puts a clear next step in front of the client. You can also see who hasn’t paid a deposit yet and follow up before the date gets taken.

What customer communication does it cover for gig details and changes?

Clients get confirmations and reminders, and you can request missing details like venue contact, access info, and timing. If the schedule changes (speeches run late, ceremony time moves), you can update the booking notes so the whole team sees it. It cuts down on last-minute panics caused by scattered message threads.

Can I offer flexible pricing for different venues, timings and line-ups?

You can set different packages and add-ons, and adjust pricing for travel distance, extra sets, early starts, late finishes, or learning special songs. That’s important because a local pub set isn’t priced like a full wedding reception with PA, lighting and a three-piece line-up. You stay in control of what’s included, so you’re not renegotiating every booking from scratch.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your musician business?

Most musicians don’t lose gigs because they can’t play — they lose them because the admin gets messy. Enquiries come in from everywhere: Instagram messages, Facebook groups, email, venue referrals and wedding directories. When you’re on stage or driving, you can’t always reply quickly, and clients will book the next band who sounds reliable and responds first. The booking needs in live music are...

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Start Taking Proper Gig Bookings Without the Back-and-Forth

Get deposits secured, details confirmed and your diary protected — with 0% commission on every musician booking.

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