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Best mechanic booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Mechanic Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your mechanic business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

MOT & Service Slot Control

Set exactly how many MOTs, full services and interim services you can take per day, with buffers for overruns. Keep a couple of bays protected for walk-ins and urgent faults so you’re not constantly reshuffling the ramps.

Reg, Mileage & Symptom Intake

Customers enter registration, mileage, fuel type and what they’re hearing/seeing (knocking, smoke, engine light, ABS). You start the day with usable info instead of a vague “it’s making a noise” voicemail.

Diagnostic-to-Repair Approvals

Book a diagnostic slot first, then send the customer a clear quote for the actual repair once you’ve confirmed the fault. Get an approval before you order parts or tie up a ramp for hours.

Deposits for MOTs & No-Show Protection

Take a deposit on bookings that get missed most often, like MOTs and short services. It’s a simple way to stop empty diary gaps without arguing on the phone or chasing people who ‘forgot’.

Automatic Reminders for Drop-Off & Collection

Send timed reminders with your drop-off window, location and what to bring (locking wheel nut key, service book, MOT history). Fewer late arrivals, fewer missed keys, and less time spent ringing customers at 8am.

Bay & Technician Time Planning

Allocate work based on the actual job: ramp time for suspension/brakes, road test time for drivability faults, and space for vehicles waiting on parts. Keep the day realistic so you’re not working late because the diary lied.

The challenges every mechanic faces

Jobs that change once the car’s on the ramp

Customers book “brake pads” and you find seized calipers, worn discs, or a handbrake cable on its last legs. That turns a one-hour slot into half a day, and the rest of the diary collapses. You need booking notes, buffers, and a way to update customers quickly.

MOT and service deadlines create last-minute rushes

People don’t plan ahead. They book when the MOT reminder lands or the warning light starts flashing, and they want a slot tomorrow. If you don’t control what can be booked and when, you end up over-promising, then taking the heat when you can’t deliver.

Parts delays and supplier run-arounds

A job isn’t just labour time — it’s whether the correct parts arrive, whether the customer’s approved the quote, and whether you can keep the vehicle safe on site. Without clear booking statuses and customer messages, you waste hours on follow-up calls and rescheduling.

No-shows and ‘can you call me back’ time-wasters

MOTs, diagnostics and small services are easy to book but also easy to forget. No-shows leave dead space in the day that you can’t refill at short notice. Meanwhile, tyre-kickers want prices without giving details. You need deposits, confirmations, and proper intake.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real mechanic workflows

A typical day starts before the shutters are fully up. You’ve got cars booked for an MOT, a full service, and a diagnostic on an intermittent misfire. At the same time, someone turns up with a puncture and expects it done while they wait. The problem isn’t the work — it’s the constant interruption. With proper online booking, the first thing you see is a clean list: reg numbers, requested work, s...

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What we help with

  • Trying to answer the phone while you’re on a ramp or on a road test
  • MOT bookings piling up and leaving no room for urgent faults or walk-ins
  • Customers booking “service” with no reg/mileage, then arguing about price
  • Jobs overrunning because the diary didn’t allow for seized bolts and rust
  • Chasing approvals and payments while cars block bays waiting on parts
Mechanic Business Mobile App

Manage Your Mechanic Business
From Anywhere

Download the iBookFast Provider app and manage your mechanic bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Mechanic Bookings Accept mechanic bookings, confirm or reschedule instantly
Live Chat Message your mechanic clients directly
Push Notifications Never miss a mechanic booking or enquiry
Business Analytics Track your mechanic business earnings
Team Management Manage your mechanic team schedules
Review Management Respond to mechanic service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your mechanic business accepting bookings in under 5 minutes

1

List Your Real Workshop Jobs

Add MOTs, interim/full services, diagnostics, brakes, suspension, clutch work, timing belts and air con regas. Set realistic durations and note what needs a ramp, a road test, or a drop-off-only slot.

2

Set Rules for Deposits, Drop-Off Windows and Lead Times

Choose which jobs require a deposit (often MOTs and short services), define your key drop-off times, and set minimum notice for bigger work. Build in buffers for common overruns so you’re not selling impossible time.

3

Share Your Booking Link and Start Capturing Proper Details

Put the link on your website, Google Business Profile and Facebook. Customers can book 24/7 and submit reg, mileage and symptoms so you can plan the day and quote accurately once the car’s inspected.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our mechanic booking system.

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Can I keep time free for urgent repairs and breakdown-style jobs?

Yes. You can hold back specific slots each day so you’ve got capacity for urgent faults like overheating, brake issues, flat batteries or warning lights. That means you’re not cancelling booked-in servicing just because something serious turns up. You stay in control of what can be booked online.

What types of mechanic work can customers book online?

You can offer MOTs, interim/full services, diagnostics, brakes, suspension, air con regas, battery/alternator checks and more. For complex work like clutches or timing belts, you can set it as an assessment/diagnostic first, then book the repair once you’ve confirmed parts and labour. The booking form can collect the key details you need to start properly.

When should I take payment for diagnostics and repairs?

Many garages take payment for diagnostics up front, then take the remainder once the customer approves the repair. You can also take deposits on MOTs and short services to reduce no-shows. For bigger jobs, staged approvals help avoid disputes when extra work is discovered.

How does this help during seasonal demand like winter faults and MOT rushes?

Seasonal spikes are easier to handle when you control daily capacity by job type. In winter you can reserve slots for batteries, heaters and urgent drivability issues, while still keeping booked servicing moving. When the MOT rush hits, reminders and deposits cut down missed appointments that waste your most sellable time.

Can I manage multiple technicians, bays or a small team?

Yes. You can organise bookings so the right work lands with the right person and the right bay, rather than everything piling onto one ramp. It also helps you avoid double-booking road tests or tying up space with vehicles waiting on parts. Even a two-person garage benefits from clearer allocation.

How do I convert a quote request into an actual booking?

Use a diagnostic or inspection booking as the first step, then send the quote once you’ve confirmed the fault. Customers are far more likely to commit when they’ve got a confirmed slot and a clear approval message rather than a loose estimate over the phone. It stops the “I’ll think about it” time-wasting.

Will customers still get updates without ringing the workshop all day?

Yes. Automated confirmations and reminders cover the basics, and you can message customers about findings, parts delays, and collection times. That reduces the constant “any news?” calls that slow the workshop down. It also gives customers a written record of what’s been agreed.

Can I set different pricing for MOTs, servicing and repairs?

Yes. You can price fixed items like MOTs, air con regas, and service packages, while keeping repairs flexible where the final cost depends on diagnosis. You can also add call-out style fees for mobile work if you offer it, or set separate prices for different vehicle classes where needed. The key is being clear upfront about what’s fixed and what’s subject to inspection.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your mechanic business?

In a UK workshop, the diary isn’t just dates and times — it’s bay space, ramp availability, tech skill, parts supply and customer expectations all fighting for the same hours. A generic appointment calendar doesn’t understand that an MOT has a fixed slot, a timing belt needs uninterrupted time, and a diagnostic can turn into anything from a coil pack to an engine rebuild. Seasonal patterns make i...

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Start Filling Your Diary With Better Mechanic Bookings

Take MOT, service and repair bookings 24/7 with 0% commission — and stop losing jobs when you can’t get to the phone.

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