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Best meal prep booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Meal Prep Business
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Everything you need to run your meal prep business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Order Cut-Off & Change Windows

Set your weekly cut-off (e.g. Sunday 6pm) and lock changes after a defined window. Customers can still book 24/7, but you stay in control of what hits the prep list and when you buy ingredients.

Meal Plan & Subscription Scheduling

Sell one-off boxes, 5-day plans, or rolling weekly subscriptions with built-in pause/skip options. No more spreadsheet gymnastics when someone goes on holiday or wants to switch from 10 meals to 6.

Upfront Deposits and Full Payment at Checkout

Take payment before you start cooking, including delivery fees and add-ons. That means fewer last-minute cancellations, fewer awkward chases, and clearer cashflow when you’re buying meat, veg, packaging, and labels.

Diet, Allergen & Preference Capture

Collect allergens, dislikes, macro targets, and notes at the point of booking so they don’t get buried in messages. Keep details attached to the customer record for repeat orders and subscription renewals.

Delivery/Collection Slot Control by Postcode

Offer delivery windows or collection times that match your real routes and capacity. Limit slots per area so you don’t end up with 12 drops across opposite ends of town on the same evening.

Automated Confirmations, Reminders & “What’s in my box?”

Send instant confirmations, cut-off reminders, and delivery/collection prompts. Reduce the daily stream of “Have you got my order?” and “What meals did I pick?” without you copying and pasting replies.

The challenges every meal prep faces

Cut-off times vs last-minute customer changes

Customers want to swap meals, change portion sizes, or add extras after you’ve started your prep. If you’re taking orders by DM or phone, you end up with late changes, missing ingredients, and re-printing labels. A proper cut-off and change window prevents chaos.

Allergens, macros, and label accuracy under pressure

One wrong label can ruin trust or, worse, trigger an allergen issue. When orders come in through multiple channels, it’s easy to miss “no nuts” notes or macro targets. You need customer details captured consistently and pushed into your prep and packing workflow.

Recurring subscriptions, pauses, and “I’m away next week”

Weekly meal plans sound predictable until customers pause, skip, or restart constantly. If you track it manually, you’ll either cook too much or disappoint someone who expected delivery. Subscription management has to handle pauses and resumes without you chasing messages.

Delivery routes, collection slots, and failed drop-offs

A great kitchen day can be wrecked by a messy delivery run. Customers pick vague times, aren’t in, or give incomplete addresses. You need clear delivery/collection windows, postcode-based availability, and automated confirmations so you’re not stuck ringing doorbells all evening.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real meal prep workflows

A typical meal prep day starts before the kitchen does. You’re checking what’s due this week: subscriptions that rolled over, new one-off orders, and any swaps or pauses. Without a proper system, this is where the mistakes creep in — a WhatsApp voice note with an allergen, an Instagram DM asking to change Wednesday’s meal, and a spreadsheet that doesn’t match what customers actually paid for. Wit...

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What we help with

  • Orders arriving after your weekly cut-off, forcing ingredient changes
  • Allergen and macro notes buried in DMs, leading to label mistakes
  • Customers pausing subscriptions by message, then claiming you ignored it
  • Cooking food before payment lands, then dealing with cancellations
  • Delivery runs turning into chaos because everyone wants “around 6pm”
Meal Prep Business Mobile App

Manage Your Meal Prep Business
From Anywhere

Download the iBookFast Provider app and manage your meal prep bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Meal Prep Bookings Accept meal prep bookings, confirm or reschedule instantly
Live Chat Message your meal prep clients directly
Push Notifications Never miss a meal prep booking or enquiry
Business Analytics Track your meal prep business earnings
Team Management Manage your meal prep team schedules
Review Management Respond to meal prep service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your meal prep business accepting bookings in under 5 minutes

1

List Your Meal Plans, Portions, and Add-Ons

Add your weekly meal prep options (e.g. 6/10/14 meals), portion sizes, diet ranges, and extras like breakfasts, snacks, and juices. Include clear notes for allergens, swaps, and what’s included in delivery vs collection.

2

Set Cut-Off Times and Delivery/Collection Windows

Choose your order cut-off (and how late changes work), then set realistic delivery routes or collection slots. Cap each slot so you don’t overload packing or end up with an impossible drop schedule.

3

Take Payments Upfront and Share Your Booking Link

Enable deposits or full payment at checkout, then share your booking link on Instagram, your website, and Google Business Profile. Customers can book, pay, and manage their week without you chasing messages.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our meal prep booking system.

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How do you handle urgent or last-minute meal prep requests?

You can keep a limited number of “late order” slots for the week, or offer an express option only on certain days. The system lets you set a hard cut-off for standard orders, then control what’s available after that. That way you’re not saying yes to something you can’t cook, pack, and deliver safely.

What meal prep job types can I take bookings for?

It works for one-off meal boxes, weekly subscriptions, 5-day diet plans, family trays, corporate lunch drops, and collection-only orders. You can also add upsells like breakfast pots, protein snacks, and juices. Each service can have its own lead time, cut-off, and capacity.

When should I take payment for meal prep orders?

Most meal prep kitchens take payment at booking because you’re buying ingredients and packaging before you cook. You can take full payment or a deposit, and include delivery fees and add-ons at checkout. This reduces cancellations and avoids awkward bank transfer chasing.

Does it cope with January spikes and seasonal demand changes?

Yes — you can increase or reduce capacity per week, close fully booked delivery slots, and adjust lead times when demand jumps. January and pre-summer tend to bring higher volume and more diet-specific requests. Having fixed cut-offs and capped slots stops you overcommitting.

Can I manage a team (kitchen + packing + drivers) from one place?

You can keep all bookings in one system so everyone works from the same order list and customer notes. It’s especially helpful when one person is cooking and another is doing delivery, because changes and cancellations aren’t passed around by screenshot. You reduce missed notes and duplicated work.

How does it help turn enquiries into paid bookings?

Instead of back-and-forth messages about pricing and delivery days, you send a booking link with clear options and availability. Customers can see what you offer, choose their slot, and pay immediately. That cuts out the “I’ll get back to you” enquiries that never convert.

What customer messages does it automate for meal prep?

It can send booking confirmations, cut-off reminders, delivery/collection instructions, and payment receipts. You can also include practical info like where to collect, what to do if they’re not in, and how to store/reheat meals. This reduces the daily admin that steals time from prep.

Can I charge different prices for different diets, portions, and delivery areas?

Yes — you can price by plan size, portion size, and diet type, and add delivery fees where needed. You can also set different prices for collection vs delivery, or for corporate orders with larger minimum quantities. This reflects the real cost differences in ingredients and time.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your meal prep business?

Meal prep lives and dies on planning. If the numbers are wrong, you don’t just lose time — you waste food, packaging, and hours in the kitchen. Most meal prep businesses start out taking orders wherever they can: Instagram, Facebook, text messages, a quick call during a delivery, maybe a basic form. It works until you’re doing volume, subscriptions, or diet-specific meals where one detail missed c...

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Start Taking Paid Meal Prep Orders Without the Back-and-Forth

Set your cut-offs, sell subscriptions, and keep delivery slots under control — with 0% commission on every booking.

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