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Best marquee hire booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Marquee Hire Business
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Everything you need to run your marquee hire business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Date Holds & Quote Expiry

Send a quote and hold the date for a set period so you don’t lose the booking — without blocking your whole peak season for “we’ll confirm next week”.

Site Survey Notes & Photos

Capture access details, ground type, slopes, peg restrictions, and venue rules against the job so the build crew isn’t guessing on arrival.

Delivery & Collection Time Windows

Book delivery, build, and takedown slots around venue access times and travel, so you’re not trying to be in two places at once on a Saturday.

Deposit Now, Balance Later

Take deposits at booking, then automatically request the remaining balance before delivery. Cut down on last-minute payment chasing and awkward calls.

Crew & Vehicle Scheduling

Assign jobs to teams, track who’s on the build, and keep vehicle runs organised — especially when you’ve got multiple event tents out on the same weekend.

Automatic Customer Updates

Send confirmations, delivery ETA messages, and “what we need on the day” reminders (parking, access, power) so you’re not repeating yourself for every booking.

The challenges every marquee hire faces

Holding Dates Without Blocking Your Season

People shop around for wedding marquees and party tents, but they still want you to “pencil in” their date. If you hold too many maybes, you lose real bookings. If you don’t, they book someone else. You need controlled holds, expiry times, and clear next steps.

Site Visits, Access, and Ground Conditions

A marquee plan can change the moment you see the site: slopes, soft ground, underground services, tight gateways, or a long carry from the lorry. Without structured notes and photos tied to the booking, you’ll turn up missing kit, short on crew, or with the wrong build time allowed.

Kit Availability Across Multiple Jobs

It’s not just “a marquee” — it’s bays, liners, flooring, lighting, heaters, bar units, and furniture that overlap between jobs. One wrong assumption can leave you short on a Saturday morning. You need bookings that reflect what’s actually being hired and when it’s out.

Deposits, Balances, and Damage Concerns

Customers expect to secure a date with a deposit, then pay the balance near delivery. Chasing bank transfers on a Thursday night is common, and it’s stressful when you’re loading vehicles at 6am. You also need clear terms for damage, wet-weather cancellations, and late changes.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real marquee hire workflows

A typical day in marquee hire isn’t spent behind a desk, but the admin still follows you around. You start the morning checking weekend builds: who’s on which crew, which jobs need flooring or heaters, and what time the venue will actually let you in. Then the calls start — someone wants a wedding marquee quote, another needs to add tables and festoon lighting, and a corporate client needs deliver...

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What we help with

  • Holding weekend dates for “maybes” and losing real bookings
  • Turning up to a site with tight access because survey notes were missing
  • Double-booking crews when delivery, build and takedown aren’t separated
  • Last-minute balance chasing while you’re loading vehicles for a weekend run
  • Forgetting which extras were agreed (flooring, heaters, furniture) and under-loading kit
Marquee Hire Business Mobile App

Manage Your Marquee Hire Business
From Anywhere

Download the iBookFast Provider app and manage your marquee hire bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Marquee Hire Bookings Accept marquee hire bookings, confirm or reschedule instantly
Live Chat Message your marquee hire clients directly
Push Notifications Never miss a marquee hire booking or enquiry
Business Analytics Track your marquee hire business earnings
Team Management Manage your marquee hire team schedules
Review Management Respond to marquee hire service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your marquee hire business accepting bookings in under 5 minutes

1

List Your Hire Packages and Extras

Add your core options like wedding marquee, party tent, gazebo hire, and corporate event tent, then include common add-ons such as flooring, linings, lighting, heaters, furniture, and dancefloors so quotes reflect what you actually supply.

2

Set Delivery Areas and Time Windows

Define your coverage radius, travel charges, and typical delivery/build/takedown slots. If you work with venues that restrict access times, set those as booking rules so you’re not promising impossible arrival windows.

3

Configure Deposits, Holds, and Final Payment

Choose how long you’ll hold a date after quoting, set your deposit rules to secure peak weekends, and schedule automatic balance requests before delivery so you’re not chasing money during build week.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our marquee hire booking system.

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Can I handle urgent, last-minute gazebo or small party tent hire requests?

Yes. You can keep specific “short-notice” slots available for small structures and let customers request a rapid turnaround booking. The system can collect the key details upfront (postcode, surface type, access) so you’re not doing a dozen follow-up calls. You can also take payment immediately to avoid time-wasters.

What types of marquee hire jobs does this work best for?

It’s built for the common mix: wedding marquees, birthday and garden parties, corporate events, school proms, and longer hires for festivals or seasonal cover. You can set different lead times and deposit rules depending on job type. That way a wedding enquiry doesn’t get treated like a quick gazebo hire.

When do customers typically pay — deposit, balance, or on the day?

Most private bookings pay a deposit to secure the date, then the balance before delivery. Corporate clients sometimes pay by invoice with agreed terms, especially for repeat work. You can set deposit amounts per service and automate balance requests so you’re not chasing bank transfers while prepping kit.

How does it cope with seasonal demand and fully booked summer weekends?

You can control availability by date, lead time, and capacity, so you’re not accepting bookings you can’t fulfil. Date holds help you manage the “quote now, confirm later” reality of wedding season without blocking everything indefinitely. It also keeps your peak weekends visible at a glance so you can prioritise the right enquiries.

Can I schedule multiple crews and vehicles across the same weekend?

Yes. You can assign jobs to teams and plan delivery/build/takedown slots separately, which is how marquee hire actually runs. This makes it easier to avoid clashes when one job needs a longer build or a venue has restricted access. Everyone sees the same job details, including site notes and timings.

How does it help turn quotes into confirmed bookings?

You can send clear quotes with optional extras and a defined date-hold period, so customers know what they’re agreeing to and how long the date is reserved. It’s easier for them to accept and pay a deposit straight away, rather than “we’ll think about it” drifting for weeks. Automatic follow-ups reduce the number of warm leads that go cold.

Can it improve customer communication around delivery, access, and venue rules?

Yes. You can send automated confirmations and reminders that include what you need on the day — parking, access width, surface type, and whether pegs are allowed. Customers get delivery window updates without you having to ring everyone individually. It cuts down on misunderstandings that cause delays and rushed builds.

Do I have flexibility for pricing different sizes, extras, and awkward sites?

You can price by package, size, and add-ons, and you can also apply custom adjustments for things like long carries, restricted access, or extra crew time. This is important because two “same size” marquees can be completely different jobs depending on the site. The quote reflects the real workload, not a guess.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your marquee hire business?

Marquee hire in the UK is a seasonal pressure cooker. From late spring through early autumn, the weekends disappear fast, and most of the money is made in a short window. That’s exactly when your admin gets hardest: multiple enquiries for the same dates, customers waiting on venue confirmation, and last-minute changes because of weather, guest numbers, or caterer requirements. The problem with re...

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Start Taking Marquee Hire Bookings Without the Back-and-Forth

Lock in dates with deposits, schedule delivery/build/takedown, and keep site notes in one place — with 0% commission.

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