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Best lighting hire booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Lighting Hire Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your lighting hire business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Date & Kit Locking for Uplighting and Disco Packages

Take bookings against specific packages and stop accidental over-selling. When a Saturday is taken for a 12x uplighter set, the system blocks that kit for the date and flags clashes before you confirm anything.

Delivery, Setup, and Collection Time Slots

Capture venue access times, turnaround windows, and derig requirements at booking stage. Your diary shows the real working day — not just “event at 7pm” — so you can plan routes, staffing, and load-outs properly.

Deposit Upfront, Balance Automatically Chased

Take a deposit to secure the date, then schedule the remaining balance to be paid before the event or on the morning of delivery. No more awkward calls the day after, and fewer ‘we’ll pay you next week’ promises.

Enquiry-to-Quote-to-Confirmed Without Losing Details

Turn enquiries into proper quotes with line items like uplighting, festoon, moving heads, haze, DJ booth lighting, and delivery. When they say yes, convert it into a confirmed booking with all the agreed kit and timings intact.

Automatic Client Messages That Sound Like You

Send confirmations, deposit receipts, and pre-event reminders that ask for the details you actually need: venue contact, load-in instructions, power locations, and finish times. Fewer back-and-forth messages while you’re on a ladder.

Venue Address and Travel Notes on Every Job

Keep postcode, parking instructions, access doors, and venue restrictions attached to the booking. When you’re sending a crew member or a second van, they’ve got the same info you promised the client — no guessing on arrival.

The challenges every lighting hire faces

Kit availability clashes on peak Saturdays

The diary might look free, but your uplighters, truss, moving heads, haze machine, and wireless DMX could already be out on a dry hire. Without linking bookings to inventory, it’s easy to promise the same fixtures to two venues and only spot the problem when you’re loading the van.

Access windows, curfews, and venue rules

Hotels and barns often give strict load-in times, PAT requirements, and “no haze” policies. If the booking details aren’t captured properly, you end up on site early with nowhere to park, or you’ve planned a look the venue won’t allow — and you’re the one who looks unprepared.

Last-minute changes and add-ons

Clients love to add extras: additional uplighters, a mirrorball, a second dancefloor effect, or outdoor festoon at the eleventh hour. When changes are agreed over messages, it’s easy to miss the updated price, forget to pack the extra kit, or lose track of what’s included in the final setup.

Deposits, damages, and chasing balances

Event lighting hire involves real kit leaving the unit, sometimes in the hands of third parties. You need deposits, clear balance due dates, and a record of what was supplied. Otherwise you spend Monday morning chasing invoices and arguing about what was delivered or returned.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real lighting hire workflows

A typical day in lighting hire starts before the client’s event does. In the morning you’re checking the weekend sheet: which jobs are full service installs, which are dry hire collections, and what kit overlaps across Friday–Sunday. Then it’s load-out — counting uplighters, checking clamps and safety bonds, charging batteries, and making sure DMX leads, power, and spares are actually in the cases...

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What we help with

  • Promising uplighters for a date, then realising they’re already out
  • Venues giving tight load-in times that aren’t captured in the diary
  • Clients adding extras over WhatsApp and you forgetting to pack them
  • Turning up to a venue that doesn’t allow haze or tape on walls
  • Chasing balances after the event when the client has moved on
Lighting Hire Business Mobile App

Manage Your Lighting Hire Business
From Anywhere

Download the iBookFast Provider app and manage your lighting hire bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Lighting Hire Bookings Accept lighting hire bookings, confirm or reschedule instantly
Live Chat Message your lighting hire clients directly
Push Notifications Never miss a lighting hire booking or enquiry
Business Analytics Track your lighting hire business earnings
Team Management Manage your lighting hire team schedules
Review Management Respond to lighting hire service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your lighting hire business accepting bookings in under 5 minutes

1

Add Your Lighting Packages and Dry Hire Items

List common jobs like wedding uplighting (by quantity), party disco lights, festoon lighting, mirrorballs, moving heads, and corporate room wash. Set what’s included (delivery, setup, operator) and what’s an optional add-on, so quotes don’t turn into guesswork.

2

Set Lead Times, Access Questions, and Deposit Rules

Choose how much notice you need for full installs vs dry hire, and add booking questions you always ask: venue address, access window, curfew, power availability, and whether haze is permitted. Set deposit amounts and when the remaining balance is due.

3

Share Your Booking Link and Start Confirming Dates Properly

Put your booking link on your website, Google Business Profile, and Instagram bio. Customers can enquire and pay a deposit 24/7, while you approve and schedule jobs with delivery/setup/derig times that match how lighting hire actually runs.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our lighting hire booking system.

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How do you handle urgent, last-minute lighting requests for the weekend?

Last-minute jobs happen all the time: a DJ’s lighting fails, a venue wants extra uplighting, or someone’s found your page on Friday night. The system lets you take an enquiry with the key details (venue, access, finish time) and collect a deposit immediately. You can also block “emergency availability” slots so you don’t over-promise when you’re already stacked with installs.

What types of lighting hire jobs can customers book?

You can set up services for wedding uplighting, party/disco lighting packages, corporate room wash, festoon lighting, outdoor illumination, and dry hire collections/returns. Each service can have different durations, lead times, and questions. That way a wedding install captures access windows, while a dry hire booking focuses on collection time and return date.

When should I take payment for event lighting hire — deposit or full amount?

Most lighting hire businesses take a deposit to secure the date because you’re reserving kit that can’t be sold twice. The system can take a deposit at booking and schedule the balance for a set point, like 7 days before the event or on the day of delivery. For dry hire, you can take the full amount upfront and record a separate refundable security deposit if you use one.

How does it cope with seasonal spikes like wedding season and Christmas parties?

You can adjust availability by season, block out peak weekends, and set longer lead times when you’re fully booked with installs. During busy periods, automated confirmations and reminders reduce the admin that eats your evenings. It also helps you secure deposits quickly when enquiries surge for the same handful of Saturdays.

Can I manage multiple jobs in one day with a crew and two vans?

Yes — bookings can include delivery/setup/derig windows so you can see where jobs overlap. You can assign jobs to team members and keep the venue notes, access instructions, and client contact details on the booking. That means whoever is on the van has the same plan and doesn’t need to ring you mid-rig.

How do you improve quote-to-booking conversion for lighting enquiries?

Lighting clients often shop around, especially for weddings and parties. The system keeps the quote tidy, itemised, and easy to accept, with a clear deposit to secure the date. If they don’t book, you can follow up knowing exactly what they were quoted and what date they were looking at, instead of digging through old messages.

What customer communication does it automate for lighting jobs?

You can send confirmations, deposit receipts, and pre-event reminders asking for the details that cause problems on site: access times, venue contact, parking, curfew, and power. It can also send a “week of event” checklist so clients don’t forget to tell you about things like draping, low ceilings, or restricted rigging points. Fewer surprises means smoother installs.

Can I price differently for weddings, corporate events, and village hall parties?

Yes — you can set different packages and add-ons with separate pricing, including delivery bands, setup fees, and weekend rates. Weddings might be priced by number of uplighters and early access, while corporate work might include operator time and specific colour scenes. You can also add optional extras like additional fixtures, outdoor festoon, or haze (where permitted).

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your lighting hire business?

Lighting hire is a funny mix of logistics, technical planning, and customer reassurance. Most clients don’t know what they need — they just know they want the room to look “warm”, “party”, or “premium”. That means you spend time translating vague ideas into a package: how many uplighters for the size of the room, whether they want wireless or cabled, if the venue has enough sockets, and whether ha...

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Take Deposits and Lock In Peak Dates for Your Lighting Hire

Stop kit clashes and last-minute no-shows — let clients book event lighting properly with 0% commission.

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0% commission No credit card Cancel anytime