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Best life coach booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Life Coach Business
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Everything you need to run your life coach business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Discovery Call vs 1:1 Session booking rules

Set different lengths, buffers, and availability for chemistry calls, career coaching sessions, and accountability check-ins, so clients book the right thing without you policing it in messages.

Deposits and package payments without awkward chasing

Take a deposit to secure high-demand slots, charge in full for one-offs, or sell multi-session packages so you’re not sending payment links after the session when the momentum’s gone.

Reschedule controls that protect your boundaries

Let clients move a session within your rules (notice periods, limited changes, cut-off times). You stay flexible without your diary turning into a negotiation.

Automatic reminders that actually reduce no-shows

Send timed confirmations and reminders before sessions so clients don’t ‘forget’ between work meetings and family life. Fewer last-minute surprises, fewer empty hours.

Client notes and session history in one place

Keep key details alongside bookings: goals, agreed actions, and what they’re working through. No more hunting through email threads right before a call.

Consent and coaching agreements ticked off upfront

Send intake questions and have clients confirm your coaching agreement and cancellation policy at booking, so expectations are clear before you start working together.

The challenges every life coach faces

No-shows and late cancellations that cost real money

A missed 60–90 minute session isn’t just lost income; it’s lost energy and a gap you can’t replace on the day. Many clients genuinely forget, panic, or double-book work meetings. Without deposits, cancellation rules, and automatic reminders, you end up absorbing the cost.

Mixing discovery calls, paid sessions, and programme work

You might offer a free 15-minute chemistry call, a paid 60-minute session, and a 12-week package with fortnightly check-ins. If everything is booked the same way, clients choose the wrong appointment type, sessions overrun, and your prep time gets eaten.

Reschedules around work diaries, childcare, and burnout days

Clients often need to move sessions because of shifts, travel, deadlines, or a rough mental health day. If rescheduling means back-and-forth messages, it becomes a time sink and can create boundary issues. You need controlled self-serve changes within your policy.

Keeping track of payments, packages, and what’s already been used

Coaching is rarely a single transaction. Clients pay deposits, buy bundles, split payments monthly, or use employer funding. When you’re tracking it in notes and spreadsheets, it’s easy to lose count of sessions remaining, forget an invoice, or chase money awkwardly.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real life coach workflows

A typical coaching day starts before the first call. You’re reviewing who you’re seeing, what they’re working on, and whether anyone’s at a pivotal point (job offer decisions, performance review stress, confidence dips). If you’re using a paper diary or a patchwork of DMs, you waste that morning time confirming times and finding payment info instead of preparing. With a proper booking system, you...

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What we help with

  • Discovery calls booked by DM that go cold after you send times
  • Clients turning up unpaid because the payment link got missed
  • Back-to-back sessions with no buffer for notes or decompression
  • Last-minute reschedules that turn into long WhatsApp threads
  • Losing track of package sessions remaining and renewal dates
Life Coach Business Mobile App

Manage Your Life Coach Business
From Anywhere

Download the iBookFast Provider app and manage your life coach bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Life Coach Bookings Accept life coach bookings, confirm or reschedule instantly
Live Chat Message your life coach clients directly
Push Notifications Never miss a life coach booking or enquiry
Business Analytics Track your life coach business earnings
Team Management Manage your life coach team schedules
Review Management Respond to life coach service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your life coach business accepting bookings in under 5 minutes

1

Add your coaching offers and session lengths

Create separate booking types for discovery calls, 60/90-minute 1:1 sessions, career coaching, and short accountability check-ins. Set realistic buffers so you can prep, write notes, and avoid running late.

2

Set your availability and rescheduling rules

Choose your coaching hours, protect evenings/weekends, and add notice periods for cancellations. Allow a limited number of client-initiated reschedules so you stay flexible without losing control of your week.

3

Take deposits, sell packages, and share your link

Decide what’s paid upfront and what’s deposit-based, then offer bundles for ongoing work. Add the booking link to your website, email signature, and social profiles so clients can book without waiting for a reply.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our life coach booking system.

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How do I handle urgent “I need to talk today” requests without wrecking my diary?

Set up a specific ‘urgent coaching call’ appointment type with limited same-day slots and a higher price or required deposit. That way you can help when it’s appropriate, without clients assuming 24/7 access. You can also block out protected personal time so the system simply won’t offer it.

Can I offer both discovery calls and paid sessions without clients booking the wrong one?

Yes — you can create separate booking options with clear names, durations, and descriptions. Discovery calls can be limited to certain days/times and kept short. Paid sessions can include buffers and require payment or a deposit to confirm the slot.

When should a life coach take payment: at booking or after the session?

Most coaches take payment at booking for one-off sessions, or a deposit for higher-value work, because it reduces no-shows and awkward chasing. For packages, you can take payment upfront or split it into instalments. The key is that the payment expectation is agreed before the call, not after.

Is there really seasonal demand for life and career coaching in the UK?

Definitely. January brings goal-setting and “fresh start” clients, while September often spikes with career changes after summer. Summer can be choppy due to holidays and childcare, so rescheduling rules matter more. November and December often bring year-end reflection and work stress.

Can I manage multiple coaches or different calendars for different programmes?

If you work with associate coaches or run different offers, you can separate availability by coach and appointment type. That prevents clients booking the wrong person or landing in a slot meant for a specific programme. It also helps when you’re balancing delivery with marketing and admin days.

How does online booking help convert enquiries into paid sessions?

People often enquire when motivation is high, then cool off if booking feels like a hassle. A booking link lets them act immediately by choosing a time and paying (or placing a deposit). You can also route new leads into a discovery call first, then into a paid follow-up while momentum is there.

What about client communication—confirmations, reminders, and boundaries?

Automatic confirmations and reminders reduce the need for you to chase attendance manually. You can include your cancellation policy, session location (Zoom link or in-person address), and what to prepare. That keeps communication consistent and stops clients expecting ad-hoc support via messages.

Can I offer flexible pricing for different coaching needs?

Yes — you can price discovery calls differently (including free), set separate rates for career coaching or longer deep-dive sessions, and offer package discounts. You can also require deposits for peak-time slots. This is useful when clients have different budgets and levels of commitment.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your life coach business?

Most life coaches start out booking clients the same way they talk to them: informally. A message comes in on Instagram, WhatsApp, or email, you offer a few times, they reply with “I’ll check my diary”, and suddenly you’ve got a half-booked week held together by screenshots. It works until you’re juggling different session types and a handful of clients who all need flexibility. Coaching has its...

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Take Your Next Coaching Booking Without the Back-and-Forth

Get discovery calls, 1:1 sessions, packages and reminders in one place — with 0% commission on every booking.

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