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Best insulation booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Insulation Business
⭐ 4.9 • Open now
Today's Bookings 8 Jobs
This Week £2,450
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Everything you need to run your insulation business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Survey-to-Install Slot Linking

Book a home survey and automatically reserve a provisional installation window, so you’re not rebooking from scratch after the quote. Perfect for loft top-ups, cavity wall assessments and full retrofit enquiries where the diary fills fast.

Access & Suitability Questions at Booking

Collect the details that matter before you set off: loft hatch size, parking, pets, working electrics in the loft, previous spray foam, damp concerns and any restricted access. Fewer wasted visits and fewer awkward ‘we can’t do it today’ conversations.

Deposit & Stage Payments for Larger Jobs

Take a deposit for multi-day installs or higher-value work, then collect the balance on completion. Handy when you’re ordering materials, booking extra labour, or splitting work into survey, prep, install and snag stages.

Overrun Buffers for Messy Loft Jobs

Build in realistic travel time and job buffers for awkward lofts, tight eaves, or clearance work. Reduce knock-on delays that lead to cancellations and complaints, especially when you’re juggling multiple properties in a day.

Route-Friendly Scheduling by Postcode

Group surveys and installs by area so you’re not zig-zagging across town with rolls of insulation and boards in the van. Keep fuel down, fit more jobs in, and avoid late arrivals that put customers on the defensive.

Automatic Confirmations and ‘Day-Before’ Reminders

Send confirmations that include what the customer needs to do: clear loft access, keep pets secure, allow parking, and be in for the full time window. Cut no-shows on surveys and reduce last-minute reschedules.

The challenges every insulation faces

Survey-first jobs that don’t fit neat time slots

Most decent insulation work starts with a survey: loft depth checks, cavity suitability, ventilation, access and any signs of damp. These visits rarely take “exactly 30 minutes”. Without proper buffers and flexible slot lengths, you end up late for the next booking and customers lose confidence.

Quote-to-book drop-off (and price shopping)

Homeowners will get three quotes for loft or cavity wall insulation, then go quiet. If you’re relying on a paper quote or a WhatsApp message, it’s easy to miss follow-ups. You need a clear quote, a simple way to pick a date, and a nudge that turns “we’ll think about it” into a confirmed job.

Access issues and ‘ready for install’ surprises

Lofts blocked with storage, no working light, tight hatch openings, pets on site, or a customer who “forgot” the key for the garage. These are the things that kill a day. Booking needs proper pre-visit questions and confirmations so you don’t arrive to find you can’t start.

Seasonal peaks and weather-driven demand

When the temperature drops, you get a rush of calls: cold spots, draughts, condensation and mould. At the same time, daylight is shorter and jobs run longer. If your diary isn’t set up to triage urgent enquiries and protect installation time, you spend winter firefighting instead of fitting.

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One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real insulation workflows

A typical day starts with checking what’s actually confirmed. You might have two surveys booked in different postcodes and an afternoon loft insulation install. Before you leave, you’re chasing the customer who “isn’t sure if the hatch is big enough” and another who hasn’t replied about parking. With the booking system, each job comes in with the right info: address, access notes, preferred time...

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What we help with

  • Losing survey bookings because you can’t answer calls while in a loft
  • Turning up to a loft that’s full of storage with no safe access
  • Quotes sitting in WhatsApp chats with no follow-up trail
  • Jobs overrunning and causing a domino effect of late arrivals
  • Ordering materials for a customer who hasn’t committed or paid a deposit
Insulation Business Mobile App

Manage Your Insulation Business
From Anywhere

Download the iBookFast Provider app and manage your insulation bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Insulation Bookings Accept insulation bookings, confirm or reschedule instantly
Live Chat Message your insulation clients directly
Push Notifications Never miss a insulation booking or enquiry
Business Analytics Track your insulation business earnings
Team Management Manage your insulation team schedules
Review Management Respond to insulation service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your insulation business accepting bookings in under 5 minutes

1

Add Your Insulation Job Types and Survey Options

List what you actually do: loft insulation top-ups, full loft installs, cavity wall insulation surveys/installs, floor insulation, spray foam assessments, and snag/follow-up visits. Set survey lengths and whether surveys are free, fixed-fee, or deductible from the final job.

2

Build Booking Questions That Prevent Wasted Visits

Add practical questions about loft hatch size, access, parking, pets, working lighting, previous insulation or spray foam, and any damp/condensation concerns. These details help you price correctly and avoid turning up to a job you can’t start.

3

Set Your Areas, Buffers, and Payment Rules

Define your service radius, travel time between postcodes, and buffers for awkward lofts or multi-property days. Then switch on deposits for higher-value installs and automated reminders to cut survey no-shows during busy winter weeks.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our insulation booking system.

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Can I handle urgent insulation enquiries like cold spots, damp and mould quickly?

Yes. You can keep same-week (or next-day) survey slots aside for urgent enquiries and show those times online without opening your whole diary. Customers book a slot, you get the details straight away, and you can prioritise the ones that sound like ventilation or moisture issues. It stops your phone ringing nonstop while you’re on site.

What insulation job types can customers book through the system?

You can offer separate bookings for loft insulation surveys, cavity wall assessments, floor insulation visits, spray foam consultations, and straightforward top-up jobs. Each service can have different durations, questions and pricing rules. That means a quick loft top-up doesn’t get booked into a slot you need for a full survey.

When should I take payment for insulation work?

For small jobs, many installers take payment on completion. For larger installs, deposits are common because you’re allocating a half-day or full day and ordering materials. The system lets you take a deposit at booking and the balance after the job, so you’re not chasing invoices weeks later.

How does this cope with winter demand spikes in the UK?

You can adjust availability seasonally, add buffers to stop the diary becoming unrealistic, and limit how many surveys or installs you take per day. Automated reminders help reduce survey no-shows when everyone is booking last minute. You can also group bookings by postcode to keep travel under control when the diary is packed.

Can it manage multiple vans or a small team?

Yes. You can run separate calendars for surveyors and installers, or for different vans, so you don’t double-book people or equipment. It’s useful when one person does surveys and another does fitting, or when you’re juggling two installations at once. Everyone can see what’s confirmed and where they need to be.

How does it help convert quotes into confirmed jobs?

After a survey, you can send a clear quote and immediately offer booking options for installation dates. Customers don’t have to ring back and you don’t have to play phone tag. The quicker they can lock in a date, the less likely they are to drift to a cheaper quote.

What customer communication does it cover for insulation visits?

It sends confirmations and reminders with practical instructions like clearing loft access, keeping pets secure, and allowing parking. You can include notes about expected noise/dust and how long you’ll be on site. This reduces complaints and last-minute cancellations because customers know what to expect.

Can I vary pricing for different property types and awkward access?

Yes. You can set starting prices for common jobs and use add-ons or notes for things like difficult access, clearance work, or larger properties. You can also charge for surveys, or make the survey fee deductible if they proceed. That flexibility matters because insulation pricing isn’t one-size-fits-all.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your insulation business?

Insulation businesses don’t just “turn up and fit”. Most jobs hinge on a proper survey: checking loft depth and condition, identifying cold bridges, looking for ventilation issues, assessing cavity suitability, and spotting problems that will come back to bite you later (damp, leaks, wiring, previous poor installs). A booking setup that treats every appointment the same is why so many insulation t...

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Start Taking Insulation Surveys and Install Bookings Online

Keep your diary tidy, reduce wasted visits, and take deposits on bigger jobs — with 0% commission on every booking.

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