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Best illustrator booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Illustrator Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your illustrator business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Brief-First Booking (not just a time slot)

Collect style references, deliverables, sizes, file formats, and usage in the booking form so you start with a usable brief instead of a vague message.

Deposit & Stage Payments for Artwork

Take a deposit to secure the slot, then request the balance at sketch approval or before finals. Fewer “I’ll pay later” projects clogging your pipeline.

Revision Rounds Built into the Job

Set what’s included (e.g., 2 revision rounds) and book extra revision time as a paid add-on. Stops scope creep hiding inside “tiny changes”.

Deadline & Milestone Holds

Block time for discovery call, roughs, linework, colour, and delivery. Add buffers for feedback delays so one client doesn’t wreck the rest of your week.

Auto Reminders for Feedback & Approvals

Nudge clients before approval deadlines with clear next steps. Less chasing, fewer silent weeks, and fewer panicked “can we still make print?” emails.

Client Details That Actually Matter

Keep everything on the job: brand name, contact, invoice address, PO number, and notes about preferred style or past commissions — handy for repeat work.

The challenges every illustrator faces

Vague briefs that turn into endless back-and-forth

Clients often book with “I need an illustration” and no details. You then spend half a day extracting the essentials: format, size, style references, number of assets, and usage. Without structured booking questions, you start work on assumptions and revisions spiral.

Deposits, kill fees, and awkward payment timing

Illustration work usually needs a deposit before pencils start, then staged payments at sketch/colour/final. If you’re invoicing manually, clients delay, projects stall, and you’re left filling gaps in your calendar with low-value rush jobs to cover cashflow.

Deadlines shift, approvals drag, and your calendar collapses

One slow client approval can push every other job back, especially when you’ve promised delivery for print or a launch date. When bookings aren’t tied to milestones and buffer time, you end up double-booked, working late, and missing your own admin.

Usage rights and licensing get forgotten until it’s too late

Commercial clients may need buyouts, exclusivity, or specific territories and time periods. If you don’t capture this at booking, you quote too low or deliver files without clear terms. That’s how “just for Instagram” turns into packaging, ads, and resale.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real illustrator workflows

A typical day in a small illustration studio starts with triage: checking emails for feedback, chasing a missing reference image, and answering DMs from people who want “a quick drawing” without a budget. Then you’re trying to protect a solid block of drawing time, because that’s the only way you hit deadlines. With a proper illustrator booking system, your morning isn’t spent writing the same qu...

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What we help with

  • Clients sending briefs in three places (email, Instagram, WhatsApp) and you miss a key detail
  • Holding dates for people who won’t pay a deposit, then turning away genuine work
  • Revision creep turning a fixed-price commission into a week of unpaid tweaks
  • Waiting days for approvals and then being blamed when the deadline slips
  • Chasing invoices while you’re trying to finish finals and prep files for delivery
Illustrator Business Mobile App

Manage Your Illustrator Business
From Anywhere

Download the iBookFast Provider app and manage your illustrator bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Illustrator Bookings Accept illustrator bookings, confirm or reschedule instantly
Live Chat Message your illustrator clients directly
Push Notifications Never miss a illustrator booking or enquiry
Business Analytics Track your illustrator business earnings
Team Management Manage your illustrator team schedules
Review Management Respond to illustrator service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your illustrator business accepting bookings in under 5 minutes

1

List Your Illustration Services & Deliverables

Add options like character design, book illustration, cover art, editorial spots, brand mascots, and private commissions. Include what’s included (e.g., number of figures, background complexity, file formats) so clients book the right thing.

2

Set Deposits, Rush Fees, and Revision Rules

Choose deposit amounts to secure studio time, set staged payments if you work in milestones, and define included revision rounds. Add paid extras for additional characters, extra revisions, or accelerated turnaround.

3

Share Your Booking Link Where Enquiries Actually Happen

Put the link on your website, Instagram bio, and email signature. Let clients book a discovery call or commission slot 24/7, with the brief captured up front and payment taken immediately.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our illustrator booking system.

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How do you handle urgent or last-minute illustration requests?

You can offer a dedicated “rush” service with limited availability and a rush fee, so it doesn’t quietly take over your week. The system can ask for the deadline, usage, and deliverables up front and only show slots you’re willing to sacrifice. Taking payment at booking stops time being held for enquiries that aren’t serious.

What types of illustration jobs can I offer through the booking page?

Most illustrators use it for discovery calls, private commissions, character design, book illustration packages, editorial spots, and custom artwork for brands. You can create separate booking options for fixed-scope pieces (like a single portrait) and for larger projects that start with a consultation. Each service can have its own questions, pricing, and lead time.

When should I take payment for illustration work — deposit or full amount?

For most commissions, a deposit to secure the slot is the safest starting point because your time is spent before the final artwork exists. For small, fixed-scope pieces you can take full payment at booking. For bigger commercial jobs, stage payments at sketch approval and before finals help protect cashflow without surprising the client.

Does illustration demand really change through the year in the UK?

Yes — private commissions often spike ahead of Christmas and around key dates like birthdays and anniversaries, which creates a lot of short-notice enquiries. Commercial work can bunch around campaign launches and publishing deadlines, with quieter patches in between. Having controlled availability and clear lead times helps you avoid over-promising during peak weeks.

Can I manage multiple projects at once or add a small team?

If you work with another illustrator, a colourist, or an assistant, you can split availability so clients aren’t booking time you can’t cover. You can also separate services by who delivers them (e.g., “discovery call with the lead illustrator” vs “revision session”). It keeps capacity honest when several jobs are in progress.

How does the system help turn quotes into confirmed bookings?

Instead of emailing a price and hoping they come back, you can send a booking link that locks in the scope and takes a deposit. Clients who are shopping around tend to move faster when the next step is clear and immediate. It also reduces the “can you just pencil me in?” time-wasting.

How do I keep client communication clear during sketches and revisions?

Set expectations at booking: what the stages are, when feedback is due, and how many revision rounds are included. Automated reminders can prompt clients before approval deadlines so you’re not chasing them while your calendar fills up. When clients know the process, you get cleaner feedback and fewer last-minute changes.

Can I vary pricing for different styles, usage rights, and complexity?

Yes — you can set different services for different deliverables (single spot vs full spread, character sheet vs mascot package) and add-ons for complexity like extra characters or detailed backgrounds. For commercial work, you can capture usage needs at booking so you can price licensing properly. That prevents underquoting when “small web use” becomes paid advertising.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your illustrator business?

Illustration isn’t a walk-in service, and most of the stress comes from everything around the drawing: the brief, approvals, licensing, and getting paid on time. In the UK, a lot of illustrators are sole traders or small studios, so when admin goes messy it lands on you after hours — usually when you should be sketching or resting your hand. Clients behave differently depending on the job type. P...

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Start Taking Illustration Bookings Without the Admin Headache

Capture proper briefs, take deposits, and protect your studio time — with 0% commission on every commission booked.

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