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Best hypnotherapist booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Hypnotherapist Business
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Everything you need to run your hypnotherapist business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Consultation-to-Programme Booking Paths

Set up a first consultation that naturally leads into your quit smoking session, anxiety programme, or weight management plan, with the right gaps between appointments so clients don’t get lost after the first visit.

Built-in Buffer Time for Grounding & Notes

Add automatic breathing space before and after sessions for room reset, client grounding, and clinical notes — so you don’t end up running late and starting the next client flustered.

Deposits and Prepayment for High-Risk Slots

Take a deposit (or full payment) for evenings and weekends where no-shows hurt most. Make your cancellation window clear at checkout so boundaries are set before the appointment is booked.

Client Intake Notes & Booking Questions

Collect the basics at booking: what they want help with, previous therapy/hypnosis experience, preferred format (online/in-person), and any accessibility needs — so your first conversation starts in the right place.

Quiet-Session Mode with Smart Notifications

When you’re with a client, you can’t answer the phone. Let the system confirm bookings, take payments and send reminders automatically, while you get only the alerts you actually need.

Online vs In-Person Slots Kept Separate

Offer video sessions without accidentally booking travel time into your day. Keep online appointments, clinic hours, and home visits organised so you’re not zig-zagging across your week.

The challenges every hypnotherapist faces

No-shows when clients feel anxious or uncertain

Hypnotherapy clients often book during a motivated moment, then wobble as the appointment gets closer. Without deposits, clear cancellation rules and reminders, you can lose prime evening slots. Chasing confirmations takes time and can feel pushy, especially with nervous clients.

Session over-runs and no buffer for notes

A 60–90 minute session rarely ends neatly on the dot. You need time to ground the client, answer questions, take payment, then write notes and reset the space. If your diary is packed back-to-back, you run late and the whole day becomes stressful.

Mix of one-off sessions and structured programmes

Quit smoking, weight loss hypnosis and anxiety work can involve a consultation, a main session, and follow-ups. If clients only book one appointment, you’re left trying to secure the next steps manually. Programmes need a clear pathway so clients don’t drift.

Pricing that varies by issue, format and location

Some clients want in-person, others prefer online. Some issues are a single session, others need a course. Many hypnotherapists also travel for home visits or workplace sessions. If your pricing isn’t presented clearly at booking, you’ll spend hours explaining it.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real hypnotherapist workflows

A typical day starts with checking the diary and seeing what type of work you’ve got: maybe a lunchtime online anxiety session, a late-afternoon consultation for weight loss hypnosis, and two evening stop smoking clients. Between sessions you’re answering a couple of messages from people who are on the fence — they want to know how many sessions, whether it works, and what it costs. Without a pro...

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What we help with

  • Clients messaging late at night and expecting a quick reply
  • No-shows on evening slots when motivation dips
  • Sessions booked back-to-back with no time for notes or grounding
  • Trying to sell a programme but only getting one session booked
  • Awkwardly chasing bank transfers after the appointment
Hypnotherapist Business Mobile App

Manage Your Hypnotherapist Business
From Anywhere

Download the iBookFast Provider app and manage your hypnotherapist bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Hypnotherapist Bookings Accept hypnotherapist bookings, confirm or reschedule instantly
Live Chat Message your hypnotherapist clients directly
Push Notifications Never miss a hypnotherapist booking or enquiry
Business Analytics Track your hypnotherapist business earnings
Team Management Manage your hypnotherapist team schedules
Review Management Respond to hypnotherapist service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your hypnotherapist business accepting bookings in under 5 minutes

1

Add Your Hypnotherapy Session Types

List your initial consultation, single sessions (e.g., stop smoking), and programme options (e.g., anxiety or weight loss). Set realistic durations and include the prep guidance you normally repeat on the phone.

2

Set Your Clinic Hours, Online Slots and Buffers

Choose when you see clients in-person versus on video, and add automatic buffer time for room reset, grounding and note writing. Keep evening and weekend availability protected with the right deposit rules.

3

Share Your Booking Link and Start Taking Deposits

Put your link on your website, Google Business Profile and social pages. Clients can book 24/7, pay a deposit or upfront, and receive confirmations and reminders without you having to chase.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our hypnotherapist booking system.

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How do you handle urgent requests for anxiety or panic support?

You can keep a small number of priority slots each week and label them clearly, so they don’t get swallowed by routine bookings. Clients can book the correct session type without ringing you mid-session. If you prefer to screen urgent cases first, you can use booking questions to capture what’s going on before you confirm.

What hypnotherapy appointments can I offer through the system?

Most UK practices set up an initial consultation, a longer stop smoking session, and separate services for anxiety hypnotherapy, weight loss hypnosis, phobias, confidence, and sleep. You can also add follow-up appointments and package blocks. Each service can have its own duration, price and booking rules.

When should I take payment for hypnotherapy sessions?

Many hypnotherapists take a deposit at booking to reduce no-shows, then the balance before the session or on the day. For programmes, you can take full payment upfront or split payments across stages. The key is making your cancellation window and deposit terms visible during booking so there are no surprises.

Does hypnotherapy demand change during the year in the UK?

Yes — January is typically busy for weight loss, habits and lifestyle change. Exam periods can increase anxiety-related enquiries, and there are spikes around weddings, new jobs and driving tests. A booking page that’s always live helps you capture those bursts without missing enquiries when you’re in sessions.

Can I manage multiple therapists or a small clinic team?

If you work with associate hypnotherapists, you can keep diaries separate so clients book the right practitioner. You can also offer shared services (like an initial consult) while controlling who is available when. This avoids double-bookings and stops clients being passed around by message.

How does it help turn enquiries into actual bookings?

A lot of hypnotherapy enquiries go cold because people hesitate. When they can see prices, available times and what happens next, they’re more likely to commit while motivation is high. Automated confirmations and reminders reduce drop-off between “I’m interested” and turning up.

Can I send the right pre-session instructions automatically?

Yes — you can include tailored messages for each service, such as what to expect, what to wear, how to prepare for a stop smoking session, or how to set up a quiet space for online hypnosis. Clients receive this with their confirmation and reminders. It cuts down repetitive admin and improves session readiness.

How flexible is pricing for different issues and formats?

You can price differently for online versus in-person, longer stop smoking sessions, and multi-session programmes. If you offer concessions, weekday-only rates, or package discounts, those can be set as separate options so it’s clear at booking. That way you’re not negotiating pricing by text message.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your hypnotherapist business?

Hypnotherapy is different from a lot of appointment-based work because the booking is part of the client’s confidence. People looking for hypnosis to stop smoking or manage anxiety often feel vulnerable, sceptical, or embarrassed about reaching out. If they have to ring during working hours and leave a voicemail, many simply won’t. If they message and don’t hear back quickly, they book elsewhere o...

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Start Filling Your Diary with Better-Fit Hypnotherapy Clients

Take consultations, programmes and follow-ups online with deposits, buffers and reminders — and pay 0% commission on every booking.

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