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Best furniture hire booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Furniture Hire Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your furniture hire business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Item-Level Stock Reservations by Date

Reserve chairs, tables and lounge pieces against a job so you can see what’s actually available for that weekend — including quantities, colours and variants — instead of guessing from last year’s spreadsheet.

Delivery & Collection Slot Control

Offer bookable delivery windows with built-in buffers for loading, travel, venue access, and turnaround. Stop accepting a 10am delivery when the van’s already committed to a 9:30 hotel set-up across town.

Deposit, Damage Bond & Balance Payments

Take a deposit to secure the booking, automatically request the balance ahead of delivery, and record damage deposits separately so refunds and post-event charges don’t get muddled in your accounts.

Change Requests Without Losing the Paper Trail

Let clients request quantity changes or add-ons (extra chairs, linen, chair covers) and keep a clear version history so the warehouse pick list, driver sheet and invoice all match.

Venue Details That Drivers Actually Need

Capture venue name, access notes, loading bay instructions, contact on the day, floor level, lift availability and set-up area. Everything is in one place so you’re not digging through WhatsApp at the venue gate.

Crew & Van Scheduling for Busy Weekends

Assign jobs to a driver and set-up team, with realistic timings across multiple drops. Prevent the classic mistake: booking a wedding delivery, a corporate conference and a party collection on the same van at the same time.

The challenges every furniture hire faces

Stock conflicts when enquiries turn into ‘maybe’ bookings

You can’t risk holding 200 chairs for someone who hasn’t paid a deposit, but you also can’t lose the job to a competitor. Without a proper reservation workflow, you end up with overlapping promises, last-minute substitutions, and frantic calls to borrow stock.

Delivery windows, venue access, and timed collections

Venues often give narrow time slots, loading bay rules, and strict access routes. Collections can’t happen until guests clear, and late-night pickups hit driver hours and staffing. A normal calendar doesn’t handle routes, buffers, and set-up time.

Constant changes: quantities, colours, layouts, and add-ons

Guest counts change, table plans get redrawn, and clients add bar stools, poseur tables, dancefloor seating or lounge sets. If your item list lives in messages and PDFs, the warehouse and driver end up working from different versions.

Deposits, damage bonds, and post-event charges

Furniture hire often needs a booking deposit, then a balance before delivery, plus a refundable damage deposit. Add cleaning fees or replacement charges after inspection and it gets messy. If payments aren’t scheduled and tracked, you spend evenings chasing money.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real furniture hire workflows

A typical day starts with the warehouse: checking what’s going out, what’s coming back, and what needs cleaning or minor repairs. On a summer Saturday you might have three wedding drops, a corporate event set-up, and two late collections. The pain is rarely the furniture itself — it’s the coordination. With a proper booking system, you open the day’s schedule and you can see each job’s delivery w...

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What we help with

  • Over-promising chair and table quantities because the diary doesn’t track stock
  • Venue access notes buried in texts, so drivers turn up at the wrong entrance
  • Last-minute guest number changes causing the warehouse to pick the wrong list
  • Chasing deposits and balances while you’re loading vans and doing deliveries
  • Double-booked delivery windows on peak Saturdays and bank holidays
Furniture Hire Business Mobile App

Manage Your Furniture Hire Business
From Anywhere

Download the iBookFast Provider app and manage your furniture hire bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Furniture Hire Bookings Accept furniture hire bookings, confirm or reschedule instantly
Live Chat Message your furniture hire clients directly
Push Notifications Never miss a furniture hire booking or enquiry
Business Analytics Track your furniture hire business earnings
Team Management Manage your furniture hire team schedules
Review Management Respond to furniture hire service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your furniture hire business accepting bookings in under 5 minutes

1

Add Your Hire Items and Packages

List your core lines (chairs, tables, lounge sets) with quantities, variants and common bundles like “ceremony seating” or “banqueting set”. Include optional extras such as linen, chair covers, cake tables and delivery-only options.

2

Set Delivery Areas, Time Slots and Buffers

Define your postcode coverage, delivery charges, and realistic time windows for drops and collections. Add buffers for loading, venue access, set-up time and turnaround so you stop accepting bookings that can’t physically be done.

3

Configure Deposits, Damage Bonds and Balance Rules

Decide what secures a date (deposit amount), when balances are due (e.g. 7 days before delivery), and how you record refundable damage deposits. Then share your booking link on your website, Instagram and quotes.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
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Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our furniture hire booking system.

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Can I handle urgent, last-minute chair hire without messing up weekend deliveries?

Yes. You can offer limited “short-notice” slots that only appear when you’ve got capacity, and the system checks stock availability for that date before confirming. You can also add buffers so a last-minute booking can’t land on top of a fixed venue time window. That means you can take profitable urgent jobs without risking your wedding drops.

What job types does this suit — weddings, corporate events, and private parties?

It’s built for event furniture hire where you’re managing stock, delivery and collections. That includes wedding furniture packages, corporate conference seating layouts, birthday and garden party furniture, and venue-based repeat work. You can capture venue notes, set-up requirements, and itemised lists per job so nothing gets missed.

How do deposits and damage deposits work for furniture hire bookings?

You can take a booking deposit to secure the date, then request the remaining balance automatically ahead of delivery. Damage deposits can be recorded separately so you can refund them cleanly after inspection. If there’s breakage or heavy cleaning, you’ve got a clear record of what was charged and why.

How does the system cope with seasonal peaks like summer wedding season?

In peak months you can tighten delivery windows, increase buffers, and close off fully-booked days so you stop accepting unrealistic jobs. Stock reservations by date help you avoid overbooking your most requested items. You can also prioritise larger packages by limiting low-value bookings on your busiest Saturdays.

We run multiple vans and a set-up crew — can we manage teams and overlapping jobs?

Yes. You can assign bookings to specific vans, drivers or crews and see clashes before they happen. Each job carries the same item list and venue notes, so the warehouse and the team on site stay aligned. This is especially useful when you’ve got multiple drops and late collections on the same day.

How does it help turn quotes into confirmed bookings?

Instead of sending a PDF and hoping they come back, you can send a link that holds the quote details and takes a deposit to secure the date. Customers who are shopping around can commit in minutes when they’re ready. It also reduces the “can you just confirm availability?” loop because availability is tied to stock and dates.

What customer communication is included for delivery details and changes?

Customers get clear booking confirmations with the item list, delivery window, and what they need to prepare at the venue. If they request changes, you keep a tidy record rather than relying on scattered messages. You can also prompt payments and send reminders before delivery so you’re not chasing on the day.

Can I vary pricing for different job types, like weddings vs small party table hire?

Yes. You can set different packages and pricing rules, add delivery charges by area, and include optional extras. You can also require higher deposits or damage bonds for certain event types or premium items. That way your pricing reflects the real risk and workload, not a one-size-fits-all rate.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your furniture hire business?

In furniture hire, the booking isn’t the hard part — delivering what you promised, on time, with the right quantities is. UK customers often treat event furniture like a quick purchase: they’ll message three suppliers for chair hire, ask for a rough price, then go quiet until they suddenly need an answer the same day. If your process relies on phone calls, a diary, and a chain of emails, you end u...

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Take Your Next Furniture Hire Booking Without the Back-and-Forth

Stop double-booking stock and delivery slots — take deposits, confirm dates, and keep every item list in one place with 0% commission.

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