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Best entertainer booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Entertainer Business
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Everything you need to run your entertainer business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Party Slot Booking with Built-In Buffers

Offer 30/60/90-minute shows, face painting time blocks, or balloon modelling add-ons, with automatic travel and set-up buffers so you don’t book back-to-back parties you can’t physically make.

Deposit to Secure the Date

Take a deposit at the point of booking so weekends aren’t held hostage by “we’ll confirm later”. Set deposit amounts per package, then automatically request the balance before the party date.

Party Brief Form Parents Actually Complete

Capture essentials up front: address and postcode, child’s name and age, headcount, venue type, parking notes, theme, music preferences, photo permission, and any allergies (especially important with face paints).

Automatic Reminders That Cut No-Shows

Send confirmation and reminder messages that include arrival time, what you need on arrival (table, chairs, access to water), and what happens if they’re running late. Fewer frantic calls while you’re driving.

Route Planning for Multi-Party Days

See your bookings by postcode and venue so you can plan realistic travel between halls and home parties, especially on Saturdays when traffic and parking are unpredictable.

Packages, Add-Ons and Upsells Without Awkward Sales

Set clear packages (clown show, magic, disco games, face painting) and optional extras like glitter tattoos, balloon centrepieces, party bags, or extra time. Parents pick what they want when booking.

The challenges every entertainer faces

Weekend Rush and Peak-Time Double Bookings

Most of your money is made in a tight window: Saturday and Sunday late morning through tea time. One missed message or a “pencil it in” can turn into two parties booked for the same slot. Fixing it means refunds, awkward calls, and a dent in your reputation.

Party Details Hidden in DMs and Voice Notes

Gate codes, parking, number of children, age range, theme requests, allergies, and whether you’re allowed to post photos — it all arrives in fragments across WhatsApp, Facebook, email and texts. On the day, you’re scrolling back through chats instead of setting up.

Deposits, Balance Payments, and Last-Minute Cancellations

Parents often want to “secure the date” but delay paying. Without a deposit you’re holding prime slots for free, and cancellations hit hard when you can’t refill the time. Chasing balances after the party is just as painful when you’ve already delivered the show.

Travel Time Between Jobs (and the Risk of Running Late)

Two parties can look fine on a calendar until you factor in loading the car, traffic, parking, and walking kit into a venue. If the first booking runs over, you’re late to the next and the parent is already texting. You need realistic buffers and clear arrival windows.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real entertainer workflows

A typical Saturday starts with checking the day’s run: two parties and a community event. You load the car with your kit (speaker, mic, props, paints, balloons, table cover), then you’re straight into messages — a parent asking if you can arrive 10 minutes early, another wanting to add glitter tattoos, and someone still “meaning to pay the deposit”. Without a proper booking setup, you’re hunting...

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What we help with

  • Getting enquiries mid-show and replying too late to win the booking
  • Double-booking Saturdays because details were “pencilled in” over DM
  • Turning up without key info like parking, access, or child’s age range
  • Holding prime slots with no deposit, then losing out to cancellations
  • Chasing balances after the party when you’ve already done the work
Entertainer Business Mobile App

Manage Your Entertainer Business
From Anywhere

Download the iBookFast Provider app and manage your entertainer bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Entertainer Bookings Accept entertainer bookings, confirm or reschedule instantly
Live Chat Message your entertainer clients directly
Push Notifications Never miss a entertainer booking or enquiry
Business Analytics Track your entertainer business earnings
Team Management Manage your entertainer team schedules
Review Management Respond to entertainer service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your entertainer business accepting bookings in under 5 minutes

1

Add Your Party Packages and Add-Ons

List your core options like 60-minute kids’ party show, 90-minute party games, face painting per hour, balloon modelling sets, or a clown/magic set. Add extras such as glitter tattoos, themed balloons, party bags, or extra time, with clear pricing.

2

Set Your Availability Around Real Travel and Set-Up

Block out your working areas and days, then add buffers for loading, parking and set-up so you don’t end up sprinting between venues. If you only do two parties back-to-back in certain postcodes, set that rule once and stick to it.

3

Take Deposits and Send Confirmations Automatically

Choose your deposit amount to secure the date, then set when the remaining balance is due (for example 7 days before the party). Share your booking link on your website, Facebook page and Google Business Profile so parents can book without waiting for a reply.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our entertainer booking system.

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How do you handle urgent, last-minute party bookings?

You can keep specific “last-minute” slots available, or allow bookings up to a cut-off time (for example, 24 hours before). If someone needs an entertainer for tomorrow, they can see what’s genuinely free without you checking messages while you’re working. You can also require a deposit immediately so the booking is confirmed, not just an enquiry.

What types of entertainer jobs can I list for online booking?

Most UK entertainers offer a mix: children’s birthday parties, school discos, nursery shows, community events, Christmas parties, and add-ons like face painting or balloon modelling. You can set each as a service with its own duration, price, and questions. That way a 2-hour hall party isn’t booked like a 45-minute living-room visit.

When should I take payment — deposit, full payment, or on the day?

Many entertainers take a deposit to secure the date, then the balance before the party (or on the day for trusted repeat customers). The system lets you choose per package, so bigger bookings can be paid in full upfront if you prefer. This reduces cancellations and avoids awkward money chats while you’re packing away.

How does it help during busy seasons like Christmas and summer fetes?

Peak periods create back-to-back bookings, longer travel times, and more enquiries than you can answer quickly. Online booking means parents and organisers can reserve available slots and pay deposits without waiting for you to reply. Buffers and postcode planning help prevent unrealistic schedules when you’re moving between multiple venues.

Can I manage multiple entertainers or a small team?

Yes — if you have two performers (or you sub-contract face painters), you can organise availability so you’re not both booked for the same job unless it’s intentional. You can also note who is assigned to each booking and what kit is needed. That’s particularly useful for larger events with multiple stations.

How does it improve quote-to-booking conversion for parents shopping around?

Parents often ask “How much?” and then disappear while they compare options. With a booking link, you’re giving them a clear next step: pick a package, choose a time, pay a deposit, and it’s confirmed. It removes the back-and-forth and reduces the chance they book someone else while you’re waiting for a reply.

What customer communication is included for party details and reminders?

You can send automatic confirmations with the party address, timing, and what you need on arrival (space, table, access). Reminders can go out a few days before and on the day, reducing “What time are you coming?” messages. It also keeps the party brief in one place so you’re not relying on old chat threads.

Can I offer flexible pricing for different venues, ages, and travel distances?

Yes — you can set different packages for home parties vs hall parties, or for toddlers vs older children if your show changes. You can also price add-ons separately and reflect travel in your pricing structure where needed. The goal is to stop re-quoting from scratch for every enquiry while still keeping prices fair.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your entertainer business?

Party entertainment looks simple from the outside: turn up, entertain, get paid. In reality, the admin is what wears you down. Parents enquire at all hours, often messaging three entertainers at once, and the one who replies clearly (with a price and a plan) wins the booking. If you’re on a job — face painting with a queue or running party games — you can’t answer the phone, and by the time you re...

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Start Taking Party Bookings Without the Back-and-Forth

Get deposits paid, capture party details properly, and protect your weekends — with 0% commission on every entertainer booking.

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0% commission No credit card Cancel anytime