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Best dentist booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Dentist Business
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Everything you need to run your dentist business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Emergency Pain Slot Control

Set aside same-day urgent slots for toothache, swelling, broken teeth and lost crowns. Keep them protected so routine check-ups don’t swallow your emergency capacity, while still letting reception release slots when the day is quieter.

Procedure-Length Rules (Not Guesswork)

Assign realistic times to exams, hygiene, fillings, extractions and consultations, with buffers where you need them. Stop 20-minute bookings turning into 45-minute overruns that wreck the rest of the list.

Chair & Clinician Availability

Manage availability by clinician and keep the diary aligned to actual chair time. Avoid booking a hygienist clean into a dentist-only session, or stacking patients when you’re short a nurse.

DNA Reduction Reminders

Automatic confirmations and reminders by text/email reduce “I forgot” DNAs. Make it easy for patients to reschedule instead of disappearing, so you can refill the slot before it becomes dead time.

Deposits for High-Risk Appointments

Take deposits for longer private treatments, cosmetic consultations, or late-evening slots where DNAs hurt most. Clear payment rules help you protect chair time without turning reception into a debt-collection desk.

Patient Notes Before They Arrive

Collect reason for visit, symptoms (pain, swelling), and key booking details upfront. That means fewer ‘wrong appointment type’ bookings and a calmer start to the session when the waiting room is already full.

The challenges every dentist faces

Urgent Toothache vs Planned Care

Every practice needs room for pain, swelling, broken teeth and lost fillings, but if you leave the diary wide open you lose predictable revenue from check-ups and hygiene. If you don’t, the phones melt down and patients end up at A&E. You need controlled emergency capacity, not chaos.

DNAs, Late Cancellations and Empty Chair Time

A single missed appointment wastes a full clinical slot and the nurse’s time, and it’s rarely just one — it clusters around lunch hours, after school, and before holidays. Chasing confirmations by phone is time you don’t have at reception. You need reminders and quick rescheduling built in.

Multi-Clinician Diaries and Chair Constraints

It’s not enough to know the dentist is in; you need the correct chair, nurse support, and the right length appointment for the procedure. A ‘simple extraction’ can turn into a longer slot, while an exam might need X-rays. Without proper rules, double-bookings and overruns become routine.

Mixed Pricing: NHS, Private and Add-On Treatments

Patients expect clarity between NHS bands, private fees, and optional add-ons like whitening or airflow polish. Reception ends up explaining prices repeatedly and correcting bookings that don’t match the patient’s needs. You need service-led booking that sets expectations and reduces awkward conversations.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real dentist workflows

A typical day starts before the first patient arrives: you’re checking the list, making sure the right clinicians are in, and spotting any awkward gaps or risky overruns. Reception will already have messages about toothache, broken teeth, or someone who’s “lost a filling overnight”. If you try to handle that purely by phone, you end up interrupting the morning session, and the team spends half its...

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What we help with

  • Patients ringing repeatedly during clinic time for toothache slots
  • DNAs wiping out high-value private appointment time
  • Wrong appointment types booked (exam booked for extraction)
  • Double-booking a chair or clinician when diaries change
  • Spending lunch breaks returning missed calls and voicemails
Dentist Business Mobile App

Manage Your Dentist Business
From Anywhere

Download the iBookFast Provider app and manage your dentist bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Dentist Bookings Accept dentist bookings, confirm or reschedule instantly
Live Chat Message your dentist clients directly
Push Notifications Never miss a dentist booking or enquiry
Business Analytics Track your dentist business earnings
Team Management Manage your dentist team schedules
Review Management Respond to dentist service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your dentist business accepting bookings in under 5 minutes

1

List Your Appointment Types Properly

Add the services you actually book: new patient exam, routine check-up, hygienist scale & polish, emergency pain appointment, extraction consultation, whitening consult and follow-ups. Set realistic durations so the diary reflects clinical time, not wishful thinking.

2

Set Clinicians, Chairs and Session Rules

Add each dentist, hygienist or therapist and define when they’re available. Decide which appointment types each clinician can take, and keep protected emergency slots so pain cases don’t destroy the whole day’s list.

3

Choose Deposits, Reminders and Policies

Turn on reminders to cut DNAs and set deposit rules for longer private treatments or peak-time slots. Add booking notes so patients know what to bring, how early to arrive, and what to do if they’re in severe pain.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
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24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our dentist booking system.

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Can I keep same-day emergency toothache appointments available?

Yes. You can ring-fence urgent ‘pain’ slots each day and control when they’re released for general booking. That means you can still accommodate swelling, broken teeth and lost fillings without sacrificing your whole routine list. If you’re quiet, reception can open those slots up later.

How do I manage different appointment types like check-ups, hygiene and extractions?

You set up each appointment type with its own duration and rules. For example, a routine exam can be shorter than a new patient exam, and an emergency pain assessment can be separate from an extraction slot. This reduces patients booking the wrong thing and stops the diary from running permanently late.

When should we take payment or deposits for dental appointments?

Many practices take deposits for longer private appointments, cosmetic consultations, or late-evening slots where DNAs are common. You can take a deposit at booking and collect the balance in practice, or take full payment upfront for specific services. Clear payment steps reduce awkward conversations at the desk.

Does demand change seasonally for dentists in the UK?

It does. You’ll often see pre-holiday rushes, January hygiene demand, and a spike before Christmas when patients want quick fixes. Online booking helps because patients can grab available slots without tying up your phone lines. You can also adjust availability for school holidays and clinician leave.

Can it handle multiple dentists, hygienists and nurses?

Yes. You can manage separate diaries for each clinician and control which appointment types they can take. This is useful for practices with associates, a hygienist list, or shared nursing cover. It helps avoid double-booking and makes it obvious where you’ve got genuine capacity.

How does it help convert enquiries into booked appointments?

Instead of telling patients “call back later” or leaving voicemails, you can send a booking link for the exact appointment type you want them to choose. Patients can book immediately, which is especially important for nervous patients and cosmetic enquiries who shop around. Confirmation messages reduce drop-off after the first contact.

What patient communication can we automate without sounding robotic?

You can automate confirmations, reminders and simple pre-appointment instructions, like arrival times, what to bring, and how to reschedule. For emergency pain slots, you can include guidance on what the appointment covers and when to ring 111. It cuts repetitive calls while keeping patients properly informed.

Can we vary pricing for NHS, private, and different treatments?

Yes. You can present different appointment types with the right pricing notes, including private fees and where NHS banding applies. For treatments that need an assessment first, you can price the consultation separately and explain that final costs depend on clinical findings. This reduces misunderstandings at reception.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

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Instant Payments

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Why iBookFast for your dentist business?

Dental booking is different to most local services because you’re selling fixed clinical time, not a vague “we’ll pop round sometime”. When a patient doesn’t show, you can’t recover that chair time later — it’s gone. And because dentistry is a mix of routine care and urgent need, your diary has to do two jobs at once: protect planned work (check-ups, hygiene, ongoing treatment plans) and still han...

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Put Your Dental Diary on Autopilot (While You Stay in Control)

Start taking check-ups, hygiene and urgent pain bookings online with 0% commission — and fewer DNAs this month.

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