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Best car key booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Car Key Business
⭐ 4.9 • Open now
Today's Bookings 8 Jobs
This Week £2,450
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Everything you need to run your car key business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Lockout & Emergency Slot Protection

Keep specific time windows free for lost key call-outs so you’re not squeezing emergencies between pre-booked spare keys. Customers can request urgent help without wrecking your whole day’s route.

Vehicle & Key Details Collected Upfront

Capture reg, make/model/year, key type (remote/prox/flip), and photos of the existing key or door lock. You turn up with the right blade and a realistic plan, not guesses and extra journeys.

Service Area and Travel Rules by Postcode

Set your coverage area, add a call-out fee by distance, and avoid taking bookings two towns over when you’re already committed locally. Ideal for mobile auto locksmith routes and motorway jobs.

Deposits for Smart Keys and Parts Orders

Take a deposit when the job needs ordered fobs, special blades, or advanced programming time. It stops last-minute cancellations leaving you out of pocket and makes pricing expectations clear from the start.

Automated Updates for ETAs and Delays

When a job overruns or traffic hits, customers get an automatic message with your updated ETA. Fewer angry calls, fewer “where are you?” texts, and less pressure while you’re mid-programming.

Customer Records for Repeat Vehicles

Save vehicle details, previous keys supplied, and notes like “spare key cut only” or “proximity key programmed”. When the same customer calls again, you’re not starting from scratch or repeating questions.

The challenges every car key faces

All-Keys-Lost Jobs That Aren’t Quick

All-keys-lost can mean decoding, gaining access, and programming from scratch. Customers assume it’s “just a key” and expect a fixed price. Without proper pre-booking questions, you turn up to a job that needs extra time, specialist kit, or dealer security steps.

Wrong Key Type, Wrong Blade, Wrong Frequency

Remote keys, proximity keys, flip keys, HU/TOY/VA2 blades, different transponder chips and frequencies — it’s easy for customers to describe the wrong thing. If you don’t capture photos and vehicle details upfront, you waste trips or end up rescheduling while you source parts.

Proof of Ownership and Security Checks

You need to protect yourself: V5C, photo ID, and sometimes verifying the address or vehicle location. When bookings come in via phone calls and WhatsApp, these checks get missed. That’s how you end up on-site with a dodgy story and no clear process.

Pricing and Deposits for High-Value Stock

Fobs and smart keys aren’t cheap, and some vehicles are a risk if the customer changes their mind. If you’re quoting loosely and not taking a deposit, you can be left holding expensive stock. You need clear pricing rules and payment timing baked into bookings.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real car key workflows

Most days start with checking what’s already booked: a spare remote key cut for a Fiesta at 9:00, a van key replacement at 11:00, and a “key won’t turn” call in the afternoon that might be ignition or a worn blade. Then the phone starts — someone’s locked out at a retail park, another has lost the only key to a Golf, and a third wants a quote but can’t tell you if it’s a remote or proximity. With...

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What we help with

  • Customers can’t describe the key, so you arrive with the wrong blade/fob
  • All-keys-lost jobs booked like a quick spare key and wrecking the diary
  • No proof of ownership ready when you turn up at a roadside call-out
  • Last-minute cancellations after you’ve ordered an expensive smart key
  • Constant “where are you?” calls while you’re driving or programming
Car Key Business Mobile App

Manage Your Car Key Business
From Anywhere

Download the iBookFast Provider app and manage your car key bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Car Key Bookings Accept car key bookings, confirm or reschedule instantly
Live Chat Message your car key clients directly
Push Notifications Never miss a car key booking or enquiry
Business Analytics Track your car key business earnings
Team Management Manage your car key team schedules
Review Management Respond to car key service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your car key business accepting bookings in under 5 minutes

1

List Your Key Jobs Properly

Add services like lost car key replacement, spare key cutting, remote/fob programming, lockout gain entry, and van/fleet keys. Set different durations for “spare key with working key” vs “all-keys-lost” so your diary reflects reality.

2

Set Your Coverage and Call-Out Rules

Define your service radius by postcode and add travel fees where needed. Keep specific slots for emergencies so you can still take lockouts without cancelling pre-booked programming work.

3

Add Deposits, Questions, and Proof Checks

Turn on deposits for smart keys and parts-ordered jobs. Add required fields for reg, make/model, location, and photos, plus a prompt for V5C/ID so you’re not caught out on-site.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our car key booking system.

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Can I keep time aside for emergency lockouts and lost keys?

Yes. You can protect certain windows each day for urgent call-outs so your pre-booked spare key and programming jobs don’t get constantly bumped. Customers can still request urgent help, but you stay in control of what you accept. It’s a more realistic way to run mobile work.

What job types can customers book for car key services?

You can offer bookings for spare key cutting, remote/fob programming, replacement keys when one key is still working, all-keys-lost situations, and lockout gain entry. Each service can have its own duration and pricing rules. That means an all-keys-lost job isn’t treated like a 20-minute cut-and-go.

When should I take payment for a replacement key or fob programming?

Most auto locksmiths take payment on completion for standard jobs, but deposits make sense when you’re ordering a smart key or committing to a longer all-keys-lost slot. The system lets you take a deposit at booking and the balance on-site. It reduces cancellations and awkward “I’ll pay later” conversations.

Does demand change seasonally for car key work in the UK?

It does. Winter brings dead batteries and fobs that suddenly stop working, plus more lost keys in coats and bags. Summer and holiday periods bring more “lost away from home” call-outs and last-minute travel panic. Having proper booking and emergency slots helps you cope without overbooking.

Can I manage multiple vans or a small team?

Yes. You can allocate bookings to different engineers and see who’s free before confirming jobs. It’s especially useful when one person is tied up on a complicated programming job and another can handle a lockout. You avoid double-bookings and the “I thought you were going” mix-ups.

How does it help convert quotes into confirmed bookings?

Instead of sending a loose quote by text and hoping they come back, you can send a booking link tied to the job type and your next available slots. Customers can choose a time, pay a deposit if needed, and you get the vehicle details in one go. It cuts down the back-and-forth and stops time-wasters.

How do I keep customers updated when I’m running late?

ETA messages and booking confirmations go out automatically, so the customer isn’t left guessing while you’re stuck in traffic or finishing a job. You can also send quick updates without long phone calls. That’s a big help when you’re working roadside and can’t keep answering.

Can I vary pricing for different keys and situations?

Yes. You can set different prices for spare keys vs all-keys-lost, add call-out fees by area, and apply deposits for smart keys or parts-ordered work. You can also add notes or prompts for factors that affect cost, like key type, immobiliser issues, or if the vehicle is locked with keys inside. It keeps pricing clear without boxing you in.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your car key business?

In car key work, the booking is half the job. If you don’t get the right information at the start, you pay for it later in wasted travel, awkward conversations on the drive, and jobs that spiral from a simple spare key into an hour-plus investigation. A typical week isn’t one neat service type. You’ll have walk-up key cutting, mobile call-outs for lockouts, remote and fob programming, van and fle...

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Start Taking Better Car Key Bookings This Week

Get the reg, key type, and deposit upfront — and keep space for urgent lockouts with 0% commission.

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