✨ 0% Commission

Best car hire booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

Get started free See how it works
No credit card 5 min setup Cancel anytime
🔧
Your Car Hire Business
⭐ 4.9 • Open now
Today's Bookings 8 Jobs
This Week £2,450
Book Now
New Booking!
Just now

Everything you need to run your car hire business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Fleet-by-Registration Availability

Set each vehicle as its own bookable asset with live availability, minimum hire periods and turnaround time for cleaning and checks, so you don’t promise the same car twice.

Deposit, Excess & Waiver Payments

Take deposits and optional damage waiver payments at booking, with clear totals shown upfront. Reduce awkward payment calls and stop holding cars for customers who haven’t paid.

Pick-up/Drop-off Slot Control

Offer realistic handover windows, cap collections per hour, and add buffers for walkarounds. Ideal for busy Fridays when everyone wants the van at 5pm.

Automated Booking Confirmations & Reminders

Send instant confirmations, reminder messages, and “what to bring” prompts (licence, ID, proof of address) to cut no-shows and reduce counter arguments.

Delivery, Collection & Out-of-Hours Fees

Add mileage bands, delivery zones, airport meet-and-greet, and out-of-hours handover charges without manual quoting every time.

Driver Details & Multi-Driver Capture

Collect lead driver and additional driver details during booking so you’re not trying to type it all in while a queue forms on the forecourt.

The challenges every car hire faces

Availability is per vehicle, not per time slot

A booking isn’t just “Tuesday at 10”. It’s a specific car or van, with its own service schedule, mileage limits and insurance group. One extension or late return can wipe out the next handover, and spreadsheets don’t warn you until it’s too late.

Deposits, excess and damage disputes

Customers want to pay quickly, but you need a deposit, an excess agreement, and clear terms. If you’re taking card details over the phone or chasing payments after collection, you’re increasing risk and spending evenings dealing with chargebacks and arguments.

Licence checks and eligibility slow everything down

Collecting a car isn’t like picking up a parcel. You’re checking licence validity, age requirements, endorsements, proof of address and sometimes DVLA checks. When the paperwork is scattered across email, WhatsApp and printouts, handovers get delayed and queues build.

Seasonal spikes and event-driven demand

Summer holidays, bank holiday weekends, Christmas travel, university move-in weekends and local events can empty your fleet overnight. Without controlled booking rules (lead times, minimum hire periods, cut-offs), you end up overpromising, underpricing, or turning away good customers.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
Start Free Trial

Built for real car hire workflows

A typical day starts with checking what’s due back and what’s going out. You’ve got a couple of vans returning from weekend moves, a small hatchback for an airport run, and a wedding car booked for Saturday that needs a valet and fuel. The phone starts early: “Can I extend by two days?” “Do you have anything automatic today?” “Can you deliver to the hotel?” Every change affects a specific vehicle,...

Start Free Trial

What we help with

  • Double-bookings when two staff take calls at once
  • Late returns causing a chain reaction of missed handovers
  • Spending ages on the phone explaining deposits, excess and waivers
  • Turning up for collection without the right licence/ID documents
  • No-shows holding a vehicle you could have rented out
Car Hire Business Mobile App

Manage Your Car Hire Business
From Anywhere

Download the iBookFast Provider app and manage your car hire bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Car Hire Bookings Accept car hire bookings, confirm or reschedule instantly
Live Chat Message your car hire clients directly
Push Notifications Never miss a car hire booking or enquiry
Business Analytics Track your car hire business earnings
Team Management Manage your car hire team schedules
Review Management Respond to car hire service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your car hire business accepting bookings in under 5 minutes

1

Add Your Fleet and Hire Rules

Create each car, van or wedding vehicle as a bookable item, then set minimum hire periods, turnaround time for valeting, mileage options and any age/licence restrictions you enforce.

2

Set Prices, Deposits and Optional Extras

Build pricing for weekdays/weekends and peak dates, add your deposit amount, and include extras like additional drivers, child seats, sat nav, delivery/collection or out-of-hours handover fees.

3

Publish Your Booking Link and Start Taking Reservations

Share your link on your website, Google Business Profile and socials. Customers can choose pick-up/drop-off times you actually have capacity for, pay a deposit, and receive document reminders automatically.

Start Your Free Trial
Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our car hire booking system.

Try it free
How does it handle urgent same-day car or van hire?

You can offer same-day bookings with a cut-off time and only show vehicles that are genuinely available after turnaround time. That means you’re not promising a van that’s still out on hire or due back late. You can also limit how many collections you’ll accept per hour so the counter doesn’t get overwhelmed.

What job types does it suit — car rental, van hire, chauffeur and wedding cars?

It works for short-term car rental, weekend van hire, longer hires, and date-specific work like wedding cars. You can set different booking rules per service, such as longer buffers for chauffeur jobs and tighter slot control for high-volume van collections. Each vehicle can have its own availability and pricing.

When do customers pay — deposit at booking or full amount at collection?

You can take a deposit at booking to secure the vehicle, then take the remaining balance at collection if that’s how you operate. For wedding cars or chauffeur work, many firms prefer taking full payment upfront to lock in the date. The key is that the payment timing is your choice, not the system’s.

How does it cope with seasonal demand like summer holidays and bank holidays?

You can set peak-date pricing, minimum hire periods, and restrict short hires during busy weekends so you don’t lose money on one-day rentals when demand is sky-high. Availability is shown live, so once the fleet is booked, you’re not fielding endless calls for cars you don’t have. It also reduces overbooking when enquiries spike.

Can I manage multiple vehicles and staff across a busy day?

Yes — the system is designed around a fleet view, so you can see what’s out, what’s due back and what’s going out next. Staff can work from the same availability rules rather than keeping separate diaries. That reduces the classic problem of one person booking a vehicle that another person has already promised.

How does it help turn quotes into confirmed bookings?

Instead of sending a price by text and hoping they come back, you can send a booking link with the exact vehicle/class, dates, and total price. Customers can confirm immediately and pay the deposit, which stops the “I’ll let you know” time-wasters. It’s particularly useful for van hire where customers ring around for the quickest option.

What customer communication can it send for collections and returns?

You can automatically send confirmation messages with collection address, opening hours, what documents to bring, and any fuel/mileage terms. Reminders before pick-up reduce no-shows and last-minute confusion. You can also include return instructions so vehicles come back on time and in the expected condition.

Can I flex pricing for different vehicles, durations and extras?

Yes — you can price by vehicle type and date range, and add extras like additional drivers, delivery, child seats or damage waivers. You can also set different minimum hire periods for vans versus cars, and adjust weekend pricing without rewriting your whole list. That way your online price matches how you actually quote.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your car hire business?

Car hire looks simple from the outside: customer books, customer collects, customer returns. In reality, the booking is only the start. You’re managing a moving fleet with real-world constraints — servicing, tyres, MOT dates, damage repairs, valeting, fuel, mileage limits, and the constant risk of late returns. UK customers behave differently depending on the job. Van hire customers often book la...

Start Free Trial

Start Taking Car Hire Bookings Without the Phone Tag

Take deposits, control pick-up slots, and keep your fleet availability accurate — with 0% commission on every booking.

Get Started Free
0% commission No credit card Cancel anytime