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Best bouncy castle booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Bouncy Castle Business
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This Week £2,450
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Everything you need to run your bouncy castle business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Live Availability by Castle, Theme & Package

Set each inflatable, soft play set and add-on as bookable stock, so Saturday 1–5pm can’t be sold twice. Perfect for themed castles, identical units, and package deals with mats, blower and safety kit included.

Deposit to Hold the Date (Not a “Maybe”)

Take deposits at the point of booking so you’re not pencilling in unpaid slots. Automatically track who’s paid, what’s outstanding, and when the balance is due — before you load the van.

Delivery & Collection Slots That Fit Real Routes

Build sensible time windows for drop-off and pick-up, including overnight hires and venue set-up restrictions. Avoid the classic problem of two jobs booked too close together at opposite ends of town.

Postcode Checks for Travel Time & Minimum Spend

Control where you hire to, add travel charges by area, and stop taking bookings that don’t make sense for fuel and time. Ideal when you’re juggling school fetes, halls and garden parties across multiple postcodes.

Automatic Booking Texts With Safety & Access Questions

Send confirmations that actually reduce problems: power requirements, indoor/outdoor, surface type, gate width, set-up space, and who’s supervising. Fewer back-and-forth messages, fewer wasted journeys.

Team & Van Planning for Busy Weekends

If you run two vans or have staff helping with set-ups, assign jobs and keep everyone looking at the same schedule. No more “I thought you were doing that one” when you’ve got five deliveries before lunch.

The challenges every bouncy castle faces

Weather Risk & Last-Minute Cancellations

Rain and wind don’t just “change the plan” — they can cancel a whole weekend’s work. Without clear terms, deposits and automated messages, you end up refunding under pressure or arguing over what was agreed. You need a simple way to handle wet-weather options and reschedules.

Set-Up Windows, Access Issues & Venue Rules

Village halls want you in and out at specific times, schools have safeguarding procedures, and gardens can mean side access, steps or tight gates. If you’re not collecting the right info at booking, you waste time on site or turn up with the wrong inflatable for the space.

Stock Conflicts Across Castles, Soft Play & Add-ons

It’s rarely “just a castle”. Customers want soft play, ball pits, didi cars, generators, mats or an overnight hire. Tracking what’s available across multiple packages is where double-bookings happen — especially when you’ve got similar units or themed castles that get mixed up.

Deposits, Balance Payments & No-Shows

A date in the diary isn’t a booking unless money changes hands. Chasing £20 deposits by text, then the remaining balance on delivery, is how you end up with gaps, awkward doorstep conversations, or customers cancelling the day before. You need consistent payment timing and reminders.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real bouncy castle workflows

A typical Saturday starts early. You’re checking the forecast, charging the phone, loading blowers, pegs, sandbags, extension leads and the right castles for the day. Before you even set off, you’ve usually got messages asking to change the party time, confirm the address, or “can we add soft play as well?”. If those details are scattered across texts, Facebook and a paper diary, something gets mi...

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What we help with

  • Two customers paying deposits for the same castle because availability wasn’t updated
  • Turning up to a garden party and finding no side access or not enough space
  • Losing a weekend slot because the customer “meant to pay the deposit later”
  • Spending Friday night answering “is it available tomorrow?” messages
  • Booking deliveries too close together and missing agreed arrival windows
Bouncy Castle Business Mobile App

Manage Your Bouncy Castle Business
From Anywhere

Download the iBookFast Provider app and manage your bouncy castle bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Bouncy Castle Bookings Accept bouncy castle bookings, confirm or reschedule instantly
Live Chat Message your bouncy castle clients directly
Push Notifications Never miss a bouncy castle booking or enquiry
Business Analytics Track your bouncy castle business earnings
Team Management Manage your bouncy castle team schedules
Review Management Respond to bouncy castle service reviews

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your bouncy castle business accepting bookings in under 5 minutes

1

Add Your Inflatables, Soft Play Sets & Packages

List each castle by theme/size and build packages (e.g., castle + soft play + didi cars). Include what’s supplied as standard: blower, extension lead, mats, pegs/sandbags, and any generator pricing.

2

Set Delivery Areas, Time Windows & Weather Terms

Define your postcodes, minimum hire value, and delivery charges. Create realistic drop-off/collection windows for weekends and hall hires, and add your wet-weather policy so customers know where they stand before they book.

3

Take Deposits Online & Share Your Booking Link

Switch on deposit payments to hold dates, set balance due timing (before delivery or on the day), and add automated messages for access, power and setup space. Then share your link on Facebook, Google Business Profile and your website.

Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our bouncy castle booking system.

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How does the system handle last-minute bookings for tomorrow or this weekend?

You can allow bookings up to a cut-off time that suits you (for example, no online bookings after 7pm for next-day hires). If a slot is available and the customer pays the deposit, it’s held instantly. You’ll also see the booking with delivery window, postcode and any access notes so you can decide if it’s workable.

Can I manage different job types like garden parties, halls, school fetes and corporate days?

Yes — you can set up different services/packages with their own durations, prices and questions. A village hall booking might ask for set-up time restrictions and ceiling height, while a garden hire focuses on surface type and side access. That way you collect the right details upfront instead of chasing later.

When do customers pay — deposit only, or the full balance?

You choose. Many operators take a deposit online to secure the date, then collect the remaining balance before delivery or on the day. The system tracks what’s paid and what’s outstanding, and can send reminders so you’re not doing it manually on a busy weekend.

How does it help during the busy summer season?

In peak months, speed wins bookings. Live availability means customers can book without waiting for you to reply between deliveries. Deposits stop you holding dates for people who are still shopping around, and delivery windows reduce the risk of overbooking yourself when you’re flat out.

Can I run multiple vans or staff and avoid clashes?

Yes. You can view the schedule by day and allocate bookings to the right team or van so everyone knows what they’re doing. It cuts down on phone calls and mix-ups, especially when you’ve got several drop-offs before lunch and collections stacked in the afternoon.

How do I turn enquiries into confirmed bookings without endless back-and-forth?

Instead of replying with “we’re available” and hoping they come back, you send a booking link that shows the exact options and price. The customer picks the date/time window, answers the key questions, and pays the deposit. That’s a confirmed booking with details you can actually work from.

What customer communication does it cover for inflatable hire?

It can send confirmations and reminders that include arrival windows, what needs to be ready (power, clear space, access), and any safety/supervision notes you want to include. You can also add messages for weather checks and what happens if conditions aren’t suitable. This reduces the “what time are you coming?” calls on the day.

Can I vary pricing for different castles, overnight hires, and add-ons like generators?

Yes — pricing can be set per inflatable and per package, with optional extras like soft play, didi cars, party speakers or a generator. You can also add travel charges by postcode area and set different prices for overnight or weekend-long hires. That keeps pricing consistent and avoids quoting mistakes.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your bouncy castle business?

Inflatable hire is a high-volume, time-sensitive business. You’re not booking one “appointment” — you’re managing a physical unit that has to be delivered, set up safely, supervised by the customer, then collected and dried/cleaned before it goes out again. That’s why bouncy castle hire businesses get hit harder by admin mistakes than most trades. Seasonality is the first challenge. In the UK you...

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Start Taking Bouncy Castle Bookings Without the Weekend Chaos

Take deposits, lock in delivery slots, and keep every castle’s availability accurate — with 0% commission on bookings.

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