✨ 0% Commission

Best bookkeeper booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

Get started free See how it works
No credit card 5 min setup Cancel anytime
🔧
Your Bookkeeper Business
⭐ 4.9 • Open now
Today's Bookings 8 Jobs
This Week £2,450
Book Now
New Booking!
Just now

Everything you need to run your bookkeeper business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deadline-Aware Slot Rules for VAT & Payroll

Set booking limits around VAT quarters, payroll submission days, and month-end close so clients can’t fill your diary with ‘urgent’ calls when you’re knee-deep in filings.

Service Types That Match Real Bookkeeping Work

Offer clear options like monthly bookkeeping, catch-up tidy-ups, VAT return prep, payroll processing, CIS returns, and software training — so clients book the right thing, not a vague ‘chat’.

Pre-Booking Questions That Prevent Scope Creep

Collect the essentials before you accept: Xero/QuickBooks version, VAT scheme, number of months outstanding, approximate transactions, bank feed status, and whether you’re dealing with CIS or payroll.

Automated Reminders for Documents & Access

Send prompts for bank statements, invoices, receipts, payroll changes, and accountant handover notes so you’re not chasing at 8pm — and you’re not starting a call without what you need.

Deposits & Call Fees for One-Offs and Tidy-Ups

Take payment upfront for review calls, catch-up assessments, or software help. It filters out time-wasters and reduces the awkward ‘can you just…’ conversations after you’ve already done the work.

Client Notes Linked to Every Booking

Keep a running record of what was agreed: posting rules, chart of accounts quirks, director’s loan concerns, recurring journals, and outstanding queries — so you don’t re-learn the same business each month.

The challenges every bookkeeper faces

VAT quarters and payroll cut-offs take over the diary

The same few weeks come round fast: VAT return deadlines, payroll submissions, pension uploads, CIS returns. Clients all want the same slots, and a couple of late document drops can wreck your plan. You need booking rules that protect deadline windows and limit what can be booked.

‘Quick questions’ turn into unpaid tidy-ups

A client books a 15-minute call and then asks about reconciliations, missing invoices, bank feeds, and why the trial balance looks odd. Without clear service options and pre-call questions, you end up doing mini-projects for free. You need scope control built into the booking.

Catch-up bookkeeping is hard to estimate

Catch-up work varies wildly: one client has tidy bank feeds, another has a shoebox of receipts and mixed personal spend. If you don’t collect details upfront (months outstanding, transactions, software access), you underprice or overbook time. You need structured intake before confirming.

Chasing clients for missing info wastes evenings

You can’t reconcile what you haven’t been sent. The time sink isn’t the bookkeeping — it’s the reminders for bank statements, sales invoices, purchase receipts, and payroll changes. A booking process that sets expectations and triggers reminders reduces the constant follow-up.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
Start Free Trial

Built for real bookkeeper workflows

A typical day starts with checking what’s due: payroll submissions, VAT return progress, and any month-end reconciliations that need finishing. Then the messages begin — a client can’t find a receipt, someone’s bank feed has disconnected, or a new starter needs adding to payroll today. With a proper booking setup, your diary isn’t a free-for-all. Clients can book a payroll change slot, a VAT revi...

Start Free Trial

What we help with

  • Clients booking ‘a quick call’ that turns into a full tidy-up
  • Last-minute VAT requests landing during your busiest week
  • No-shows for review calls after you’ve prepped reports
  • Spending evenings chasing bank statements, invoices and receipts
  • Overrunning appointments because you didn’t get details upfront
Bookkeeper Business Mobile App

Manage Your Bookkeeper Business
From Anywhere

Download the iBookFast Provider app and manage your bookkeeper bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Bookkeeper Bookings Accept bookkeeper bookings, confirm or reschedule instantly
Live Chat Message your bookkeeper clients directly
Push Notifications Never miss a bookkeeper booking or enquiry
Business Analytics Track your bookkeeper business earnings
Team Management Manage your bookkeeper team schedules
Review Management Respond to bookkeeper service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your bookkeeper business accepting bookings in under 5 minutes

1

List Your Real Services (Not Just ‘Bookkeeping’)

Add booking types like monthly bookkeeping packages, catch-up bookkeeping assessment, VAT return prep, payroll processing, CIS returns, invoice processing, and Xero/QuickBooks training. Include expected time per slot so your diary reflects the true workload.

2

Add Intake Questions That Match Your Workflow

Ask which software they use, VAT scheme, months outstanding, estimated monthly transactions, whether bank feeds are active, and what documents they can provide. This stops you accepting bookings you can’t price or deliver properly.

3

Set Deadline Rules and Take Payment Where Needed

Block or limit certain bookings around VAT quarters and payroll cut-offs. Enable deposits or call fees for one-off sessions and catch-up work so your time is protected and you’re not doing unpaid ‘diagnosis’ calls.

Start Your Free Trial
Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our bookkeeper booking system.

Try it free
How do I handle urgent VAT return or payroll issues without wrecking my diary?

Create an ‘urgent’ booking type with limited slots each week and stricter rules during VAT quarters and payroll cut-offs. The system can collect the key details upfront (period due, software, what’s missing) so you can decide if it’s genuinely urgent. You can also require a call fee so the slot isn’t grabbed casually.

What types of bookkeeping jobs should I offer as bookable services?

Most UK bookkeepers benefit from separating monthly bookkeeping, catch-up tidy-ups, VAT return prep, payroll processing, CIS returns, and software training into different booking types. Each one needs different prep and different time allowances. Clear services reduce ‘booked a chat, needed a project’ situations.

When should I take payment for bookkeeping appointments?

For one-off work like catch-up assessments, software help, or review calls, taking payment at booking cuts no-shows and sets expectations. For ongoing clients on a monthly package, you can keep bookings free but separate chargeable extras into paid appointment types. It keeps things fair without awkward follow-up.

Is there seasonal demand for bookkeepers in the UK?

Yes — VAT quarters create predictable spikes, and month-end reporting can be hectic for clients who track performance closely. January often brings clean-up work after a messy festive period, and spring/summer can see new business setups and software migrations. Booking rules help you protect the busy periods.

Can I manage multiple clients, recurring monthly work, or a small team?

You can set recurring slots for monthly clients and keep separate availability for ad-hoc calls. If you have a team, you can allocate different booking types to different people (for example, payroll to a payroll specialist, Xero training to whoever delivers it). That avoids double-booking and keeps work with the right person.

How does the system help convert enquiries into booked work?

Instead of sending long emails, you can share a booking link for a paid assessment or discovery call. The intake questions qualify the lead and make it clear what’s included, so you’re not quoting blind. Clients who book have already committed time and, if required, payment.

How do I keep client communication tidy around bookings?

Use confirmations to state exactly what the client must provide before the appointment: statements, invoices, receipts, payroll changes, and access to Xero/QuickBooks. Automated reminders reduce last-minute cancellations and missing documents. You can also add notes per booking so nothing gets lost between calls.

Can I offer flexible pricing for catch-up work versus monthly packages?

Yes — you can set fixed-price bookings for defined tasks (like a payroll change call or software training) and use assessment bookings for catch-up work where scope varies. The assessment can be priced as a standalone service and then credited or not, depending on your policy. This keeps pricing transparent without underquoting.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your bookkeeper business?

Bookkeeping isn’t a “turn up and do the job” trade — it’s deadline-led, detail-heavy, and dependent on what the client provides. That’s exactly why a generic calendar link doesn’t cut it. In the UK, the pressure points are predictable: VAT quarters create a rush of last-minute requests, payroll has hard cut-offs that can’t slip, and month-end brings a flood of reconciliations, invoice queries, and...

Start Free Trial

Get Your Bookkeeping Diary Under Control

Let clients book the right service, share what you need upfront, and pay for one-off work — with 0% commission on every booking.

Get Started Free
0% commission No credit card Cancel anytime