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Best beauty therapist booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Beauty Therapist Business
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Everything you need to run your beauty therapist business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Treatment-Length Rules That Match Real Appointments

Set proper timings for facials, waxing, manicure/pedicure, gel removal, and add-ons like brows or lash tint. Build in buffer time for room reset and sanitising so you don’t end up back-to-back with no breathing space.

Deposits for Peak Slots & Higher-Value Treatments

Take deposits for Saturday appointments, longer facial courses, or full-leg waxing so you’re not left out of pocket. If a client cancels late, you’ve got something to cover the gap instead of losing the entire hour.

Patch Test & Consultation Booking Built In

Offer patch test appointments as a separate service with the right lead time before tinting or similar treatments. Clients can book the correct step first, and you’ve got a clear record of what was done and when.

Automatic Reminders That Don’t Sound Cold

Send SMS/email reminders with your address, parking notes, and what to do beforehand (e.g., arrive makeup-free for a facial, avoid retinol pre-treatment). Fewer missed appointments, fewer “where are you?” calls mid-treatment.

Waitlist for Cancellations and Last-Minute Gaps

When someone cancels, message clients who want that time — perfect for filling lunchtime waxing slots or evening manicure gaps. You keep your diary full without spending all day reposting availability on social.

Client Notes for Skin, Sensitivities and Preferences

Keep practical notes like skin type, allergies, previous reactions, preferred wax type, nail shape, and aftercare reminders. It helps you deliver consistent results, even when you’re juggling a busy week of mixed treatments.

The challenges every beauty therapist faces

Treatment timings aren’t flexible like people think

A facial isn’t just 60 minutes. You’ve got consultation, skin analysis, product selection, room turn-around and sanitising tools. When a client arrives late or adds “can we do brows too?”, the whole day ripples and you’re the one apologising to the next client.

No-shows and late cancellations hit hardest on peak slots

Evenings, Saturdays and pre-holiday weeks pay the bills — and they’re the slots most likely to be held “just in case”. When someone cancels on the day or doesn’t turn up for waxing, you can’t always fill it from a quick Instagram story.

Patch tests, contraindications and aftercare create admin

Some treatments need a patch test 24–48 hours before. Others need health questions, medication checks, or consent notes. Chasing this by text and trying to keep it all tidy across notebooks and phone photos is stressful and risky.

Mixed services create booking errors and awkward conversations

Clients often book the wrong thing: choosing a “bikini wax” when they meant Hollywood, forgetting gel removal, or booking a manicure when they want BIAB. You either squeeze it in and run late, or you have to call them back and renegotiate the time and price.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real beauty therapist workflows

A typical day starts before the first client arrives: you’re checking messages, setting up the room, warming wax, laying out towels, sanitising tools and making sure you’ve got stock for the day’s treatments. Then the diary kicks in — a morning facial, a lunchtime wax, a manicure in the afternoon, and someone texting asking if you can “just squeeze in” brows before their holiday. This is where bo...

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What we help with

  • Clients booking the wrong wax or nail service and the slot doesn’t fit
  • No-shows on Saturday appointments with no deposit taken
  • Trying to answer calls mid-treatment and missing new enquiries
  • Forgetting to allow time for room clean-down and sanitising tools
  • Patch test and consultation notes scattered across texts and notebooks
Beauty Therapist Business Mobile App

Manage Your Beauty Therapist Business
From Anywhere

Download the iBookFast Provider app and manage your beauty therapist bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Beauty Therapist Bookings Accept beauty therapist bookings, confirm or reschedule instantly
Live Chat Message your beauty therapist clients directly
Push Notifications Never miss a beauty therapist booking or enquiry
Business Analytics Track your beauty therapist business earnings
Team Management Manage your beauty therapist team schedules
Review Management Respond to beauty therapist service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your beauty therapist business accepting bookings in under 5 minutes

1

Add Your Treatments (and the Real Timings)

List your services like facials, waxing, manicure, pedicure, gel removal and add-ons such as brows or lash tint. Set accurate durations, include buffer time, and write short descriptions so clients pick the right option first time.

2

Set Your Deposit Rules and Cancellation Window

Choose where you want deposits (e.g., evenings, Saturdays, long appointments, new clients). Set your late cancellation policy so it’s clear upfront, not an awkward message after someone’s missed their slot.

3

Share Your Booking Link Everywhere Clients Ask

Put the link on Instagram bio, Google Business Profile, Facebook, and your text auto-reply. Clients can book 24/7 while you’re in treatments, and you start the day with a clean, confirmed diary.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our beauty therapist booking system.

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How does it handle urgent, last-minute appointments like holiday waxing or broken nails?

You can keep specific same-day slots available, or allow last-minute bookings up to a cut-off time that suits you. When someone cancels, the waitlist helps fill the gap quickly without you posting availability all over social media. It’s ideal for those “I fly tomorrow” waxing requests or nail repairs before an event.

Can I set different appointment lengths for facials, waxing, manicure and pedicure services?

Yes — each treatment can have its own duration, including add-ons like brows, gel removal, or a mask upgrade. You can also add buffer time for clean-down and sanitising so appointments don’t stack too tightly. That means fewer overruns and fewer rushed treatments.

When should I take payment — deposit, full payment, or pay on the day?

Most therapists use deposits for peak slots and higher-value treatments to protect the diary from no-shows. You can take full payment upfront for longer appointments or courses if that’s your policy, and leave pay-on-the-day for regular clients. The key is being consistent and making it clear at booking.

Does it help with seasonal demand like summer waxing and December party prep?

It does, because your availability is visible and bookable 24/7 when demand spikes and you’re fully booked during the day. Deposits reduce the risk of prime slots being wasted in busy periods. The waitlist is especially useful in summer when cancellations can otherwise leave awkward gaps.

Can I manage multiple therapists, rooms, or a small team?

Yes — you can organise availability per therapist and avoid overlapping bookings that fight for the same room or equipment. It’s useful if you share a treatment room, rent a chair/space, or have a junior therapist doing certain services. Each person can have their own working hours and treatment list.

How does it improve quote-to-booking for skincare plans or treatment courses?

If you recommend a course of facials or a regular maintenance schedule, you can send a booking link straight after the consultation. Clients book while the recommendation is fresh, instead of “I’ll message you later” and disappearing. You can also guide them into the right service type with clear options and descriptions.

What about client communication for prep, late arrivals, and aftercare?

You can include booking notes and reminders that cover practical prep (like arriving makeup-free for certain facials) and late policies. Confirmation messages reduce the back-and-forth and stop clients turning up unsure of what they booked. Aftercare notes can be shared consistently so clients know what to avoid post-treatment.

Can I offer flexible pricing for different wax types, nail add-ons, or upgrades?

Yes — you can set separate prices for variations (e.g., bikini vs Brazilian vs Hollywood) and add-ons like gel removal, nail art, or a specific mask. This reduces misunderstandings at the end of the appointment. Clients see the price before they confirm, and you’re not discounting because of confusion.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your beauty therapist business?

Beauty therapy is one of those trades where the diary is the business. A plumber can sometimes shuffle a job if it overruns; you can’t “finish a facial later” because another client is already arriving. Your timings are fixed, your hygiene routines matter, and your clients are often booking around work, school runs and events. In the UK, demand isn’t steady either. You’ll see predictable spikes:...

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Take Control of Your Beauty Diary and Protect Your Peak Slots

Let clients book facials, waxing and nails online with 0% commission — with deposits, reminders and waitlists to cut no-shows.

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