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Best balloon decorator booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Balloon Decorator Business
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This Week £2,450
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Everything you need to run your balloon decorator business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deposit-to-secure-date bookings

Set a deposit for balloon arches, garlands and venue installs so the date isn’t “held” until it’s paid. Automatically confirm the slot and keep the booking details in one place, not across DMs and texts.

Set-up slot planning (including load-in time)

Build your availability around real install windows: travel, parking, unloading, build time and photo-ready buffer. Great for hotel venues, school halls, and corporate reception installs where timing is non-negotiable.

Event address & access notes that don’t get lost

Capture postcode, venue contact, loading bay instructions, lift access, room name and required finish time at the point of booking. No more scrambling on the day for “which entrance?” messages.

Quote options for sizes, colours and add-ons

Send clear options: 5ft vs 7ft arch, organic garland length, custom colour matching, foil numbers, helium bunches, backdrops and hire items. Customers choose what they want and you keep a record of what was agreed.

Automatic reminders for balances and timings

Remind customers about final balance dates, delivery windows and venue access times. Fewer last-minute “What time are you coming?” calls while you’re inflating, building, or driving between jobs.

Team diary for multiple installs in one day

If you run two vans or have installers, allocate bookings to the right person and avoid overlapping set-ups. Keep each job’s kit list, address notes and customer contact details tied to the booking.

The challenges every balloon decorator faces

Set-up windows are tight, and venues don’t wait

Many installs have strict access times: hotels, function rooms, schools and offices often give you a 30–60 minute window. If your diary doesn’t include loading, parking, lift access and build time, you’ll arrive late or rush the finish — and that’s when arches look uneven and garlands sag.

Quote creep: colours, sizes and add-ons keep changing

A simple “balloon arch” enquiry turns into custom shades, larger sizes, a backdrop, a cake hoop, or extra clusters on the day. Without a proper quote trail, you either absorb the extra cost (balloons, frames, labour) or have awkward messages asking for more money.

Deposits and no-shows can wipe out a weekend

Weekend dates go quickly and customers often message multiple balloon artists at once. If you hold dates without a deposit, you can lose a prime Saturday to a last-minute cancellation. Chasing deposits by bank transfer screenshots is time you should be inflating and building.

Delivery vs install vs collection gets muddled

Some jobs are doorstep drop-offs of party balloons, others are full installs with frames, and some include next-day collection. When those details sit in different chats, it’s easy to miss a collection slot, forget to charge for travel, or turn up without the right weights, stands or spare stock.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real balloon decorator workflows

A typical Saturday starts early: checking the day’s installs, loading frames, stands, weights, pumps, tapes and spare balloons, then inflating and building the base clusters before you set off. The first customer rings while you’ve got both hands full, asking if you can “just add a shimmer wall” or change the colour to match the cake. Another message comes in for a last-minute balloon garland for...

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What we help with

  • Holding weekend dates for people who never pay a deposit
  • Colour/theme changes buried in message threads and missed on the build
  • Underquoting because travel, parking and set-up time weren’t included
  • Two installs booked too close together with no load-in buffer
  • Chasing final balances while you’re on-site setting up at a venue
Balloon Decorator Business Mobile App

Manage Your Balloon Decorator Business
From Anywhere

Download the iBookFast Provider app and manage your balloon decorator bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Balloon Decorator Bookings Accept balloon decorator bookings, confirm or reschedule instantly
Live Chat Message your balloon decorator clients directly
Push Notifications Never miss a balloon decorator booking or enquiry
Business Analytics Track your balloon decorator business earnings
Team Management Manage your balloon decorator team schedules
Review Management Respond to balloon decorator service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your balloon decorator business accepting bookings in under 5 minutes

1

Add your balloon services and build options

Set up services like balloon arches, organic garlands (by length), helium bouquets, number stacks, corporate installs, delivery-only and install-only. Add common extras like backdrops, shimmer walls, personalised signage, and frame hire so pricing stays consistent.

2

Set your availability around real set-up windows

Block out travel and build time, set weekend capacity, and create buffers for venue access slots. If you offer collections for frames/stands, add collection appointments so you don’t forget them or squeeze them in last minute.

3

Take deposits and confirm bookings automatically

Choose your deposit rules (fixed or percentage), set when the final balance is due, and share your booking link on Instagram, Facebook and Google Business Profile. Customers book, pay, and receive confirmation with all the job details.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our balloon decorator booking system.

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Can I handle urgent, last-minute balloon requests without messing up my installs?

Yes. You can keep specific “last-minute” slots for local deliveries or small garlands, separate from full venue installs. If your diary is already tight, the system simply won’t offer times you can’t realistically make. It also captures the essentials (postcode, colours, delivery window) so you’re not doing a 20-message back-and-forth.

What types of balloon jobs can I set up for online booking?

You can list job types like balloon arches, organic balloon garlands by metre/foot, balloon walls, helium bouquets, number stacks, corporate reception displays, and venue installs. You can also separate delivery-only from install-only, and add collection appointments for frames/stands. That means the booking reflects the actual workload, not just a date in a diary.

When should I take payment for balloon décor — deposit, full upfront, or on the day?

Most decorators take a deposit to secure the date and cover stock, then collect the balance before delivery/install. The system lets you set your own rules per service, so a corporate job can be invoiced differently to a children’s party. Automatic reminders help avoid “Can I pay after the event?” conversations.

How does the system help during peak seasons like Christmas and summer weddings?

You can limit the number of installs per day, tighten travel areas, and add buffers so you’re not stacking jobs too close together. During peak weeks, deposits stop you holding dates for people who are still shopping around. You’ll also have a clean list of confirmed bookings with addresses and set-up windows, which is crucial when you’re doing back-to-back installs.

Can I manage multiple installers or a small team?

Yes. You can allocate bookings to different team members and avoid overlaps, especially on Saturdays when you might have two venue installs plus deliveries. Each booking keeps its own notes, timings and customer contact details, so whoever is on the job has the full picture. It’s also handy when someone steps in last minute.

How do I turn enquiries into confirmed bookings instead of endless “how much?” messages?

By offering clear service options and taking a deposit to secure the slot. Customers can choose the size/length and add-ons, see the price, then book in properly. You’re not relying on chasing replies in DMs, and you’ve got a record of what was agreed if they try to change things later.

Will customers still be able to message me about colours, themes and venue details?

Yes, but you’ll start from a better place. The booking form can collect the basics upfront (theme, colours, venue access times, parking notes), then you can follow up for inspiration photos or final shade matching. It reduces the risk of missing key details because everything sits with the booking, not scattered across chats.

Can I price differently for delivery-only, full install, and tricky venues?

Yes. You can set separate services and pricing for delivery-only vs full install, add travel fees, and include surcharges for out-of-area postcodes or difficult access. You can also price add-ons like backdrops, shimmer walls, personalised signage and frame hire so you’re not manually recalculating every quote. That keeps pricing fair and consistent across enquiries.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your balloon decorator business?

Balloon work is one of those trades where the customer sees the final look, not the hours behind it. They don’t see you colour-matching and swapping balloons until the tones are right, or the time it takes to build an organic garland that sits neatly around a backdrop without gaps. That’s why booking needs to do more than pick a date — it needs to lock down the details that protect your time and y...

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Take Deposits and Fill Your Diary with Confirmed Balloon Jobs

Built for UK balloon decorators — quotes, set-up slots and payments with 0% commission on every booking.

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