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Best artist booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Artist Business
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Everything you need to run your artist business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Commission Brief Capture (Refs, Size, Deadline)

Collect reference images, preferred style, dimensions, names/spellings, and hard deadlines at the point of booking — so you’re not digging through Instagram DMs when you’re halfway through a piece.

Deposit-to-Secure-Date Payments

Set deposit rules for portraits, murals, and custom paintings. Clients pay to lock the slot, and you can schedule the work knowing the job is real — not “I’ll confirm next week”.

Milestone Scheduling for Revisions & Approvals

Book check-in points like sketch approval, colour approval, and final sign-off. It stops endless tweak requests landing at random and keeps you in control of the revision rounds you’ve agreed.

Studio-Time Blocking (Drying, Varnish, Framing)

Block out the non-negotiable parts of the process: drying time, varnishing windows, framing appointments, and packaging. Your diary reflects real production time, not just client conversations.

Site Visits & Wall Measurements for Murals

Offer bookable mural consultations and site visits, with travel notes, access instructions, and measurements captured up front. No more turning up to a wall you can’t access or a surface that needs prep you weren’t told about.

Automatic Confirmations & Quiet-Hours Replies

Clients get instant confirmation, prep notes (what to send, when to expect updates), and reminders without you replying mid-painting. Fewer interruptions means better work and fewer “any update?” messages.

The challenges every artist faces

Deposits, holding fees, and last-minute dropouts

Artists lose serious time when a client “definitely wants it” but won’t pay a deposit, then vanishes a week later. Holding dates for Christmas or wedding deadlines without money down blocks your diary and forces awkward chasing. You need clear deposit rules and automatic reminders.

Briefs scattered across DMs, emails, and voice notes

Reference photos, size requirements, colour palette notes, and “make it more like…” feedback often live in different places. That’s how you miss key details like spelling on a name banner or a pet’s markings. A booking needs to capture the brief properly at the start.

Time isn’t just the sitting — it’s prep, revisions, and finishing

A portrait isn’t a one-hour appointment. There’s sketching, underpainting, drying, varnish time, framing, packaging, and delivery or collection. Without realistic time blocks, you overbook and end up painting late nights, or pushing deadlines and upsetting clients.

Pricing varies wildly by size, medium, and usage rights

Clients ask for “a quick quote” but the price depends on canvas size, number of subjects, medium (oil/acrylic/watercolour), background complexity, and whether it’s for personal use or commercial display. You need flexible pricing and add-ons without rewriting quotes each time.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real artist workflows

A typical day in the studio starts with checking what’s actually due, not what’s sitting in your inbox. You might have a portrait sketch approval to send, a mural consultation at a client’s premises, and a couple of “can you do this by next Friday?” enquiries that need filtering. Without a proper booking flow, the morning disappears into admin: searching for reference photos, confirming sizes, ex...

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What we help with

  • Losing evenings to replying to DMs asking for prices and timescales
  • Holding a slot for a client who never pays a deposit
  • Reference photos and brief details buried across multiple chats
  • Overbooking because you didn’t factor drying, varnish, or framing time
  • Awkwardly chasing the final balance when the artwork is finished
Artist Business Mobile App

Manage Your Artist Business
From Anywhere

Download the iBookFast Provider app and manage your artist bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Artist Bookings Accept artist bookings, confirm or reschedule instantly
Live Chat Message your artist clients directly
Push Notifications Never miss a artist booking or enquiry
Business Analytics Track your artist business earnings
Team Management Manage your artist team schedules
Review Management Respond to artist service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your artist business accepting bookings in under 5 minutes

1

List Your Commission Types and What’s Included

Add services like pet portraits, family portraits, custom paintings, mural consultations, and workshops. Set what each covers (size/medium, number of subjects, background level) plus add-ons like extra subjects, framing, or expedited turnaround.

2

Set Deposit Rules, Lead Times, and Approval Checkpoints

Choose how far ahead clients can book, how long you need for each piece, and what deposit secures the date. Add milestone slots for sketch approval and final sign-off so revisions land when you’re ready for them.

3

Share Your Booking Link Where Enquiries Already Come From

Put the link on Instagram bio, your website, Etsy shop updates, and email signature. Clients can book, upload references, and pay the deposit without waiting for you to finish a painting session.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our artist booking system.

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How do you handle urgent commissions like last-minute birthday gifts?

You can offer a dedicated “rush commission” option with limited availability and a clear cutoff date. The booking can require a higher deposit or full upfront payment to secure the slot. You can also add a checklist at booking so clients upload reference photos immediately, avoiding delays that make rush jobs impossible.

What types of artist jobs can I take bookings for?

It works well for portrait commissions, pet portraits, custom paintings, mural consultations and site visits, and even workshops or studio open days. You can set different durations and lead times for each. That way a mural survey doesn’t get booked into the same slot as a quick commission call.

When should I take payment for commissioned artwork?

Most artists take a deposit to secure the date, then the balance on approval before delivery or collection. For larger mural projects, staged payments are common (deposit, materials stage, completion). The system can prompt payments at the right time so you’re not chasing by message.

Is there really seasonal demand for commissions in the UK?

Yes — gift commissions spike in the run-up to Christmas, and deadlines get tight quickly. Spring and summer often bring mural work, events, and wedding-related pieces. A booking setup helps you cap availability and protect production time when demand jumps.

Can I manage multiple projects or a small team (assistants, framers)?

You can separate appointment types (consultations, site visits, collection slots) and block studio time so projects don’t overlap unrealistically. If you work with an assistant or a studio partner, you can allocate different availability and keep responsibilities clear. It stops two people promising the same date to different clients.

How does this help turn quotes into confirmed bookings?

Instead of sending a price and hoping they come back, you can send a booking link that includes the right service and deposit requirement. Clients who are serious can secure the slot immediately. It also reduces “shopping around” because the next step is clear and simple.

How do I keep client communication clear without constant messaging?

Set automatic confirmations and reminders with exactly what you need: reference photos, size choice, deadline, and what happens next. You can schedule approval checkpoints so clients know when they’ll hear from you. That reduces the drip-feed of messages that interrupts studio time.

Can I offer flexible pricing for different sizes, mediums, and usage rights?

Yes — you can price by package (A4/A3, head-and-shoulders vs full figure) and add extras like additional subjects, complex backgrounds, framing, or delivery. For murals, you can start with a bookable consultation and then quote based on measurements and surface prep. It keeps pricing fair without endless custom emails.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your artist business?

Most artists don’t lose work because their painting isn’t good — they lose it because the admin around commissions is messy. In the UK, a lot of commission enquiries still start in the same places: Instagram, Facebook, Etsy messages, a website contact form, or a recommendation from a friend. The client wants reassurance quickly: price, timescale, and whether their date is safe. The problem is tha...

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Take Commission Bookings Without Living in Your Inbox

Secure dates with deposits, capture the brief properly, and keep control of revisions — with 0% commission on every booking.

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