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Best architect booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Architect Business
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Everything you need to run your architect business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Measured Survey Slot Booking

Offer dedicated survey slots with realistic buffers for travel, access, and overrun. Collect the full site address, parking notes, and property type at booking so you don’t arrive blind.

Planning & Feasibility Consult Requests

Let homeowners book a paid feasibility call or in-person consult, with questions that filter out non-starters (scope, budget range, timescales, conservation area, listed status).

Design Review & Stage Meeting Templates

Create booking types for concept review, developed design sign-off, and planning pack review. Clients pick the right meeting length, and you protect proper design time between sessions.

Deposits for Consults and Surveys

Take payment when they book for initial consultations, measured surveys, or pre-application advice sessions. It cuts no-shows and stops the diary being filled with free “maybe” meetings.

Automatic Reminders With Prep Notes

Send reminders that actually help: what to have ready (existing plans, photos, deeds, rough budget), how to grant access, and what you will and won’t cover in the session.

Lead Time Controls Around Deadlines

Stop last-minute bookings landing on top of planning submissions or key deadlines. Set minimum notice periods and block out focused drawing time so delivery doesn’t suffer.

The challenges every architect faces

Enquiries that need triage, not back-and-forth

A lot of leads aren’t ready: no site address, no idea of budget, not sure if it’s permitted development or needs planning. Without a structured booking flow, you lose hours to emails just to establish whether it’s a viable project and what meeting type they actually need.

Site visits and surveys that never run to time

Measured surveys, access issues, parking, and “while you’re here…” conversations all add time. If you book too tightly, the whole day collapses. If you book too loosely, you waste travel windows and end up doing admin at night.

Planning deadlines and consultant coordination

Once a planning submission date is agreed, everything becomes time-critical: design freeze, drawings, statements, and consultant inputs. One missed meeting can knock the programme out. You need bookings that respect lead times and keep the right people in the loop.

Charging fairly for early-stage time

Clients often want “just a quick chat” that turns into unpaid professional advice. Practices that don’t take deposits for initial consultations or surveys end up subsidising tyre-kickers. You need a way to price different appointment types without awkward chasing later.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real architect workflows

A typical day in a small UK architecture practice starts with checking what’s actually happening on each job: a planning deadline coming up, a client waiting for revised plans, and an email from Building Control asking for a detail. Then the phone rings with a new enquiry while you’re trying to finish a drawing set. With an online booking link, new enquiries don’t rely on you answering in the mom...

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What we help with

  • New enquiries calling while you’re on a site visit and can’t answer
  • Spending hours qualifying leads that don’t have budget or scope
  • “Quick chats” turning into unpaid design advice and follow-up emails
  • Double-bookings when surveys overrun or travel takes longer than planned
  • Last-minute meeting requests landing right before planning submissions
Architect Business Mobile App

Manage Your Architect Business
From Anywhere

Download the iBookFast Provider app and manage your architect bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Architect Bookings Accept architect bookings, confirm or reschedule instantly
Live Chat Message your architect clients directly
Push Notifications Never miss a architect booking or enquiry
Business Analytics Track your architect business earnings
Team Management Manage your architect team schedules
Review Management Respond to architect service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your architect business accepting bookings in under 5 minutes

1

List Your Appointment Types by Stage

Set up booking options like discovery call, paid feasibility consult, measured survey visit, and design review meeting. Give each a sensible duration and a clear description of what’s included so clients pick the right thing.

2

Add Intake Questions That Match Real Projects

Collect the details you always end up asking anyway: site address, project type, rough budget, desired start date, planning status, and any constraints (listed building, conservation area, party wall).

3

Set Availability Around Design Time and Deadlines

Block out drawing time, add buffers for travel, and set minimum notice periods around planning submissions. Share your booking link on your website, Google Business Profile, and email signature.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our architect booking system.

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How do I handle urgent requests like a planning deadline or a last-minute pre-app meeting?

You can create an “urgent planning” slot type with limited availability and a minimum fee, so you’re not squeezing it into an already full day for free. Set rules for notice periods and restrict it to certain days or times. Clients get a clear option, and you stay in control of your programme.

What architect job types work best with online booking?

It’s ideal for early-stage meetings and defined sessions: discovery calls, feasibility consultations, measured surveys, design reviews, and planning pack walkthroughs. These are the touchpoints that usually generate the most diary ping-pong. For full projects, booking supports stage meetings and sign-offs without replacing your project management process.

When should I take payment — at booking or after the meeting?

For paid consultations and measured surveys, taking a deposit or full fee at booking reduces no-shows and stops your diary being filled with speculative enquiries. For ongoing projects, you can keep stage invoices separate and only take payment on bookable appointments where it makes sense. The key is being transparent about what’s paid and what’s included.

Do architects have seasonal peaks that affect scheduling?

Yes — residential enquiries often spike in spring and early summer when people plan building works, and you’ll see deadline pressure in autumn as clients try to get planning moving before winter. Online booking helps you manage that surge by limiting what can be booked and ensuring you collect the right information up front.

Can I manage multiple architects or a small team in one diary?

Yes. You can assign different booking types to different team members (for example, a technician handling measured surveys while a director runs feasibility consults). It also helps avoid two people being booked into the same room or double-committing to overlapping site visits.

How does this help convert quotes and enquiries into booked consultations?

Instead of sending a long email thread, you send a single booking link for the right next step. Clients can commit immediately while they’re motivated, choose a time that suits them, and pay the fee if applicable. That reduces drop-off between “sounds good” and actually getting in the diary.

What customer communication can be automated without sounding robotic?

Confirmations and reminders can include practical, human details: what to prepare, what you’ll cover, and how to share photos or existing plans. You can also include location and access notes for site visits. It saves you repeating yourself while still sounding like your practice.

Can I offer flexible pricing for different project types like extensions vs listed buildings?

Yes. You can set different fees for different appointment types and add options for complexity, such as listed building advice or conservation area constraints. That way you’re not charging the same for a straightforward rear extension chat as you would for a heritage-heavy feasibility discussion.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your architect business?

Architectural work has a rhythm that most general scheduling tools don’t understand. Your week is split between deep-focus design time, site visits that depend on access and travel, and client meetings that can’t be rushed if you want proper decisions and sign-off. On top of that, residential clients often enquire outside working hours — after the kids are in bed, or on a Sunday when they’ve been...

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Put Your Feasibility Calls and Surveys on a Proper Booking Link

Take consult bookings 24/7 with 0% commission, clear intake questions, and deposits that cut no-shows.

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