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Best aquarium service booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Aquarium Service Business
⭐ 4.9 • Open now
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This Week £2,450
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Everything you need to run your aquarium service business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Tank Clean & Maintenance Slot Rules

Set realistic durations for small, medium and large tanks, plus buffers for water changes, filter servicing and travel. Stop the diary being packed with impossible back-to-backs.

Recurring Visit Scheduling (Weekly/Monthly)

Book maintenance contracts as repeating appointments, so clients don’t drift. Keep a predictable route and reduce the constant “can you fit me in next week?” messages.

Urgent Call-Out Triage Form

Capture tank volume, livestock, kit, and current readings (ammonia/nitrite/nitrate/pH/temp). You can prioritise genuine emergencies and arrive prepared.

Deposits for Setups, Rescapes & Big Water Changes

Take a deposit for time-heavy jobs like new tank setup, aquascaping, moving a tank, or deep cleans. Fewer last-minute cancellations and less unpaid prep time.

Service Area, Parking & Access Notes

Collect details like permits, loading bays, stairs/lifts, and building entry instructions. Avoid turning up to a ‘quick job’ that’s a 10-minute walk from the car.

Client Tank History on Every Booking

Keep notes on stocking, filter model, media used, dosing routine, and last issues. No more guessing what you did last time or which parts you promised to bring.

The challenges every aquarium service faces

Urgent water quality problems that can’t wait

When a heater sticks, a filter fails, or ammonia spikes after an overfeed, customers panic. They ring repeatedly while you’re elbow-deep in another tank. You need a way to triage urgent call-outs, capture key details (litres, livestock, readings), and slot them in without wrecking the rest of the day.

Jobs that overrun because every tank is different

A ‘simple clean’ can turn into algae scraping, filter media replacement, leaking hoses, or a dead spot in the substrate that’s kicking up muck. If you book everything as 60 minutes, you’ll run late and trigger complaints. You need service durations, buffers, and clear expectations at the point of booking.

Recurring contracts and “when are you next due?” messages

Regular clients want consistency: same day, similar time, and reminders before you arrive. Without proper recurring scheduling, you end up scrolling through old chats to work out last visit dates, what was dosed, and which parts were fitted. Missed cycles lead to dirty tanks and lost trust.

Pricing that depends on tank size, access, and scope

A 60-litre nano clean is not the same as a 500-litre reef with a sump, skimmer, RO top-up and delicate corals. Add stairs, parking restrictions, or water changes using customer buckets and the quote changes again. You need flexible pricing, add-ons, and deposits for larger work.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real aquarium service workflows

A normal day starts with checking the diary and loading what you actually need: dechlorinator, bacterial starter, spare heater, filter floss, siphon hose, algae blades, test kits, and a couple of common spares. The first job might be a regular maintenance client — you already know it’s a 200-litre community tank, monthly water change, filter rinse, and glass clean. That one should be smooth, unles...

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What we help with

  • Customers ringing while you’re mid-water change and can’t answer
  • A ‘one-hour clean’ turning into a three-hour rescue job
  • Forgetting which clients are due their monthly maintenance
  • Turning up without the right filter media or spare parts
  • Last-minute cancellations on big setups after you’ve planned the day
Aquarium Service Business Mobile App

Manage Your Aquarium Service Business
From Anywhere

Download the iBookFast Provider app and manage your aquarium service bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Aquarium Service Bookings Accept aquarium service bookings, confirm or reschedule instantly
Live Chat Message your aquarium service clients directly
Push Notifications Never miss a aquarium service booking or enquiry
Business Analytics Track your aquarium service business earnings
Team Management Manage your aquarium service team schedules
Review Management Respond to aquarium service service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your aquarium service business accepting bookings in under 5 minutes

1

List Your Services by Tank Type and Size

Add fish tank cleaning, aquarium maintenance, new setup, aquascape/rescape, emergency water issue call-out, and pond maintenance. Set separate durations and starting prices for nano, medium and large tanks, plus reef vs freshwater if you cover both.

2

Add Booking Questions That Save Wasted Visits

Ask for litres/gallons, freshwater or marine, filter type, last water change, current issues, and optional photos. Include access notes like parking, stairs, and whether a hose can reach a tap for refills.

3

Set Deposits, Travel Rules and Start Taking Bookings

Take deposits for setups, deep cleans and tank moves, and set your service area so you’re not dragged across town for a small job. Share your booking link with existing clients and on your Google Business Profile.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
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Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
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30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our aquarium service booking system.

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Can I handle urgent aquarium problems without wrecking my whole diary?

Yes. You can create an “Urgent water issue” service with its own shorter booking window and required questions like readings, tank volume and livestock. That lets you quickly spot genuine emergencies (e.g., fish gasping, heater failure) and fit them into a protected slot. You can also limit how many urgent call-outs you accept per day.

What job types can I offer through the booking page?

Most aquarium service businesses offer one-off fish tank cleaning, regular maintenance visits, filter servicing, new fish tank setup, aquascaping/rescapes, tank moves, and troubleshooting visits for cloudy water or algae outbreaks. You can also add pond maintenance if you cover it. Each job type can have different durations, prices, and booking questions.

When should I take payment for aquarium work?

For routine maintenance, many of us take payment on completion because the scope is predictable. For bigger jobs like new setups, tank moves, or deep cleans, a deposit is sensible because you’re blocking out half a day and often buying consumables. The system lets you choose which services require a deposit and which are pay-on-the-day.

Does aquarium work really have seasonal demand in the UK?

It does. Summer brings heat and oxygen issues, algae spikes, and more holiday cover bookings. Winter tends to bring heater failures and cold-room temperature swings, plus more “my tank looks awful after we’ve had the heating off” calls. A booking system helps you extend availability during peaks without overbooking.

Can I manage multiple engineers/technicians or a small team?

Yes. If you’ve got more than one person doing visits, you can run separate calendars and assign bookings based on location, skill set (marine vs freshwater), or availability. That stops two of you being booked on the same job or one person being sent miles away while another is nearby. It’s also handy for splitting pond work from indoor tank rounds.

How does it help turn quotes into confirmed bookings?

You can send a customer a direct link to book the quoted service, with the agreed price or deposit already set. It reduces the back-and-forth and stops people going quiet after asking for a price. For setups, you can offer a paid “site check / consultation” slot that naturally converts into the full install.

What about customer communication and reminders?

Automated confirmations and reminders cut down on no-shows, especially for weekday daytime visits. You can also include pre-visit instructions like “don’t feed for 12 hours” or “make sure we can access a tap” to avoid delays. After the job, you can record notes so the next visit starts with the full history.

Can I price differently for reef tanks, large volumes, or neglected tanks?

Yes. You can set separate services or add-ons for reef/sump systems, large litres, deep cleans, heavy algae, or filter rebuilds. That way you’re not stuck honouring a “standard clean” price for a complicated job. Customers see the options upfront, which reduces awkward renegotiations at the door.

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Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

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Why iBookFast for your aquarium service business?

Aquarium work sits in an awkward middle ground: it’s part cleaning, part animal care, part water chemistry, and part technical install. Customers don’t ring because they fancy a tidy-up; they ring because they’re worried about fish health, algae, cloudy water, or a new tank they’ve invested a lot of money into. That changes what “good booking” looks like. First, you’ve got mixed job types. A stra...

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Start Taking Aquarium Service Bookings Without the Phone Tag

Get deposits for setups, keep recurring maintenance on track, and cut no-shows — with 0% commission on every booking.

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