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Best aesthetician booking software to grow your business

Smart scheduling, seamless payments, and automated reminders — built to keep your calendar full and customers coming back.

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Your Aesthetician Business
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Everything you need to run your aesthetician business

Packed with powerful tools to grow your revenue, streamline your bookings, and boost client retention.

Deposit & cancellation rules for treatment slots

Set deposits for high-value services like lip fillers and anti-wrinkle, with your own cancellation window. Clients see the policy at booking, pay upfront, and you spend less time refilling gaps in the diary.

Built-in consult-to-treatment scheduling

Offer separate consults, or allow consult + treatment bookings where appropriate. Keep timings realistic for numbing, photos and aftercare so you’re not squeezing a full appointment into a ‘quick slot’.

Automatic review and top-up reminders

Schedule review appointments (for example 10–14 days) at the point of booking, not weeks later via messages. Ideal for anti-wrinkle reviews, lip filler checks, and ongoing treatment plans.

Pre-care, consent and aftercare sent on time

Send prep instructions (no alcohol, avoid blood thinners where advised), consent links, and aftercare guidance automatically. Fewer last-minute questions, fewer ‘I didn’t know’ conversations, and a cleaner client journey.

Client notes, allergies and treatment history in one place

Keep a proper record of what was discussed and delivered: areas treated, products used, batch notes, and client preferences. When they rebook months later, you’re not relying on memory or scrolling chat history.

Secure booking that protects your time

Reduce spam bookings and ‘price shoppers’ by controlling what can be booked online and when. You decide which services need approval, which need a consult first, and which can be booked instantly.

The challenges every aesthetician faces

No-shows and last-minute cancellations

A 45–90 minute slot for lips or full-face anti-wrinkle isn’t something you can fill with ten minutes’ notice. When clients cancel after you’ve done the consult, prepped stock, and blocked time for numbing, the day’s takings take a hit.

Consults, patch tests and reviews aren’t optional admin

Aesthetics has built-in steps: consults, medical history, consent, before photos, and reviews/top-ups (often at 10–14 days). If these are handled in messages and memory, details get missed and you end up chasing clients or repeating admin.

Time overruns and room turnaround

A client arriving late, a bruising concern, or a longer consultation can knock the whole day out. Add numbing time, cleaning between clients, and stock prep, and it’s easy to create a domino effect that leads to rushed appointments.

Payment awkwardness and deposit confusion

Clients will ask if a deposit comes off the final price, whether it’s refundable, and when they pay the balance. If you’re explaining this individually each time, you’ll get disputes, inconsistent policies, and too many unpaid balances at the end of the day.

✓ We solve this

One platform for everything

  • 24/7 online booking
  • Automated reminders
  • Instant payments
  • No more double-bookings
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Built for real aesthetician workflows

A typical clinic day starts before the first client arrives: you’re checking stock, setting up the room, and scanning the diary to see who’s in for anti-wrinkle, who needs numbing time for lips, and who’s booked a consultation that might turn into treatment. In reality, the phone starts going early — “Can you fit me in today?”, “Can I move my appointment?”, “What’s the price for 1ml?” — and it’s h...

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What we help with

  • Losing bookings because you can’t reply while you’re mid-treatment
  • No-shows for high-value filler slots with no deposit taken
  • Forgetting to book 10–14 day reviews and then chasing clients
  • Underestimating time needed for numbing, photos and room reset
  • Scrambling for consent forms and medical history in message threads
Aesthetician Business Mobile App

Manage Your Aesthetician Business
From Anywhere

Download the iBookFast Provider app and manage your aesthetician bookings on the go. Accept appointments, chat with clients, track earnings – all from your phone.

Real-Time Aesthetician Bookings Accept aesthetician bookings, confirm or reschedule instantly
Live Chat Message your aesthetician clients directly
Push Notifications Never miss a aesthetician booking or enquiry
Business Analytics Track your aesthetician business earnings
Team Management Manage your aesthetician team schedules
Review Management Respond to aesthetician service reviews
Download on the App Store
Get it on Google Play

Free to download. Requires a iBookFast provider account.

Quick Setup

Get started in 3 simple steps

Your aesthetician business accepting bookings in under 5 minutes

1

List your treatments with realistic timings

Add services like anti-wrinkle (by area), lip fillers (0.5ml/1ml), dermal fillers, skin consultations, patch tests and review appointments. Set proper durations for consult, numbing time, photos, treatment and clean-down so the diary reflects real clinic life.

2

Set deposits, buffers and booking rules

Choose which treatments require a deposit, your cancellation window, and how far ahead clients can book. Add buffer time between clients for cleaning and notes, and decide which services need approval (for example, first-time fillers or complex cases).

3

Share your link and start taking bookings 24/7

Put your booking link on Instagram, Google Business Profile and your website. Clients can book discreetly, pay a deposit, and get pre-care/consent/aftercare messages automatically, while you stay focused on treatments.

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Simple Pricing

Choose the Perfect Plan for Your Business

Start free and scale as you grow. No hidden fees, cancel anytime.

Starter

Perfect for getting started with your first listing

Free
  • 0% platform commission
  • Free Listing
  • Email Notifications
  • Unlimited Services
Get Started Free

Pro

Great for growing businesses with multiple services

£ 14 /month
  • Up to 5 team members
  • 0% platform commission
  • Up to 5 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Premium

Best for established businesses ready to scale

£ 29 /month
  • Up to 15 team members
  • 0% platform commission
  • Up to 15 staff members
  • Custom subdomain
  • Embed Widgets
  • Group Bookings
  • 30-day free trial
Start 30-Day Free Trial

30-day free trial, no card required

Secure Payments
Cancel Anytime
24/7 Support
No Hidden Fees

Save 10+ Hours Weekly

Automate scheduling and spend more time on what you do best

Increase Revenue by 40%

Fill more slots and reduce no-shows with automated reminders

Happier Clients

Provide a modern booking experience your clients will love

FAQ

Questions? Answers.

Everything you need to know about our aesthetician booking system.

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How do I handle urgent post-treatment concerns without wrecking my diary?

You can keep a small ‘urgent review’ window each day for swelling concerns, bruising checks, or reassurance appointments. The system lets you control what can be booked into that slot so it doesn’t get taken by a routine consult. Clients still get confirmations and reminders, which reduces missed urgent reviews.

What aesthetic appointments work best for online booking?

Most clinics offer online booking for consultations, anti-wrinkle appointments, lip filler slots, dermal filler treatments, skin consults, patch tests and review/top-up visits. You set the timings and rules per service so a ‘quick’ booking can’t accidentally become a full new-client consult. If you prefer, you can make certain treatments request-only.

When should clients pay — deposit at booking or full amount upfront?

Many UK aestheticians take a deposit for higher-value treatments, then collect the balance on the day after the consult and treatment plan is agreed. For fixed-price services (like a standard consultation fee), you may prefer full payment at booking. You control this per treatment so your payment approach matches your policy.

Does aesthetics have seasonal demand spikes I should plan for?

Yes — bookings often surge before Christmas, summer holidays, and wedding season, plus weekends around big events. Those weeks are where no-shows and overruns hurt the most because your diary is already tight. Deposits, realistic service timings and automated reminders make peak periods far more manageable.

Can I manage multiple practitioners or rooms?

If you work with another injector, a therapist, or you run two rooms, you need bookings assigned properly to avoid clashes. Set availability per practitioner and add buffers for room turnaround. That way a filler slot doesn’t overlap with another treatment that needs the same space or equipment.

How does this help turn enquiries into confirmed bookings?

Instead of long message threads, you can send a direct booking link for the right service (consult, lips, anti-wrinkle, review). Clients can see real availability and lock in a time immediately, which reduces drop-offs. Deposits also filter out the ‘maybe’ enquiries that waste your evenings.

Can clients get the right pre-care and aftercare automatically?

Yes — you can send pre-care messages before the appointment and aftercare guidance afterwards, tailored to the treatment type. This cuts down on last-minute cancellations due to ‘I didn’t realise I shouldn’t drink tonight’ and reduces panicked questions after treatment. It also keeps your advice consistent across every client.

How flexible is pricing for different areas, ml amounts, or packages?

Aesthetics pricing isn’t one-size-fits-all, so you can set different options such as anti-wrinkle by area, filler by 0.5ml/1ml, or consultation fees that are redeemable against treatment. You can also add add-ons like extra ml or an LED add-on where appropriate. This keeps pricing clear without you having to quote repeatedly in DMs.

0% Commission

Keep 100% of your earnings

70% Less No-Shows

Automated reminders

24/7 Booking

Accept bookings anytime

Instant Payments

Get paid upfront

Why iBookFast for your aesthetician business?

Aesthetics booking isn’t like a simple haircut slot. Your day is built around consultations, product prep, numbing time, and the need to keep appointments calm and unhurried. When bookings live in messages, you end up doing the same work repeatedly: answering the same pricing questions, checking availability manually, and trying to keep track of who needs a review versus who’s due a top-up. Clien...

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Fill Your Diary with the Right Aesthetics Appointments

Take deposits, book reviews, and cut no-shows — with 0% commission on every Botox and filler booking you take.

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